Staff Report
Action List Update – 4th Quarter
January 12, 2016Pages 29–4315 sections
A tracking document summarizing the status of various Council resolutions and directed staff actions across all municipal departments.
January 5, 2016Includes status of tree canopy net loss policies and secondary suite renewal optionsMany items are marked 'In progress'
TOWN OF VIEW ROYAL Finance & Administration Report
TO: Committee of the Whole DATE: January 5, 2016 FROM: Jennifer Cochrane, Executive Assistant MEETING DATE: January 12, 2016
ACTION LIST UPDATE – 4^th QUARTER
RECOMMENDATION:
THAT this report be received for information.
CHIEF ADMINISTRATIVE OFFICER'S COMMENTS:
I concur with the recommendation.
PURPOSE OF REPORT:
To provide the Committee with the current Action List.
BACKGROUND/DISCUSSION:
Resolutions made by Council which require staff action are recorded in the Action List. This list is being provided for the Committee's information.
RECOMMENDATION:
THAT this report be received for information.
SUBMITTED BY: J. Cochrane, Executive Assistant
REVIEWED BY: K. Anema, Chief Administrative Officer
Page 29–43
Council & Committee's ADMINISTRATION FOLLOW UP ACTIONS LIST (non confidential items) - 2014
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2014-04-15 | C-73-14 | THAT a report be provided detailing options to modify Policy No. 6000-003 – Amenity Donations. | SJ/JC | Administration | In progress. |
Page 29–43
Council & Committee's ADMINISTRATION FOLLOW UP ACTIONS LIST (non confidential items) - 2015
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| No items. |
Page 29–43
Council & Committee's ENGINEERING FOLLOW UP ACTIONS LIST (non confidential items) - 2010
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2009-07-21 | C-103-09 | THAT staff be directed to bring back a Parking Policy to address requests for Resident Only Parking and Parking on Boulevards in October. | DB | Engineering | Report on parking on boulevards is coming forward from Engineering Department. |
Page 29–43
Council & Committee's ENGINEERING FOLLOW UP ACTIONS LIST (non confidential items) - 2014
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| COW | 2014-02-11 | Direction | Amending signage requirements for strata developments where parkland is legally accessible through the development by the general public. | JR | Engineering | In progress. |
| COW | 2014-03-11 | Direction | Creation of a policy or bylaw amendment in which road works – dependent upon the location in the Town and the extent of road works – are required to be completed during "off-hours" when it may be more convenient to the travelling public. As well, increased signage with respect to road work that impacts traffic flow, including detours. | JR | Engineering | In progress. |
| Council | 2014-04-15 | C-72-14 | THAT a report be prepared describing a.) the requirements to achieve to 0% tree canopy net loss and b.) alternative approaches to achieve some reductions to tree canopy net loss; AND THAT the report also include information regarding the resources required to provide a free boulevard tree program. | JR | Engineering | In progress. |
Page 29–43
Council & Committee's ENGINEERING FOLLOW UP ACTIONS LIST (non confidential items) - 2015
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2015-02-17 | C-19-15 | THAT Council facilitate an invasive plant workshop for volunteer residents to train them in the proper removal of invasive species. | JR | Engineering | In progress. |
| Council | 2015-04-07 | C-44-15 | THAT staff report back to Council in regard to parking on Rudyard Road which takes into consideration View Royal Elementary School and their responsibilities. | JR | Engineering | In progress. |
| Council | 2015-06-02 | C-70-15 | THAT pod style fitness equipment, rather than linear style equipment be supported for View Royal Park; AND THAT two groups of pod style equipment be installed in View Royal Park. | DP | Parks | In progress. |
| Council | 2015-06-16 | C-76-15 | THAT through the Parks Master Plan process that staff report back on options for prioritizing waterfront access locations and use. | JR/LC | Engineering/Planning | In progress. |
| Council | 2015-07-21 | C-89-15 | THAT two foreshore accesses for Crane Place and Tidewater Road be considered as priority for infrastructure preservation; AND THAT staff be authorized to proceed to contact neighbours adjacent to Crane Place and Tidewater Road to determine the configuration and costs associated with establishing infrastructure access. | JR | Engineering | In progress. |
| Council | 2015-10-20 | C-104-15 | THAT the owner of 294 Bessborough Avenue supply an arborist report to the Town in regard to the condition and structural integrity of the birch tree which they have applied to be removed; as well as any other pertinent information that the owner feels will present a more complete representation of the issue. | DP | Parks | In progress. |
Page 29–43
Council & Committee's FINANCE FOLLOW UP ACTIONS LIST (non confidential items) - 2014
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2014-04-01 | C-68-14 | THAT a discussion regarding the development of a "Use of Surplus Funds Policy" be held at a future Committee of the Whole meeting; AND THAT policies from other municipalities be included in that discussion. | Finance | In process. |
Page 29–43
Council & Committee's FINANCE FOLLOW UP ACTIONS LIST (non confidential items) - 2015
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| COW | 2015-01-13 | Direction | Secondary Suite Renewals – look into the possibility of online payments. | MW/LC | Finance | Finance/Planning staff have explored this issue. The eHOG application links directly to our accounting software VADIM. Its set up required customization by VADIM and an update to the website. The Town currently has the software available to process business license renewals online. However, it is not set-up. Finance has requested a quote for the set-up fee. To implement online renewals of suite permits the business license renewal software would need to be customized. VADIM will also be providing a quote for this. VADIM software is not currently able to process initial applications or to provide printable licenses. However they suggested these applications could be available soon as they are currently working on the required software. |
Page 29–43
Council & Committee's FINANCE FOLLOW UP ACTIONS LIST (non confidential items) - 2015 (Continued)
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2015-07-21 | C-83-15 | THAT discussions regarding the addition of sidewalks on Burnett Road be forwarded to the 2016 budget process. | MW | Finance | Added to 2016 budget notes. In process. |
| Council | 2015-11-17 | C-112-15 | THAT $11,221 be allocated in the 2016 budget year to cover start-up and Year 1 (2016-2017) of the funding required to create a new regional economic development organization, subject to municipal inclusion on the Funding Partners' Council as laid out in the presentation from the Greater Victoria Development Agency titled "A New Regional Strategy and Model for Economic Development in South Vancouver Island". | MW | Finance | In process. |
Page 29–43
Council & Committee's FIRE DEPARTMENT FOLLOW UP ACTIONS LIST (non confidential items) - 2013
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2013-12-10 | C-121-13 | THAT the Town of View Royal develop a comprehensive brochure providing an overview of the Bylaw Enforcement service for public distribution and for information on the Town website. | PH | Fire | In progress. |
Page 29–43
Council & Committee's FIRE DEPARTMENT FOLLOW UP ACTIONS LIST (non confidential items) - 2015
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2015-04-21 | C-48-15 | THAT staff develop a process to evaluate the Town's ability to provide potable water to residents in the event of a major disaster. | TM | Fire | In progress. Detailed report to Council for January. |
| Council | 2015-04-21 | C-52-15 | THAT a Town hired contractor remediate the property at 551 Prince Robert Drive at the home owner's expense, and if the owner fails to pay the costs associated by December 31, 2015, the amount be transferred to the 2016 property taxes. | EC | Bylaw | Ongoing. Monitoring situation. |
Page 29–43
Council & Committee's PLANNING FOLLOW UP ACTIONS LIST (non confidential items) - 2010
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2010-04-20 | C-50-10 | THAT staff prepare a report with recommendations regarding a Parks and Public Places Regulations Bylaw. | LC | Planning | Research underway; exploring legal issues around camping in parks. |
| Council | 2010-07-20 | C-118-20 | THAT a Heritage Designation Bylaw to designate the Hart Road Lime Kiln be brought forward for consideration; AND THAT a Land Use Bylaw Amendment be brought forward for consideration to amend the zoning of the site from R1-C (One Family Residential Medium Lot) to P-3 (Park and Recreation) Zone with a group of other similar Land Use Bylaw Amendments. | LC | Planning | Kiln site is rezoned to Park. Staff recommend that Heritage Designation proceed after restoration works are complete. |
Page 29–43
Council & Committee's PLANNING FOLLOW UP ACTIONS LIST (non confidential items) - 2013
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2013-10-01 | C-95-13 | THAT staff be directed to provide a report that outlines options and implications of removing or modifying the general prohibition on parking on a boulevard. | LC | Planning | Review of Streets and Traffic Bylaw is underway. |
| Council | 2013-12-10 | C-121-13 | THAT the Town of View Royal complete a review of the Streets and Traffic Bylaw, Noise Bylaw, Unsightly Premises Bylaw, Business License Bylaw in the order as described herein. | LC | Planning | In progress. |
Page 29–43
Council & Committee's PLANNING FOLLOW UP ACTIONS LIST (non confidential items) - 2014
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2014-07-29 | Direction | Homeless sleeping in Parks - Council requested that staff provide an update on the status of proposed related bylaw amendments and review available options. | LC/PH | Planning/Bylaw | In progress. |
| Council | 2014-10-21 | C-130-14 | THAT Environmental Development Permit Application No. 2014/04 be tabled pending the completed geotechnical report and the implications on the retaining wall. | JC | Planning | In progress. Waiting for information from applicant. |
Page 29–43
Council & Committee's PLANNING FOLLOW UP ACTIONS LIST (non confidential items) - 2015
| Meeting | Date | Item/Ref | Topic/Action | Who | Department | Status/Comments |
|---|---|---|---|---|---|---|
| COW | 2015-01-13 | Direction | Secondary Suites – report to remove requirement of statutory declaration to an electronic declaration | LC | Planning | The electronic statutory declaration for homeowner grants was part of a custom package from VADIM. Planning and Finance staff are exploring how VADIM might be adapted to enable online renewal of suite permits and business licenses. This project would also require work to be completed on the Town website. Staff are working to secure costs estimates and will provide these to Council as soon as they are available. It is anticipated that these estimates will be available prior to the 2016 budget being considered. |
| Council | 2015-01-20 | Direction | Watkiss Way Park Access – 1900 Watkiss Way - The Director of Development Services noted that the trail is currently under construction and she will confirm the signage. | LC | Planning | Signage will be placed when construction is complete and the trail is safe to use. |
| Council | 2015-09-15 | C-100-15 | THAT additional information identified in the report dated September 3, 2015 from the Senior Planner titled "Development Permit Application No. 2015/12 – 102 Atkins Road" be provided to staff prior to Council consideration of the application. | JC | Planning | In progress. |
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Extracted from: 2016 01 12 Committee of the Whole Agenda