Finance and Administration Report - CAPITAL PROJECT UPDATE

December 13, 2016Pages 12–133 sections

A report providing an update on capital project expenditures and projected completion dates as of November 30, 2016.

6.2.3.a Capital Project Update (Report dated December 5, 2016 from the Director of Finance)

December 5, 2016Total 2016 Capital Projects Budget: $2,455,987YTD actual expenditures to Nov 30: $1,426,713Cancelled project: Island Highway Pedestrian overpass to Shoreline Drive

TOWN OF VIEW ROYAL Finance and Administration Report

TO: Committee of the Whole DATE: December 5, 2016 FROM: Michael Dillabaugh, Director of Finance MEETING DATE: December 13, 2016

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CAPITAL PROJECT UPDATE

RECOMMENDATION:

THAT the Committee receive the December 5, 2016 Capital Project Update Report for information.

CHIEF ADMINISTRATIVE OFFICER’S COMMENTS:

I concur with the recommendation.

PURPOSE OF REPORT:

To provide Council with information regarding Capital Project expenditures and projected completion dates.

INFORMATION:

The attached report outlines expenditures to November 30, 2016 and current projected completion dates. Year to date expenditures are within budget and we will continue to closely monitor expenditures throughout the year to ensure capital projects are on time and on budget as at the end of the fiscal year.

SUBMITTED BY: M. Dillabaugh, Director of Finance

REVIEWED BY: K. Anema, Chief Administrative Officer

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2016 Capital Projects

Project Category / Description	G/L Account	Cost Centre #	2016 Budget	Preliminary 2016 YTD Nov 30	Additional Funds Approved	2016 Variance Actual to Budget (over) / under	Projected Completion Date
Transportation
Road Reconstruction
Watkiss Way at Burnside Road West Intersection Reconstruction (1900 Watkiss Way Dvlpmt)	2-2-11105	1085	39,925	49,266		(9,341)	Complete
Watkiss Way East of Burnside Road West Lot C Works (1900 Watkiss Way Dvlpmt)	2-2-11105	1086	145,000	145,308		(308)	Complete
Watkiss Way at Eagle Creek Frontage Works (1900 Watkiss Way Dvlpmt)	2-2-11105	1087	57,998	9,198		48,800	Complete
Burnett Rd-Pheasant Ln (Old Island Hwy to VR Park)-Construction	2-2-11105	1109	350,000	42,211	60,000	367,789	December
Island Highway Pedestrian overpass to Shoreline Drive- Design	2-2-11105	1110	35,000	-	(35,000)	-	Cancelled
Island Highway Stewart to Beaumont- Design	2-2-11105	1111	35,000	-	57,000	92,000	2017
Watkiss Way west of Burnside Road (asphalt curb and paved shoulder)	2-2-11105	1112	15,000	15,826		(826)	Complete
Annual Pavement Rehabilitation
Watkiss Way EB West of Helmcken Road (Eagle Creek)	2-2-11107	1107	55,000	49,915		5,085	Complete
Burnside Rd West: Kami Court to Border with Saanich)	2-2-11107	1114	45,000	43,755		1,245	Complete
Structures
Admirals Safety Improvements	2-2-11105	1072	200,000	200,433		(433)	Complete
Craigflower Bridge Replacement Project (CT) - Land Acquisition	2-2-11109	1013	65,000	55,148		9,852	Complete
Helmcken Rd at Burnside Rd West Traffic Island	2-2-11106	1115	25,000	26,873		(1,873)	Complete
E & N Trail stairs	2-2-11106	1108	15,000	114,577		(99,577)	Complete
Electrical
Seasonal Lighting on Helmcken Road North of TCH and Watkiss	2-2-11103	1093	12,712	1,614		11,098	Complete
Island Highway at Knollwood Rd/Kislingbury Ln UPS	2-2-11108	1116	11,000	12,474		(1,474)	Complete
Six Mile Road at Chilco Road Flashing Pedestrian Crossing	2-2-11108	1117	22,500	24,055		(1,555)	Complete
Island Highway at Heddle Ped Crosswalk	2-2-11108	1118	25,000	385		24,615	2017
Kami Court & Burnside Crosswalk	2-2-11108	1119	30,000	36,543		(6,543)	Complete
Miscellaneous
ECV - To complete Park Trail (to Little Rd at North End) (phase 2)	2-2-11106	1120	15,000	-		15,000	2017
Kayak Launch on Shoreline Drive	2-2-11106	1121	50,000	16,297		33,703	2017
Quincy Street Pedestrian Access	2-2-11106	1122	1,000	-		1,000	December
Banners	2-2-11106	1123	5,000	4,686		314	Complete
SUB-TOTAL			1,255,135	848,563	82,000	488,572
Drainage
View Royal Avenue (Beaumont Avenue to Stewart Avenue) - Design	2-2-11201	1124	20,000	833		19,167	December
SUB-TOTAL			20,000	833	-	19,167
Sewer
Price Bay Pump Station Upgrade (cost update)	5-2-11702	1125	425,000	33,767		391,233	December
Helmcken Bay and Helmcken Park Pump Station Pumps	5-2-11702	1105	45,000	37,728		7,272	Complete
SUB-TOTAL			470,000	71,495	-	398,505
Parks
Improvements to easements
Dukrill Trail Water Access / Stairs 2013	2-2-11301	1126	12,000	-		12,000	December
Park improvements
MacLennan Trail Improvements - Paving Trail Sections	2-2-11302	1127	20,000	21,044		(1,044)	Complete
Fencing - General fencing to start defining the Town's areas	2-2-11302	1128	15,000	8,613		6,387	December
Playgrounds - replacement program	2-2-11302	1129	60,000	3,275		56,725	2017
Robin Hill Park & Edwards Park - RHP - pave entrance from Haagensen Court. EP - pave entrance apron from BamfordCourt	2-2-11302	1130	8,500	7,586		914	Complete
Edwards Park Summit fence	2-2-11302	1131	5,000	2,539		2,461	December
Park Development
View Royal Park - Implementation of VR Park Plan (Parking Lot Paving and tree irrigation)	2-2-11303	1028	50,000	41,760		8,240	Complete
View Royal Park (Preac) - Fitness Stations/Equipment	2-2-11302	1099	80,000	65,393		14,607	Complete
Park Vehicles
New 1/2 Ton Pickup and accessories	2-2-11304	1132	30,000	-		30,000	December
Improvements to Public Buildings
Park Shop Shed Repair	2-2-11401	1133	13,500	-		13,500	December
SUB-TOTAL			294,000	150,210	-	143,790
Fire Services
Buildings
Public Safety Building ($256,552 carryforward of approved budget from previous years)	2-2-12101	1032		192,437	256,552	64,115	December
Vehicles
Vehicle Replacement - Fire Engine Replacement	2-2-12102	1033	100,000	115,587	18,000	2,413	Complete
Bylaw
Bylaw Enforcement
Body Cameras	2-2-12401	1134	3,000	-		3,000	Complete
Police Services
RCMP Building - Top Floor Works	2-2-12301	1103	5,000	-		5,000	December
SUB-TOTAL			108,000	308,024	274,552	74,528
Administration / General Government
Annual Information Services Replacement Program	2-2-13103	1070	50,000	11,082		38,918	December
IT Strategic Plan implementation	2-2-13103	1135	154,852	33,070		121,782	First year of three year project
Flag Poles	2-2-13104	1136	2,000	1,925		76	December
Aerial Photo	2-2-13104	1137	2,000	1,511		489	December
Land Acquisitions
Misc. Land Acquisition	2-2-13201	1045	100,000	-		100,000	December
SUB-TOTAL			308,852	47,588		261,264
TOTAL 2016 CAPITAL PROJECTS			2,455,987	1,426,713	356,552	1,385,826

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Extracted from: 2016 12 13 Committee of the Whole Agenda - Agenda - Pdf