Town of View Royal Committee of the Whole Meeting Agenda

AGENDA

1. CALL TO ORDER (Mayor Screech)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF (motion to adopt) a) Minutes of the Committee of the Whole meeting held December 8, 2015..................................... Pg. 1-7

4. PETITIONS & DELEGATIONS

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair

6.1.1 Chair’s Report

6.1.2 Business Arising from Previous Minutes

6.1.3 Reports

STAFF REPORTS

a) Public Safety Report for November – December 2015

1. Report dated January 12, 2016 from the Fire Chief.............................. Pg. 8-17

Staff Recommendation: THAT the report dated January 12, 2016 from the Fire Chief titled “Public Safety Report for November - December 2015” be received for information.

b) West Shore RCMP Detachment Mayor’s Report for December 2015.......................................... Pg. 18-22

6.1.4 New Business

6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair

6.2.1 Chair’s Report

6.2.2 Business Arising from Previous Minutes

6.2.3 Reports

STAFF REPORTS

a) Capital Project Update

1. Report dated January 6, 2016 from the Senior Accountant ...................... Pg. 23-24

Staff Recommendation: THAT the report dated January 6, 2016 from the Senior Accountant titled “Capital Project Update” be received for information.

b) Action List Update – 4th Quarter

1. Report dated January 5, 2016 from the Executive Assistant..................... Pg. 25-43

Staff Recommendation: THAT the report dated January 5, 2016 from the Executive Assistant titled “Action List Update – 4th Quarter” be received for information.

c) Advisory Committee and Volunteer View Royal – Items for 2016

1. Action lists from Parks, Recreation and Environment and Transportation Advisory Committees ................................................................................. Pg. 44-45

d) Chief Administrative Officer Update

1. Report dated January 7, 2016 from the Chief Administrative Officer ........ Pg. 46-50

Staff Recommendation: THAT the report dated January 7, 2016 from the Chief Administrative Officer titled “CAO Update” be received for information.

OTHER REPORTS

6.2.4 New Business

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

EVENING BREAK

8.1 CALL MEETING TO ORDER (Mayor Screech)

8.2 PETITIONS & DELEGATIONS

8.3 PUBLIC PARTICIPATION

9. BUSINESS ITEMS

9.1 PARKS, RECREATION, ENVIRONMENT – Councillor Rogers, Chair

9.1.1 Chair’s Report

9.1.2 Business Arising from Previous Minutes

9.1.3 Reports

STAFF REPORTS

COMMITTEE REPORTS

OTHER REPORTS

9.1.4 New Business

a) CRD Regional Parks – Draft Regional Trails Management Plan

1. Letter dated November 26, 2015 from L. Hutcheson, General Manager, Parks & Environmental Services, CRD ................................... Pg. 51-130

9.1.5 Correspondence

9.2 PLANNING & DEVELOPMENT – Councillor Weisgerber, Chair

9.2.1 Chair’s Report

9.2.2 Business Arising from Previous Minutes

9.2.3 Reports

STAFF REPORTS

a) Environmental Development Permit with Variances No. 2015/18 – 55 Tovey Crescent

1. Report dated January 5, 2016 from the Planner.................................. Pg. 131-158

Staff Recommendation: THAT the report dated January 5, 2016 from the Planner titled “Environmental Development Permit with Variances No. 2015/18 – 55 Tovey Crescent” be received for information.

COMMITTEE REPORTS

9.2.4 New Business

9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair

9.3.1 Chair’s Report

9.3.2 Business Arising from Previous Minutes

9.3.3 Reports

STAFF REPORTS

a) Chilco Road Residential Grinder Pump Conversion to Gravity System

1. Report dated January 6, 2016 from the Director of Engineering............................................................................................ Pg. 159-163

Staff Recommendation: THAT the Committee recommend to Council that a letter be sent to the residents on Chilco Avenue 2376-2460 inclusive that as of January 1, 2022 that the Town will no longer be maintaining the sanitary forcemain on Chilco Road;

AND THAT the Town requires that the residents (at their expense) convert to the existing sanitary gravity system that is available on Chilco Road.

COMMITTEE REPORTS

9.3.4 New Business

10. CORRESPONDENCE

11. QUESTION PERIOD

12. MOTIONS & NOTICES OF MOTION

13. CLOSED MEETING RESOLUTION

14. TERMINATION

Next Committee of the Whole Meeting: Tuesday, February 9, 2016 at 3:30 p.m.