Committee of the Whole/Documents/Minutes of a Committee of the Whole Meeting Held on Tuesday, October 11, 2016

Minutes

Minutes of a Committee of the Whole Meeting Held on Tuesday, October 11, 2016

November 8, 2016Pages 4–122 sections

The official record of the previous Committee of the Whole meeting, documenting decisions on green building incentives, RCMP reports, and development variance permits.

Meeting Date: October 11, 2016Meeting terminated at 8:19 p.m.Approved the creation of a View Royal Youth Council pilot projectRecommended approval for Temporary Sign Permit No. 2016/36 for Limona Construction

TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, OCTOBER 11, 2016

VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS

PRESENT WERE:

Mayor Screech
Councillor Mattson
Councillor Rogers
Councillor Rast
Councillor Weisgerber

PRESENT ALSO:

K. Anema, Chief Administrative Officer
S. Jones, Director of Corporate Administration
L. Chase, Director of Development Services
J. Rosenberg, Director of Engineering
M. Dillabaugh, Director of Finance
J. Davison, Planner
Insp. L. Chomyn, West Shore RCMP
E. Bolster, Deputy Municipal Clerk
0 members of the public
0 members of the press

1. CALL TO ORDER

Mayor Screech called the meeting to order at 3:33 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the agenda be amended to include items 6.1.3(a), 6.1.4(b), 9.1.4(a) and 9.3.2(a);

AND THAT the agenda be approved as amended. CARRIED

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF

a) Minutes of the Committee of the Whole meeting held September 13, 2016

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the minutes of the Committee of the Whole meeting held September 13, 2016 be adopted. CARRIED

4. PETITIONS & DELEGATIONS

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair

6.1.1 Chair’s Report

6.1.2 Business Arising from Previous Minutes

6.1.3 Reports

STAFF REPORTS

a) West Shore RCMP Report

Verbal report from the RCMP Inspector

The Committee and the Inspector discussed upcoming staffing changes at the West Shore RCMP detachment and Choices Transitional Home.

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the verbal report from the West Shore RCMP Inspector be received. CARRIED

6.1.4 New Business

a) Green Building Incentive Program – Councillor Rast

The Committee discussed Green Building Incentive Programs in various East Kootenay communities which encourage builders to construct energy-efficient homes by offering building permit fee rebates provided through carbon offset funding.

MOVED BY: Mayor Screech SECONDED: Councillor Rogers

COW-23-16 THAT the Committee recommend to Council that staff prepare a report regarding the potential for a Green Building Incentive Program funded through carbon offsets in the Town of View Royal. CARRIED

b) Federation of Canadian Municipalities (FCM) Resolution on Auxiliary Constable Program

MOVED BY: Councillor Rogers SECONDED: Mayor Screech

COW-24-16 THAT the Committee recommend to Council that staff seek input from the Federation of Canadian Municipalities (FCM) regarding how to advance concerns at the national level regarding proposed amendments to the RCMP Auxiliary Constable Program;

AND FURTHER THAT, based on the input received, a joint resolution from the Town of View Royal, the City of Colwood and the City of Langford regarding proposed amendments to the RCMP Auxiliary Constable Program be submitted to the FCM for consideration at its 2017 annual conference. CARRIED

6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair

6.2.1 Chair’s Report

6.2.2 Business Arising from Previous Minutes

6.2.3 Reports

STAFF REPORTS

a) Bylaw Introduction – Fees and Charges

Report dated October 4, 2016 from the Planner

The Planner summarized the report for the Committee.

The Committee and staff discussed fees associated with secondary suites, final approval of subdivision, false alarms, firework permits, Freedom of Information requests, map reproductions and dog licensing.

MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson

THAT the report dated October 4, 2016 from the Planner titled “Bylaw Introduction – Fees and Charges” be received for information. CARRIED

b) Capital Project Update

Report dated October 5, 2016 from the Director of Finance

The Committee and staff discussed the Burnett Road project, fitness stations at View Royal Park, and the Island Highway design project from Stewart Avenue to Beaumont Road.

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the report dated October 5, 2016 from the Director of Finance titled “Capital Project Update” be received. CARRIED

c) Q3 Budget Variance Report

Report dated October 5, 2016 from the Director of Finance

The Director of Finance reviewed the report for the Committee.

The Committee and staff discussed the operating budget and funding for the additional RCMP officer position.

MOVED BY: Councillor Mattson SECONDED: Councillor Rast

THAT the report dated October 5, 2016 from the Director of Finance titled “Q3 Budget Variance Report” be received for information. CARRIED

d) Action List Update – 3rd Quarter

Report dated October 5, 2016 from the Executive Assistant

The Committee and staff discussed completion of the Shoreline Drive kayak launch and the upcoming report regarding Rudyard Road parking.

MOVED BY: Councillor Mattson SECONDED: Councillor Rast

THAT the report dated October 5, 2016 from the Executive Assistant titled “Action List Update – 3rd Quarter” be received for information. CARRIED

e) Chief Administrative Officer Update

Report dated October 5, 2016 from the Chief Administrative Officer

The Chief Administrative Officer reviewed the report for the Committee.

The Committee and staff discussed Council training for the launch of the electronic agendas; the anticipated increase to the CREST levy; homeless camps; and the upcoming United Way staff campaign.

MOVED BY: Councillor Mattson SECONDED: Councillor Rast

THAT the report dated October 5, 2016 from the Chief Administrative Officer titled “Chief Administrative Officer Update” be received for information. CARRIED

OTHER REPORTS

6.2.4 New Business

7 CORRESPONDENCE

8 CLOSED MEETING RESOLUTION

MOVED BY: Councillor Mattson SECONDED: Councillor Rast

THAT the meeting now recess at 4:45 p.m. CARRIED

EVENING BREAK

CALL TO RECONVENE – Mayor Screech called the meeting to order at 7:01 p.m.

PRESENT WERE:

Mayor Screech
Councillor Mattson
Councillor Rast
Councillor Rogers
Councillor Weisgerber

PRESENT ALSO:

K. Anema, Chief Administrative Officer
S. Jones, Director of Corporate Administration
J. Rosenberg, Director of Engineering
L. Chase, Director of Development Services
J. Chow, Senior Planner
J. Davison, Planner
E. Bolster, Deputy Municipal Clerk
11 member of the public
0 members of the press

8.2 PETITIONS & DELEGATIONS

a) E. Rogers, 525 Prince Robert Drive, Re: View Royal Youth Council – Proposal

Ms. Rogers presented a proposal for the formation of a View Royal Youth Council to the Committee. She highlighted the benefits of engaging youth; the initiatives of other Youth Councils on Vancouver Island; funding structure; proposed phases of implementation; recruitment strategies; and a reporting timeline.

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

COW-25-16 THAT the Committee recommend to Council that Council support the creation of a View Royal Youth Council as a pilot project from September 2017 to June 2018;

AND THAT $500 for the View Royal Youth Council be considered in the 2017 budget deliberations;

AND THAT administrative support for the View Royal Youth Council in the form of printing documents and social media/website promotion be approved;

AND FURTHER THAT the View Royal Youth Council seek additional funding for specific projects if needed. CARRIED

8.1 PUBLIC PARTICIPATION

9 BUSINESS ITEMS

9.1 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair

9.1.1 Chair’s Report

9.1.2 Business Arising from Previous Minutes

9.1.3 Reports

STAFF REPORTS

a) Hallowell Road

Presentation from the Director of Engineering

Page 4–12

The Director of Engineering gave a PowerPoint presentation to the Committee in regard to a proposed agreement between the Town of View Royal and the Esquimalt Nation that will allow trucks to enter onto Hallowell Road which is currently not a designated truck route. The Director of Engineering specifically reviewed the following:

differences between a truck route designation and an agreement through section 42 of the Community Charter;
maintenance costs;
road design, including renderings of sound attenuation barrier options;
parking;
truck volumes;
social issues; and
next steps in developing the details of the agreement.

The Committee and the Director discussed public engagement with today’s PowerPoint being placed on the Town’s website and should the public have comments or questions they may contact the Engineering Department; and the Town working with Esquimalt Nation.

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the presentation from the Director of Engineering regarding Hallowell Road be received. CARRIED

COMMITTEE REPORTS

OTHER REPORTS

9.1.4 New Business

a) Share the Road Signs

Councillor Mattson noted that he feels there needs to be “Share the Road” signage on View Royal Avenue due to traffic moving at speeds greater than the posted limit in this area during the morning commuter rush.

Concern was noted regarding the aesthetics of additional signage; whether the signage would be heeded; and the extent to which additional similar signage requests may spread throughout the municipality to the detriment of budgets and other projects.

The Committee requested that staff look into the need for “Share the Road” signage in the View Royal Avenue area and provide feedback to the Committee.

9.1.5 Correspondence

9.2 PLANNING & DEVELOPMENT – Councillor Weisgerber, Chair

9.2.1 Chair’s Report

9.2.2 Business Arising from Previous Minutes

9.2.3 Reports

STAFF REPORTS

a) Development Variance Permit No. 2016/10 – 107 Meadow Park Lane

Report dated October 4, 2016 from the Planner

The Planner gave a summary of the report to the Committee.

The Committee and staff discussed the requested additional floor space; tree removal; Zoning Bylaw language around secondary suites as subordinate dwellings and the prohibition of garden suites; support of neighbouring property owners; and details of the covenant strip.

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the report dated October 4, 2016 from the Planner titled “Development Variance Permit No. 2016/10 – 107 Meadow Park Lane” be received for information. CARRIED

b) Development Permit Application No. 2016/11 – 199 Island Highway (Four Mile Brewpub Storage Addition)

Report dated October 5, 2016 from the Senior Planner

MOVED BY: Councillor Mattson SECONDED: Councillor Rast

THAT the report dated October 5, 2016 from the Senior Planner titled “Development Permit Application No. 2016/11 – 199 Island Highway (Four Mile Brewpub Storage Addition)” be received for information. CARRIED

c) Temporary Sign Permit No. 2016/36 – Thetis Glen

Report dated October 6, 2016 from the Senior Planner

The Senior Planner gave a summary of the report to the Committee.

The Committee and staff discussed previous Limona Construction signage that had lingered in the area; inclusion of way-finding and Phase 7 information in the signage; and allowable time for the temporary signage to be in place.

M. Baier, applicant, Limona Construction, discussed signage including way-finding; signage for future phases; and desired length of time for the temporary signage to be in place.

MOVED BY: Councillor Rast SECONDED: Mayor Screech

COW-26-16 THAT the Committee recommend to Council that Council approve the application for three temporary signs as submitted for a time period of up to two years, along with a temporary license of occupation for the two locations on municipal land;

AND THAT additional information be provided for Council’s consideration including:

precise location of the three proposed signs and
diagram of the proposed signs including support structures and overall dimensions. CARRIED Councillor Rogers voted in the negative

d) Development Variance Permit No. 2016/13 – Public Safety Building – 333 Island Highway

Report dated October 4, 2016 from the Planner

The Planner reviewed the report for the Committee.

The Committee and staff discussed the proposed potential impact to sightlines; foregoing of a mock-up sign; and location of the sign.

MOVED BY: Councillor Rast SECONDED: Mayor Screech

THAT the report dated October 4, 2016 from the Planner titled “Development Variance Permit No. 2016/13 – Public Safety Building – 333 Island Highway” be received for information. CARRIED

e) Monthly Planning Report for September 2016

MOVED BY: Councillor Mattson SECONDED: Mayor Screech

THAT the monthly Planning Report for September 2016 be received for information. CARRIED

COMMITTEE REPORTS

9.2.4 New Business