Minutes of a Committee of the Whole Meeting held December 8, 2015
Minutes from the previous committee meeting covering approvals of the West Shore Parks and Recreation Society 2016 Budget and potential rail for the McKenzie Interchange Project.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ON TUESDAY, DECEMBER 8, 2015
VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE: Mayor Screech Councillor Mattson Councillor Rogers
REGRETS: Councillor Rast Councillor Weisgerber
PRESENT ALSO: S. Jones, Acting Chief Administrative Officer/Director of Corporate Administration L. Chase, Director of Development Services J. Rosenberg, Director of Engineering E. Bolster, Deputy Municipal Clerk
0 members of the public 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 3:30 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the agenda be amended by including item 6.2.3 (e), 6.2.4(a) and 9.1.2(a);
AND THAT the agenda be approved as amended. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held November 10, 2015
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the minutes of the Committee of the Whole meeting held November 10, 2015 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair
6.1.2 Chair’s Report
6.1.3 Business Arising from Previous Minutes
6.1.3 Reports
Staff Reports
a) West Shore RCMP Detachment Mayor's Report from July – September 2015
The Committee discussed the West Shore RCMP Detachment Mayor's Report being revised so that the Town receives View Royal specific statistics. Funding of shared police services was also discussed.
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the West Shore RCMP Detachment Mayor's Report from July – September 2015 be received. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the Committee recommend to Council that the Town write to the Chief Superintendent, Island District Commander requesting that he attend a future in-camera meeting to discuss the status of the West Shore RCMP Inspector and/or that position. CARRIED
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair
6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) West Shore Parks and Recreation Society 2016 Budget
- Letter dated November 25, 2015 from L. Barnes, Administrator, West Shore Parks and Recreation
The Committee discussed increases to water rates; revenue from the 2015 Rock the Shores event; and increases anticipated in the 2016-2017 repairs and maintenance budget.
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
COW-28-15 THAT the Committee recommend to Council that the West Shore Parks and Recreation Society 2016 Budget be approved. CARRIED
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the Committee recommend to Council that the Town write to the West Shore Parks and Recreation Society to ask that that Society contact the Juan de Fuca Water Distribution Commission requesting that recreation facilities have decreased rates for water consumption given the significant impact to taxpayers. CARRIED
b) Advisory Committee and Volunteer View Royal – Items for 2016
- Action lists from Parks, Recreation and Environment and Transportation Advisory Committees
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the Committee recommend to Council that the "Advisory Committee and Volunteer View Royal – Items for 2016" agenda item be deferred to the January 2016 Committee of the Whole meeting to enable Councillor Rast's participation in the discussion. CARRIED
c) Capital Projects Update
- Report dated November 30, 2015 from the Senior Accountant
The Committee and staff discussed the planting of specimen trees and installation of fitness equipment in View Royal Park; Rudyard Road; Helmcken pump stations; completion of Mellor Park; and electricity costs for illuminated street signs.
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the report dated November 30, 2015 from the Senior Accountant titled "Capital Projects Update" be received. CARRIED
d) Chief Administrative Officer Update
- Report dated December 3, 2015 from the Chief Administrative Officer
The Committee and staff discussed the potential temporary use of Centennial Park and Strawberry Vale Community Hall parking lots for the Eagle Creek Village tradespeople.
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the report dated December 3, 2015 from the Chief Administrative Officer titled "Chief Administrative Officer Update" be received for information. CARRIED
e) 2016 Draft Budget Proposal for Restoration in View Royal Parks
- Budget Proposal for Ecological Restoration in View Royal, 2016 – Draft dated November 2, 2015 from J. Hebb
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the Committee recommend to Council that the 2016 draft budget proposal for Restoration in View Royal Parks be deferred to the 2016 budget process. CARRIED
OTHER REPORTS
6.2.4 New Business
a) Letter to Rear Admiral - CFB Esquimalt
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the Committee recommend to Council that the Town write to Rear Admiral Gilles Couturier, CFB Esquimalt, requesting that the Town be informed in the future, when possible, of helicopter maneuvers scheduled to take place at night to facilitate advance communication to View Royal residents via social media by the municipality. CARRIED
7. CORRESPONDENCE
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the meeting now recess at 4:15 p.m.
EVENING BREAK
CALL TO RECONVENE – Mayor Screech called the meeting to order at 7:00 p.m.
PRESENT WERE: Mayor Screech Councillor Mattson Councillor Rogers
REGRETS: Councillor Rast Councillor Weisgerber
PRESENT ALSO: S. Jones, Acting Chief Administrative Officer/Director of Corporate Administration L. Chase, Director of Development Services J. Rosenberg, Director of Engineering J. Chow, Senior Planner J. Davison, Planner E. Bolster, Deputy Municipal Clerk
4 members of the public 0 members of the press
8.2 PETITIONS & DELEGATIONS
8.3 PUBLIC PARTICIPATION
a) B. & B. Johnson, 2700 Herbate Road, noted they are applying for a variance to the setback at their property as they wish to turn their existing garage into a secondary suite. Mr. and Mrs. Johnson stated they have additional photos and signatures from neighbours in support of the application to provide to the Committee.
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair
9.1.1 Chair's Report
9.1.2 Business Arising from Previous Minutes
a) E&N Rail Trail
The Committee and Director of Engineering discussed the Capital Regional District's construction of a staircase at the Helmcken Road overpass on the southwest side of the E&N Rail Trail and tree replanting within the Rail Trail corridor.
9.1.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
9.1.4 New Business
9.1.5 Correspondence
9.2 PLANNING & DEVELOPMENT – Councillor Weisgerber, Chair
9.2.1 Chair's Report
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
STAFF REPORTS
a) Development Variance Permit No. 2015/09 – 2700 Herbate Road
- Report dated November 26, 2015 from the Planner
The Planner gave an overview of the report to the Committee.
The Committee and applicants, Mr. and Mrs. Johnson, discussed the location of the existing garage in relation to the property line; fire interface concerns; and other possible means to address property line setback issue, including spot rezoning. It was noted that spot rezoning to permit what would essentially be two dwelling units on one property would be challenging to support. As well, a variance, if granted, would create an extensive wall-like structure and not be in keeping with discussions regarding secondary suites that Council had during the development of Zoning Bylaw No. 900.
The applicants noted that repurposing the existing garage would be a cost savings and less of an environmental impact. Improvements to the garage would include a new roof and siding. It was noted that the existing garage is not within the riparian setback area.
MOVED BY: Mayor Screech SECONDED: Councillor Mattson
COW-29-15 THAT the report dated November 26, 2015 from the Planner titled "Development Variance Permit No. 2015/09 – 2700 Herbate Road" be received for information. CARRIED
b) Development Variance Permit No. 2015/08 – 33 Helmcken Road – Eagle Creek Village Signs
- Report dated December 2, 2015 from the Senior Planner
The Senior Planner gave a summary of the report to the Committee.
The Committee, staff and applicant, P. Laughlin, Omicron Developments, discussed sign heights and width as well as branding and scale in relation to the structures.
MOVED BY: Councillor Mattson SECONDED: Mayor Screech
THAT the report dated December 2, 2015 from the Senior Planner titled "Development Variance Permit No. 2015/08 – 33 Helmcken Road – Eagle Creek Village Signs" be received for information. CARRIED
COMMITTEE REPORTS
9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair
9.3.1 Chair's Report
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS
a) CRD On-Site Wastewater Management Program (OWMP)
- Report dated December 3, 2015 from the Director of Engineering
MOVED BY: Mayor Screech SECONDED: Councillor Rogers
THAT the Committee receive the Capital Regional District's October 14, 2015 Core Area Liquid Waste Management Committee report regarding "On-Site Wastewater Management Program Results of First Independent Five-Year Review (2009-2013) and Four-Year Implementation Plan (2016-2019)" for information. CARRIED
COMMITTEE REPORTS
9.3.4 New Business
a) Potential for Rail in the McKenzie Interchange Project
D. Faulks gave a PowerPoint presentation to the Committee in regard to incorporating rail into the McKenzie Interchange Project. Specifically, Mr. Faulks would like the Town to write to the Province and request that the McKenzie Interchange Project provide a tunnel under McKenzie Avenue that would be multi-modal.
The Committee discussed the need for rapid bus lanes within the McKenzie Interchange Project and the possibility that these could be upgraded in the future to accommodate a light rail transit system.
MOVED BY: Mayor Screech SECONDED: Councillor Mattson
THAT the Committee recommend to Council that the Town write to the Ministry of Transportation and Infrastructure requesting that the McKenzie Interchange Project provide both current and future transit needs (including light rail transit). CARRIED
10. CORRESPONDENCE
11. QUESTION PERIOD
12. MOTIONS & NOTICES OF MOTION
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT this meeting terminate. Time: 8:11 p.m. CARRIED
