COMPLETED ACTIONS LIST (non confidential items)

April 12, 2016Pages 50–542 sections

A historical record of Council and Committee action items that have reached completion.

2. APPROVAL OF AGENDA

Items from 2015 and 2016Includes development permits, bylaw amendments, and strategic plan items

COMPLETED ACTIONS LIST (non confidential items)

2015

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
Council	2015-04-21	C-48-15	THAT staff develop a process to evaluate the Town's ability to provide potable water to residents in the event of a major disaster.	TM	Fire	Complete. Report in May 2016.
Council	2015-06-02	C-70-15	THAT pod style fitness equipment, rather than linear style equipment be supported for View Royal Park; AND THAT two groups of pod style equipment be installed in View Royal Park.	DP	Parks	Complete will be installed May 2016.
Council	2015-07-21	C-83-15	THAT discussions regarding the addition of sidewalks on Burnett Road be forwarded to the 2016 budget process.	MW	Finance	Complete.
Council	2015-09-15	C-100-15	THAT additional information identified in the report dated September 3, 2015 from the Senior Planner titled "Development Permit Application No 2015/12 - 102 Atkins Road" be provided to staff prior to Council consideration of the application.	JC	Planning	Complete.
Council	2015-10-20	C-104-15	THAT the owner of 294 Bessborough Avenue supply an arborist report to the Town in regard to the condition and structural integrity of the birch tree which they have applied to be removed; as well as any other pertinent information that the owner feels will present a more complete representation of the issue.	DP	Parks	Complete.
Council	2015-11-17	C-112-15	THAT $11,221 be allocated in the 2016 budget year to cover start-up and Year 1 (2016-2017) of the funding required to create a new regional economic development organization, subject to municipal inclusion on the Funding Partners' Council as laid out in the presentation from the Greater Victoria Development Agency titled "A New Regional Strategy and Model for Economic Development in South Vancouver Island".	MW	Finance	Complete.

2016

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
Council	2016-01-19	C-01-16	THAT Development Permit No 2015/18 be approved as per the plans attached to the report from the Planner dated January 13, 2016, AND THAT Development Permit No. 2015/18 include the following variances: variance to the setback from the natural boundary of the sea from 15m to 9.8m; variance to the maximum permitted floor area from 372m² to 535m².	JD	Planning	Complete.
Council	2016-01-19	C-02-16	THAT the 2016 draft budget proposal for restoration in View Royal Parks be deferred to the 2016 budget process.	MD	Finance	Complete.
Council	2016-01-19	C-03-16	THAT the View Royal Reading Centre receive a $10,000 grant-in-aid as a portion of their anticipated 2016 grant-in-aid.	MD	Finance	Complete.
Council	2016-01-19	C-04-16	THAT linear park connections be considered between Duffus Trail, Parsons Road and Kelvin Grove Park in the Parks Master Plan.	LC	Planning	Referred to consultant. Complete.
Council	2016-01-19	C-05-16	THAT the installation of a dock at the Shoreline Drive water access in regard to the Inter-Municipal Marine Trail be considered in the Parks Master Plan.	LC	Planning	Referred to consultant. Complete.
Council	2016-02-02	C-06-16	THAT Development Permit No. 2015/12 be approved as per the plans and reports attached to the January 27, 2016 report from the Senior Planner titled "Development Permit Application No. 2015/12 - 102 Atkins Road"; AND THAT Development Permit No. 2015/12 include the following conditions: Tree protection measures as recommended by the project arborist to be in place prior to issuance of building permits; Landscape cost estimate to be provided prior to development permit issuance. AND FURTHER THAT Development Permit No 2015/12 include the following variance: Variance to the minimum rear yard setback for a hydro kiosk from 7.0m to 0.0m.	JC	Planning	Complete.
COW	2016-02-09	Direction	Contact MOTI re. dumping of items by people at Thetis Interchange.	JR	Engineering	Complete.
Council	2016-02-16	C-07-16	THAT Development Variance Permit No. 2015/09 - 2700 Herbate Road not be approved as per the report from the Planner dated February 10, 2016.	JD	Planning	Complete.
Council	2016-02-16	C-08-16	THAT Temporary Sign Permit No. 2015/15 be approved to permit a temporary fascia sign at 1652 Island Highway as per the report from the Planner dated February 9, 2016; AND THAT Temporary Sign Permit No. 2015/15 expire six months after approval, or once a permanent fascia sign is approved and installed to replace it (whichever is first); AND FURTHER THAT all other Westshore Springs signs on and off the property (except the free-standing sign adjacent to Island Highway) be removed as a condition of Temporary Sign Permit No. 2015/15.	JD	Planning	Complete.

Table of completed actions for 2016, page 2 of 4

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
Council	2016-02-16	C-09-16	THAT Development Permit No. 2016/01 be approved to amend Development Permit No. 2013/15 and Development Permit No. 2014/02 by replacing Landscape Drawings L1.01, L2.01, L3.01 adding Landscape Drawing L4.01 (Stormwater Management Plan) as described in the report from the Planner dated February 11, 2016.	JD	Planning	Complete.
Council	2016-02-16	C-10-16	THAT, upon confirmation of program changes and the Mayor's review, a resolution substantially in the form below be forwarded to the Association of Vancouver Island Coastal Communities for consideration at the 2016 Annual General Meeting: WHEREAS in January 2016 revisions to the roles of RCMP Auxiliary Constables came into effect, including the elimination of Auxiliary Constable ride-alongs with RCMP members in police cars and the discontinuation of firearms familiarization training, AND WHEREAS public safety is a critical objective of BC municipalities, Royal Canadian Mounted Police detachments and city police departments; with auxiliary police serving an important purpose in providing public safety programs and in the delivery of basic police service, THEREFORE BE IT RESOLVED that the Province of British Columbia be requested to reinstate Auxiliary Constables to ride-along with RCMP members in police cars, and reinstate firearms familiarization training.	EB/S J	Administration	Letter sent 2016 02 19. Complete.
Council	2016-02-16	C-11-16	THAT, as envisioned in the Town's Strategic Plan "Enhance Liveability" Priority, the Town of View Royal register with PITCH-IN CANADA as a participant in PITCH-IN Week set for April 17 - 23, 2016, AND FURTHER THAT $15, 000 be approved in the 2016 operating budget to accommodate various PITCH-IN Week activities for this increased community connectivity and engagement opportunity.	SJ	Administration	Registered as a participant and funding allocated in 2016 budget. Complete.

Table of completed actions for 2016, page 3 of 4

Page 50–54

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
Council	2016-02-16	C-12-16	THAT the Committee recommend to Council that the following amendments to the Strategic Plan Priorities 2015-2018 be approved as discussed at the February 9, 2016 Committee of the Whole meeting: recognition that the Fees and Charges Bylaw review will be completed through a series of bylaw amendments; addition of status dates for master plan updates as follows: transportation - June 2016; drainage - fall 2016; parks - June 2016; and sanitary sewer - 2017; addition of March 2016 as the status dates for both the development of a surplus policy and to review the reserve funds; change of timing to 2016 from 2015 for the Streets and Traffic Bylaw review; addition of the Sign Bylaw review to be carried out in 2016; change of timing to Spring 2016 from 2015 for the Subdivision and Development Servicing Bylaw review; change of timing for the development of a tree canopy and urban forestry policy to 2017 from 2016; change to Administration staff from Engineering staff for a Pitch-in Week initiative in 2016; change of timing to 2017 for the exploration of the development of a heritage policy; removal of "Completed" regarding the meetings with key property owners; change of timing to 2017 from 2016/2017 for the development of urban design standards to support municipal investment in the public realm; identification of consultant resources required for the initiatives outlined for "Support opportunities for local services and employment"; change of timing to 2017 for the "identification of missing local services in neighbourhoods and significant lands where new business might consider locating"; and extension of timing to include 2016 regarding the Westside Solutions program for sewage treatment.	SJ	Administration	Emailed updated Strategic Plan Priorities out to Council and Management Team on 2016 02 15. Complete.
Council	2016-02-16	C-13-16	THAT feedback to the Capital Regional District on their Draft Regional Trails Management Plan referral include a request for the installation of public washrooms in the Portage Park rest area.	EB	Administration	Completed. Letter sent out.

Table of completed actions for 2016, page 4 of 4

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
Council	2016-02-16	C-14-16	THAT Goats on the Hoof be contacted for details regarding the location and duration of work envisioned, AND THAT other municipalities where this type of service have been permitted by bylaw be contacted; AND FURTHER THAT this additional information collected be provided to Council.	JD	Planning	Complete.
Council	2016-03-01	C-15-16	THAT Council provide direction on the proposed 2016 - 2020 Five Year Financial Plan Development Calendar (meeting schedule); the initiatives proposed by Council members for analysis by staff and potential inclusion in further budget discussions; and grant-in-aid applicant presentations required, if any.	MD	Finance	Complete.
Council	2016-03-01	C-16-16	THAT the Planning and Development Advisory Committee and the Transportation Advisory Committee be disbanded; AND THAT a new Community Development Advisory Committee be established; AND THAT the amended "Advisory Committee Mandates" be approved; AND FURTHER THAT the amended "Advisory Committee Procedures" be approved	SJ/E B	Administration	Completed. Appointments made to advisory committees.
Council	2016-03-15	C-19-16	THAT the letter dated March 3, 2016 from G. Gaydos, J. Roston, L. Stendle, B. Stout and F. Wissemann, Re: accelerating the electrification of the transportation sector be referred to the advisory committees for their comment/feedback.	EB	Administration	Completed. Forwarded to advisory comm. secretaries for inclusion in May agenda.
Council	2016-03-15	C-20-16	THAT the Town of View Royal consents to the adoption of CRD Bylaw No. 4058, Capital Regional District Climate Action and Adaptation Service Establishment Bylaw, 2008, Amendment Bylaw No. 1, 2016	EB	Administration	Completed. CRD advised.
Council	2016-03-15	Direction	Contact Jenner and Ford companies to discuss strategies to decrease excessive lighting.	PH	Bylaw	Complete.

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Extracted from: 2016 04 12 Committee of the Whole Agenda