Committee of the Whole/Documents/MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, JULY 12, 2016

Minutes

MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, JULY 12, 2016

September 13, 2016Pages 5–105 sections

Official minutes from the previous Committee of the Whole meeting, documenting discussions on public safety, budget variance, and development permits.

July 12, 2016Meeting terminated at 4:54 p.m.Discussion of problem raccoons and youth involvement initiatives

TOWN OF VIEW ROYAL

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MINUTES OF A COMMITTEE OF THE WHOLE MEETING

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HELD ON TUESDAY, JULY 12, 2016

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VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS

PRESENT WERE: Mayor Screech Councillor Mattson Councillor Rogers Councillor Rast Councillor Weisgerber

REGRETS: (None listed)

PRESENT ALSO: K. Anema, Chief Administrative Officer J. Rosenberg, Director of Engineering L. Chase, Director of Development Services P. Hurst, Fire Chief/Director of Protective Services M. Dillabaugh, Director of Finance J. Davison, Planner Insp. L. Chomyn, West Shore RCMP D. Brown, Chief Bylaw Officer, CRD Bylaw Services J. Smith, Engineering Clerk

3 members of the public 0 members of the press

1. CALL TO ORDER – Mayor Screech called the meeting to order at 3:30 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the agenda be amended to include item 6.1.3(b);

AND THAT the agenda be approved as amended.

CARRIED

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF

a) Minutes of the Committee of the Whole meeting held June 14, 2016

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the minutes of the Committee of the Whole meeting held June 14, 2016 be adopted.

CARRIED

4. PETITIONS & DELEGATIONS

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair

6.1.1 Chair's Report

6.1.2 Business Arising from Previous Minutes

6.1.3 Reports

Staff Reports

a) Public Safety Report for May – June 2016

Report dated July 6, 2016 from the Director of Protective Services

The Committee and the Director discussed left turns at 307 Island Highway (Salvation Army Thrift Store); Helmcken Road at Watkiss Way and the Burnside Road West/Watkiss Way intersection; lighting at 1730 Island Highway (Jenner Chevrolet); the electronic sign at 1681 Island Highway (Madman McKay's Home Theatre Centre); a homeless camp near the View Royal/Langford border; and RCMP involvement in some bylaw enforcement work due to threats of violence.

The Director of Protective Services noted that, as there is a lack of available land, a dedicated left hand turn lane into 307 Island Highway is not an option; staff will review alternate solutions.

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT the report dated July 6, 2016 from the Director of Protective Services titled "Public Safety Report for May – June 2016" be received.

CARRIED

b) West Shore RCMP Report – June 2016

Inspector Chomyn summarized the West Shore RCMP June 2016 statistics for the Committee, specifically calls for service to Choices Transitional Home. He also discussed staffing levels at the West Shore Detachment and thanked the Committee for its continued support.

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT the West Shore RCMP June 2016 verbal report from Inspector Chomyn, West Shore RCMP be received.

CARRIED

6.1.4 New Business

a) Problem Raccoons – Councillor Mattson

Councillor Mattson stated that there have been problems with raccoons in View Royal, questioned whether this is common in the municipality, and inquired as to what residents should do to address the issue.

D. Brown, Capital Regional District's (CRD) Chief Bylaw Officer, advised that residents should contact a pest control company or obtain a trap if necessary. He noted that as the CRD does not take in wild animals, any trapped raccoons would need to be relocated outside of the Greater Victoria area.

The Director of Protective Services advised there have been no raccoon complaints in 2016 to his knowledge.

6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair

6.2.1 Chair's Report

6.2.2 Business Arising from Previous Minutes

6.2.3 Reports

STAFF REPORTS

a) Capital Project Update

Report dated July 5, 2016 from the Director of Finance

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT the report dated July 5, 2016 from the Director of Finance titled "Capital Project Update" be received for information.

CARRIED

b) Q2 Budget Variance Report

Report dated July 5, 2016 from the Director of Finance

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT the report dated July 5, 2016 from the Director of Finance titled "Q2 Budget Variance Report" be received for information.

CARRIED

c) Action List Update – 2nd Quarter

Report dated July 7, 2016 from the Executive Assistant

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT the report dated July 7, 2016 from the Executive Assistant titled "Action List Update – 2nd Quarter" be received for information.

CARRIED

d) Initiatives to Promote Youth Involvement

Report dated June 24, 2016 from the Deputy Municipal Clerk

The Committee discussed the addition of youth members to the existing Town advisory committees as opposed to creating an independent youth committee; issues that could be brought forward to a youth committee if established; frequency of meetings; and input from youth on the direction of a potential committee.

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the report dated June 24, 2016 from the Deputy Municipal Clerk titled "Initiatives to Promote Youth Involvement" be received for information.

CARRIED

e) Chief Administrative Officer Update

Report dated July 7, 2016 from the Chief Administrative Officer

The Committee discussed the Public Safety Building Community message board including size, location, visibility, brightness, materials and budget. It was noted that depending on the final design selected, a variance permit may be required.

The Committee and staff briefly discussed an inquiry into the potential development of Christie Point.

MOVED BY: Councillor Rogers SECONDED: Councillor Rast

THAT the report dated July 7, 2016 from the Chief Administrative Officer titled "Chief Administrative Officer Update" be received for information.

CARRIED

OTHER REPORTS

6.2.4 New Business

a) Sewer and Garbage Fees included in Property Taxes – Councillor Mattson

Councillor Mattson requested that sewer and garbage fees be included in the property tax notice to allow deferral of these costs through the Provincial property tax deferment program. The Director of Finance advised that should Council wish to collect these fees as part of property taxes, the Town's current policy would need to be changed. He also noted that the new Capital Regional District sewer levy will be added to future property tax notices.

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7. BUSINESS ITEMS

7.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair

7.1.1 Chair's Report

7.1.2 Business Arising from Previous Minutes

7.1.3 Reports

STAFF REPORTS

COMMITTEE REPORTS

OTHER REPORTS

7.1.3 New Business

7.1.5 Correspondence

7.2 PLANNING & DEVELOPMENT – Councillor Weisgerber, Chair

7.2.1 Chair's Report

7.2.2 Business Arising from Previous Minutes

7.2.3 Reports

STAFF REPORTS

a) Form and Character Development Permit Amendment with Variances – 430 Six Mile Road – Lakeside Village Commercial

Report dated July 6, 2016 from the Planner

The Committee discussed accessibility and signage issues.

T. Koepek, Lakeside Village, applicant, advised that two lifts are scheduled to be installed in August to meet accessibility requirements.

L. Jefferies, XW Sunrise Developments Ltd., applicant, advised that signage for Urban Ground Market has not been removed pending the outcome of Council's decision on July 19, 2016.

The Committee discussed size of the existing Urban Ground Market signage; signage for future tenants; and existing and future free-standing signage.

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT the report dated July 6, 2016 from the Planner titled "Form and Character Development Permit Amendment with Variances – 430 Six Mile Road – Lakeside Village Commercial" be received for information.

CARRIED

COMMITTEE REPORTS

7.2.4 New Business