Staff Report
Finance and Administration Report: Capital Project Update
November 8, 2016Pages 38–392 sections
A financial report providing an update on the expenditures and projected completion dates for various municipal capital projects as of October 2016.
Total 2016 Capital Budget: $2,455,987Actual YTD expenditures to October 28: $1,281,771Island Highway Pedestrian overpass design project: $92,000 budget
FINANCE AND ADMINISTRATION REPORT
TO: Committee of the Whole FROM: Michael Dillabaugh, Director of Finance DATE: October 28, 2016 MEETING DATE: November 8, 2016
CAPITAL PROJECT UPDATE
Staff Recommendation: THAT the Committee receive the October 2016 Capital Project Update Report for information.
CHIEF ADMINISTRATIVE OFFICER'S COMMENTS
I concur with the recommendation.
PURPOSE OF REPORT
To provide Council with information regarding Capital Project expenditures and projected completion dates.
INFORMATION
The attached report outlines expenditures to October 28, 2016 and current projected completion dates. Year to date expenditures are within budget and we will continue to closely monitor expenditures throughout the year to ensure capital projects are on time and on budget as at the end of the fiscal year.
Page 38–39
2016 Capital Projects
| Project | G/L Account | Cost Centre # | 2016 Budget | Preliminary 2016 YTD Oct 28 | Additional Funds Approved | 2016 Variance Actual to Budget (over) / under | Projected Completion Date |
|---|---|---|---|---|---|---|---|
| Transportation | |||||||
| Road Reconstruction | |||||||
| Watkiss Way at Burnside Road West Intersection Reconstruction (1900 Watkiss Way Dvlpmt) | 2-2-11105 | 1085 | 39,925 | 37,986 | - | 1,939 | Complete |
| Watkiss Way East of Burnside Road West Lot C Works (1900 Watkiss Way Dvlpmt) | 2-2-11105 | 1086 | 145,000 | 142,248 | - | 2,752 | Complete |
| Watkiss Way at Eagle Creek Frontage Works (1900 Watkiss Way Dvlpmt) | 2-2-11105 | 1087 | 57,998 | 9,198 | - | 48,800 | Complete |
| Burnett Rd-Pheasant Ln (Old Island Hwy to VR Park)-Construction | 2-2-11105 | 1109 | 350,000 | 36,536 | 60,000 | 373,464 | December |
| Island Highway Pedestrian overpass to Shoreline Drive- Design | 2-2-11105 | 1110 | 35,000 | - | (35,000) | - | December |
| Island Highway Stewart to Beaumont- Design | 2-2-11105 | 1111 | 35,000 | - | 57,000 | 92,000 | December |
| Watkiss Way west of Burnside Road (asphalt curb and paved shoulder) | 2-2-11105 | 1112 | 15,000 | 12,536 | - | 2,464 | Complete |
| Annual Pavement Rehabilitation | |||||||
| Watkiss Way EB West of Helmcken Road (Eagle Creek) | 2-2-11107 | 1107 | 55,000 | 49,915 | - | 5,085 | Complete |
| Burnside Rd West: Kami Court to Border with Saanich) | 2-2-11107 | 1114 | 45,000 | 43,755 | - | 1,245 | Complete |
| Structures | |||||||
| Admirals Safety Improvements | 2-2-11105 | 1072 | 200,000 | 159,624 | - | 40,376 | Complete |
| Craigflower Bridge Replacement Project (CT) - Land Acquisition | 2-2-11109 | 1013 | 65,000 | 55,148 | - | 9,852 | Complete |
| Helmcken Rd at Burnside Rd West Traffic Island | 2-2-11108 | 1115 | 25,000 | 26,422 | - | (1,422) | Complete |
| E & N Trail stairs | 2-2-11108 | 1108 | 15,000 | 114,577 | - | (99,577) | Complete |
| Electrical | |||||||
| Seasonal Lighting on Helmcken Road North of TCH and Watkiss | 2-2-11103 | 1093 | 12,712 | 1,614 | - | 11,098 | December |
| Island Highway at Knollwood Rd/Kislingbury Ln UPS | 2-2-11108 | 1116 | 11,000 | 10,979 | - | 21 | Complete |
| Six Mile Road at Chilco Road Flashing Pedestrian Crossing | 2-2-11108 | 1117 | 22,500 | 11,534 | - | 10,966 | Complete |
| Island Highway at Heddle Ped Crosswalk | 2-2-11108 | 1118 | 25,000 | 385 | - | 24,615 | December |
| Kami Court & Burnside Crosswalk | 2-2-11108 | 1119 | 30,000 | 22,472 | - | 7,528 | Complete |
| Miscellaneous | |||||||
| ECV - To complete Park Trail (to Little Rd at North End) (phase 2) | 2-2-11108 | 1120 | 15,000 | - | - | 15,000 | 2017 |
| Kayak Launch on Shoreline Drive | 2-2-11108 | 1121 | 50,000 | 16,297 | - | 33,703 | December |
| Quincy Street Pedestrian Access | 2-2-11108 | 1122 | 1,000 | - | - | 1,000 | December |
| Banners | 2-2-11108 | 1123 | 5,000 | 4,601 | - | 399 | December |
| SUB-TOTAL TRANSPORTATION | 1,255,135 | 755,828 | 82,000 | 581,307 | |||
| Drainage | |||||||
| View Royal Avenue (Beaumont Avenue to Stewart Avenue) - Design | 2-2-11201 | 1124 | 20,000 | - | - | 20,000 | December |
| SUB-TOTAL DRAINAGE | 20,000 | - | - | 20,000 | |||
| Sewer | |||||||
| Price Bay Pump Station Upgrade (cost update) | 5-2-11702 | 1125 | 425,000 | 8,917 | - | 416,083 | December |
| Helmcken Bay and Helmcken Park Pump Station Pumps | 5-2-11702 | 1105 | 45,000 | 37,728 | - | 7,272 | Complete |
| SUB-TOTAL SEWER | 470,000 | 46,645 | - | 423,355 | |||
| Parks | |||||||
| Improvements to easements | |||||||
| Dukrill Trail Water Access / Stairs 2013 | 2-2-11301 | 1126 | 12,000 | - | - | 12,000 | November |
| Park Improvements | |||||||
| MacLennan Trail Improvements - Paving Trail Sections | 2-2-11302 | 1127 | 20,000 | 15,987 | - | 4,013 | November |
| Fencing - general fencing to start defining the Town's areas | 2-2-11302 | 1128 | 15,000 | - | - | 15,000 | December |
| Playgrounds - replacement program | 2-2-11302 | 1129 | 60,000 | 3,275 | - | 56,725 | November |
| Robin Hill Park & Edwards Park - RHP - pave entrance from Haagensen Court. EP - pave entrance apron from BamfordCourt | 2-2-11302 | 1130 | 8,500 | 7,586 | - | 914 | Complete |
| Edwards Park Summit fence | 2-2-11302 | 1131 | 5,000 | 2,539 | - | 2,461 | November |
| Park Development | |||||||
| View Royal Park - implementation of VR Park Plan (Parking Lot Paving and tree irrigation) | 2-2-11303 | 1028 | 50,000 | 41,760 | - | 8,240 | Complete |
| View Royal Park (Preac) - Fitness Stations/Equipment | 2-2-11302 | 1099 | 80,000 | 65,393 | - | 14,807 | Complete |
| Park Vehicles | |||||||
| New 1/2 Ton Pickup and accessories | 2-2-11304 | 1132 | 30,000 | - | - | 30,000 | December |
| Improvements to Public Buildings | |||||||
| Park Shop Shed Repair | 2-2-11401 | 1133 | 13,500 | - | - | 13,500 | December |
| SUB-TOTAL PARKS | 294,000 | 136,540 | - | 157,460 | |||
| Fire Services | |||||||
| Buildings | |||||||
| Public Safety Building ($256,552 carryforward of approved budget from previous years) | 2-2-12101 | 1032 | - | 193,183 | 256,552 | 63,369 | December |
| Vehicles | |||||||
| Vehicle Replacement - Fire Engine Replacement | 2-2-12102 | 1033 | 100,000 | 110,954 | 18,000 | 7,046 | November |
| Bylaw | |||||||
| Bylaw Enforcement | |||||||
| Body Cameras | 2-2-12401 | 1134 | 3,000 | - | - | 3,000 | September |
| Police Services | |||||||
| RCMP Building - Top Floor Works | 2-2-12301 | 1103 | 5,000 | - | - | 5,000 | December |
| SUB-TOTAL (Public Safety) | 108,000 | 304,137 | 274,552 | 78,415 | |||
| Administration / General Government | |||||||
| Annual Information Services Replacement Program | 2-2-13103 | 1070 | 50,000 | 10,336 | - | 39,664 | December |
| IT Strategic Plan Implementation | 2-2-13103 | 1135 | 154,852 | 26,773 | - | 128,079 | First year of three year project |
| Flag Poles | 2-2-13104 | 1136 | 2,000 | - | - | 2,000 | December |
| Aerial Photo | 2-2-13104 | 1137 | 2,000 | 1,511 | - | 489 | November |
| Land Acquisitions | |||||||
| Misc. Land Acquisition | 2-2-13201 | 1045 | 100,000 | - | - | 100,000 | December |
| SUB-TOTAL ADMIN/LAND | 308,852 | 38,620 | - | 270,232 | |||
| TOTAL 2016 CAPITAL PROJECTS | 2,455,987 | 1,281,771 | 356,552 | 1,530,768 |
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Document Images
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Extracted from: 2016 11 08 Committee of the Whole Agenda-