ADMINISTRATION, FINANCE, PLANNING, PROTECTIVE SERVICES, ENGINEERING FOLLOW UP ACTIONS LISTS

January 10, 2017Pages 27–336 sections

Specific tracking lists for outstanding council items across various municipal departments as of the 4th quarter of 2016.

2. APPROVAL OF AGENDA

Item C-85-16 regarding road allowance purchase at 1352 Trans-Canada Highway is 'in progress'Item C-72-14 regarding tree canopy net loss to be discussed Jan 2017

Administration Follow Up Actions List 2016

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
Council	2016-03-15	C-17-16	THAT staff work with the RCMP to develop an objective, needs-based analysis of the requirements for police and civilian resources.	KA	Administration	RCMP report that this is in progress. Note: Program takes more than 12 months to complete.
Council	2016-09-20	C-85-16	THAT Council supports in principle the request for the purchase of a road allowance north of 1352 Trans-Canada Highway by the applicants of the project proposed for 1342 and 1352 Trans-Canada Highway; AND THAT the support in principle for this transaction be subject to the following conditions: Council approval of the property disposition; adoption of a road closure bylaw; receipt of appraisal-provided market value, taking into account any added value obtained from consolidation for rezoning and/or subdivision; Ministry of Transportation and Infrastructure approval, if required; successful running of statutorily required road closure and disposition advertisements; consolidation of the subject property with 1342 and 1352 Trans-Canada Highway; and all related costs to be borne by the purchaser, including but not limited to appraisal; legal, Land Title and Survey Authority of BC, survey, staff time and advertising; AND FURTHER THAT the Town's authorized signatories be permitted to execute the required documentation.	SJ	Administration	In progress.

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Finance Follow Up Actions List 2016

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
COW	2016-04-05	Direction	Undertake review of Grant-in-Aid Policy prior to 2017 budget deliberations.	MD	Finance	Research In Progress
Council	2016-06-21	C-52-16	THAT the following three reserve funds be established: Reserve for Future Expenditures; Capital Renewal Reserve; and Parks Improvement Reserve; AND THAT the Reserve and Surplus Policy be approved with the following amendments: 1. To include reference to the ethical investment of funds; and That unappropriated surplus be transferred into reserves each year rather than remain in unappropriated surplus; AND FURTHER THAT Appendix A of the Reserve and Surplus Policy be approved with the following amendments: 1. That a portion of the Public Safety Building rental suites income be listed as an additional funding source for the Fire Department Machinery and Equipment Depreciation Reserve; and That the minimum level of the Special Police Operational Reserve be increased from 10% of RCMP contract expenditures to 20%.	MD	Finance	In progress
Council	2016-10-04	C-89-16	THAT staff prepare a report regarding sewer rates of residents of Fort Victoria compared to other View Royal residents; AND THAT this report include rationale for higher sewer rates for mobile home parks.	MD	Finance	In Progress
Council	2016-10-18	C-96-16	THAT staff prepare a report regarding the potential for a Green Building Incentive Program funded through carbon offsets required to be purchased by the Town of View Royal.	MD/LC	Finance/Planning
Council	2016-10-18	C-98-16	THAT Council support the creation of a View Royal Youth Council as a pilot project from September 2017 to June 2018; AND THAT $500 for the View Royal Youth Council be considered in the 2017 budget deliberations; AND THAT administrative support for the View Royal Youth Council in the form of printing documents and social media/website promotion be approved; AND FURTHER THAT the View Royal Youth Council fundraise externally for specific projects if needed.	MD	Finance	In Progress
Council	2016-11-01	C-106-16	THAT the letter received October 17, 2016 from D. McAllister, 221 Atkins Road and L. & A. Gingras, 225 Hart Road, Re: creation of local improvement area for sewer and expenditure of funds from development cost charges, be referred to staff for their comment and review.	MD/JR	Finance/Engineering	In Progress, DCC research complete

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Planning Follow Up Actions List 2016

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
Council	2016-03-15	C-18-16	THAT staff prepare a Local Area Service Bylaw for storm water management and landscape maintenance both on and off-site along the Helmcken Road and Watkiss Way frontages of 33 Helmcken Road (Eagle Creek Village).	JC	Planning	In progress.
Council	2016-06-21	C-54-16	THAT staff develop a strategy for the potential economic development review of land in the Victoria General Hospital precinct.	LC	Planning	In progress.
Council	2016-09-20	C-84-16	THAT staff provide further information on Phases 2 and 3 of the Hart Road Lime Kiln Restoration Project.	LC	Planning	Not started.
Council	2016-10-18	C-96-16	THAT staff prepare a report regarding the potential for a Green Building Incentive Program funded through carbon offsets required to be purchased by the Town of View Royal.	LC/MD	Planning/Finance
COW	2016-12-13	Direction	Look into options of removal of witnessing statutory declarations in regard to renewal of secondary suites.	LC	Planning

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Protective Services Follow Up Actions List 2016

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
COW	2016-11-08	Direction	Get information to the Mayor re: false alarms at Choices Transitional Home.	PH	Protective Services	Stats given at Nov COW
Council	2016-12-06	C-113-16	THAT the recommendation from the Parks, Recreation and Environment Advisory Committee regarding the use of stretch code when it becomes available to require passive house standards for all construction be referred to staff.	PH	Protective Services	Reviewing with Building Department staff to determine viability
COW	2016-12-13	Direction	Summarize usage of PSD for training by others	PH	Protective Services	Will present at Jan COW to Protective Services Chair

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Engineering Follow Up Actions List 2015

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
Council	2015-04-07	C-44-15	THAT staff report back to Council in regard to parking on Rudyard Road which takes into consideration View Royal Elementary School and their responsibilities.	JR	Engineering	To be discussed at January 2017 Council meeting.
Council	2015-06-16	C-76-15	THAT through the Parks Master Plan process that staff report back on options for prioritizing waterfront access locations and use.	JR/LC	Engineering/Planning	In progress.
Council	2015-07-21	C-89-15	THAT two foreshore accesses for Crane Place and Tidewater Road be considered as priority for infrastructure preservation; AND THAT staff be authorized to proceed to contact neighbours adjacent to Crane Place and Tidewater Road to determine the configuration and costs associated with establishing infrastructure access.	JR	Engineering	In progress.

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Engineering Follow Up Actions List 2014

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status/Comments
COW	2014-02-11	Direction	Amending signage requirements for strata developments where parkland is legally accessible through the development by the general public.	JR	Engineering	In progress.
COW	2014-03-11	Direction	Creation of a policy or bylaw amendment in which road works – dependent upon the location in the Town and the extent of road works – are required to be completed during “off-hours” when it may be more convenient to the travelling public. As well, increased signage with respect to road work that impacts traffic flow, including detours.	JR	Engineering	In progress. Will be addressed in the amendment of the Roads & Streets bylaw.
Council	2014-04-15	C-72-14	THAT a report be prepared describing a.) the requirements to achieve to 0% tree canopy net loss and b.) alternative approaches to achieve some reductions to tree canopy net loss; AND THAT the report also include information regarding the resources required to provide a free boulevard tree program.	JR	Engineering	To be discussed at January 2017 COW meeting.

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Extracted from: 2017 01 10 Committee of the Whole Agenda - Agenda - Pdf