TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING AGENDA

TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING - AGENDA

TUESDAY, MAY 10, 2016 @ 3:30 pm VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

CALL TO ORDER (Mayor Screech)
APPROVAL OF AGENDA (motion to approve)
MINUTES OF PREVIOUS MEETINGS, ADOPTION OF (motion to adopt) a) Minutes of the Committee of the Whole meeting held April 12, 2016 ............................................ Pg. 1-9
PETITIONS & DELEGATIONS a) D. Little and J. Rowe, Hayes Stewart Little & Company, Re: Presentation of the Draft 2015 Audited Financial Statements ........................................................................ Pg. 10-41
PUBLIC PARTICIPATION PERIOD
BUSINESS ITEMS

6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair

6.1.1 Chair’s Report

6.1.2 Business Arising from Previous Minutes

6.1.3 Reports

STAFF REPORTS a) West Shore RCMP 2015 Annual Year End Report ...................................... Pg. 42-66 b) RCMP IRSU Statistics for November 2015 – January 2016........................ Pg. 67-69 c) Public Safety Report for March – April 2016

Report dated May 5, 2016 from the Director of Protective Services ......... Pg. 70-79

Staff Recommendation: THAT the report dated May 5, 2016 from the Director of Protective Services titled “Public Safety Report for March – April 2016” be received for information.

6.1.4 New Business

6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair

6.2.1 Chair’s Report

6.2.2 Business Arising from Previous Minutes

6.2.3 Reports

STAFF REPORTS a) Review of Reserve Funds and Surplus

Report dated May 5, 2016 from the Director of Finance .................... Pg. 80-116

Staff Recommendation: THAT the Committee recommend that Council establish the following three reserve funds: Reserve for Future Expenditures, Capital Renewal Reserve and Parks Improvement Reserve;

AND THAT the Committee recommend that Council approve the Reserve and Surplus Policy;

AND FURTHER THAT the Committee recommend that Council approve Appendix A of the Reserve and Surplus Policy.

b) Chief Administrative Officer Update

Report dated May 5, 2016 from the Chief Administrative Officer .......... Pg. 117-122

Staff Recommendation: THAT the report dated May 5, 2016 from the Chief Administrative Officer titled “CAO Update” be received for information.

OTHER REPORTS

6.2.4 New Business

CORRESPONDENCE
CLOSED MEETING RESOLUTION

EVENING BREAK

8.1 CALL MEETING TO ORDER (Mayor Screech)

8.2 PETITIONS & DELEGATIONS

8.3 PUBLIC PARTICIPATION

BUSINESS ITEMS

9.1 PARKS, RECREATION, ENVIRONMENT – Councillor Rogers, Chair

9.1.1 Chair’s Report

9.1.2 Business Arising from Previous Minutes

9.1.3 Reports

STAFF REPORTS

COMMITTEE REPORTS

OTHER REPORTS

9.1.4 New Business

9.1.5 Correspondence

9.2 PLANNING & DEVELOPMENT – Councillor Weisgerber, Chair

9.2.1 Chair’s Report

9.2.2 Business Arising from Previous Minutes

9.2.3 Reports

STAFF REPORTS a) Development Variance Permit No. 2016/05 – 275 Kerwood Street – Floor Area Variance

Report dated May 3, 2016 from the Planner ....................................... Pg. 123-157

Staff Recommendation: THAT the report dated May 3, 2016 from the Planner titled “Development Variance Permit No. 2016/05 – 275 Kerwood Street – Floor Area Variance” be received for information.

b) Development Variance Permit No. 2016/06 - #110-21 Helmcken Road

Report dated May 5, 2016 from the Senior Planner ............................ Pg. 158-164

Staff Recommendation: THAT the report dated May 5, 2016 from the Senior Planner titled “Development Variance Permit No. 2016/06 - #110-21 Helmcken Road” be received for information.

c) Development Permit Application No. 2016/03 – 29 Helmcken Road (Eagle Creek Village)

Report dated May 5, 2016 from the Senior Planner ............................ Pg. 165-173

Staff Recommendation: THAT the report dated May 5, 2016 from the Senior Planner titled “Development Permit Application No. 2016/03 – 29 Helmcken Road (Eagle Creek Village)” be received for information.

d) Business License Bylaw Review

Report dated May 5, 2016 from the Senior Planner ............................ Pg. 174-195

Staff Recommendation: THAT the Committee recommend to Council that staff report on any additional issues identified by the Committee of the Whole as part of the review of Business License Bylaw No. 580, 2004.

COMMITTEE REPORTS

9.2.4 New Business

9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair

9.3.1 Chair’s Report

9.3.2 Business Arising from Previous Minutes

9.3.3 Reports

STAFF REPORTS

COMMITTEE REPORTS

9.3.4 New Business

CORRESPONDENCE
QUESTION PERIOD
MOTIONS & NOTICES OF MOTION
CLOSED MEETING RESOLUTION
TERMINATION

Next Committee of the Whole Meeting: Tuesday, June 14, 2016 at 3:30 p.m.

TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING AGENDA