TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING AGENDA

TOWN OF VIEW ROYAL

COMMITTEE OF THE WHOLE MEETING

TUESDAY, OCTOBER 12, 2010 @ 3:30 pm VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

1. CALL TO ORDER (Mayor Hill)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF (motion to adopt) a) Minutes of the Committee of the Whole meeting held September 14, 2010

4. PETITIONS & DELEGATIONS

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

   6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair

   6.1.1 Chair’s Report 6.1.2 Business Arising from Previous Minutes 6.1.3 Reports STAFF REPORTS a) Monthly Building Department Report for the month of September 2010 b) Monthly Bylaw Enforcement Report for the month of September 2010 c) Monthly RCMP Report for the month of September 2010 d) Building Bylaw No. 742

   1. Report dated October 5, 2010 from the Building Official Staff Recommendation: THAT this report be received for information; AND THAT the Committee recommend to Council that the proposed bylaw changes be forwarded to Council for first, second and third reading. 6.1.4 New Business

   6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair

   6.2.1 Chair’s Report 6.2.2 Business Arising from Previous Minutes 6.2.3 Reports STAFF REPORTS a) Permissive Tax Exemption Bylaw No. 781, 2010 – A Bylaw to Provide Tax Exemption for Church Halls and Church Land

   1. Verbal report from the Director of Finance b) New Fire Hall Land Acquisition – Process and Timeline
   2. Report dated October 6, 2010 from the Director of Finance, Fire Chief and the Director of Corporate Administration Staff Recommendation: That the Committee of the Whole authorize staff to prepare and present at the October 19, 2010 Council meeting: a.) a loan authorization bylaw, total $2,500,000 over a fifteen-year period, for consideration of three readings; and b) the documents required to facilitate the alternative approval process to obtain approval of the electors. OTHER REPORTS 6.2.4 New Business

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

EVENING BREAK

9. CALL TO ORDER (Mayor Hill)

10. PETITIONS & DELEGATIONS

11. PUBLIC PARTICIPATION PERIOD

12. BUSINESS ITEMS

    12.1 PARKS, RECREATION, ENVIRONMENT – Councillor Screech, Chair

    12.1.1 Chair’s Report 12.1.2 Business Arising from Previous Minutes 12.1.3 Reports STAFF REPORTS COMMITTEE REPORTS 12.1.4 New Business 12.1.5 Correspondence

    12.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair

    12.2.1 Chair’s Report 12.2.2 Business Arising from Previous Minutes 12.2.3 Reports STAFF REPORTS a) Rezoning/OCP Amendment and Environmental Development Permit Application for 2429 Chilco Road

    1. Report dated October 4, 2010 from the Urban Planning Consultant Staff Recommendation: THAT the Committee recommend to Council that the applicant be directed to provide the following information to the satisfaction of staff prior to further consideration of application:
    • more detailed information about the relationship of the development areas to the identified streamside protection and enhancement areas the future treatment of these areas;
    • a complete grading plan, tree protection and retention plan and geotechnical plan;
    • A more specific Fire Interface Management program;
    • Clarify infrastructure improvements and amenity contributions including Chilco Road improvements, trail/path connections and other amenities;
    • Revision of the park areas to exclude the archeologically significant sites and that these sites be protected by a restrictive covenant;
    • Applicant consulting with First Nations to determine appropriate buffer zone from archaeologically significant sites; and
    • Signing of a section 219 Development Agreement that would include any amenity contributions and the Fire Interface Management Program.

    b) Development Permit Application No. 2010/18 for 1730 Island Highway

    1. Report dated October 4, 2010 from the Urban Planning Consultant Staff Recommendation: THAT the Committee recommends to Council that Development Permit No. 2010/18 be approved at the November 2, 2010 Council meeting following noticing as per Bylaw No. 730 and subject to:
    • Redesign of the storm water detention area as a rain garden;
    • Determination of the scope of the frontage works contribution required; and
    • Issuance of the Development Permit be subject to approval of the Ministry of Environment.

    c) Proposed Amendments to Land Use Bylaw, 1990, Bylaw No. 35, Soil Removal and Deposit Regulations

    1. Report dated October 7, 2010 from the Planning Assistant Staff Recommendation: THAT the Committee recommends to Council that staff be directed to develop a new Soil Removal and Deposit Bylaw for the Committee to consider; AND THAT the Committee recommend to Council that staff be directed to develop amendment bylaws for the Land Use Bylaw with respect to fence height and retaining wall configuration; AND FURTHER THAT the Committee recommend to Council that staff be directed to develop an amendment bylaw for the Building Bylaw to amend retaining wall height. COMMITTEE REPORTS 12.2.4 New Business

    12.3 PUBLIC WORKS & TRANSPORTATION – Councillor Britton, Chair

    12.3.1 Chair’s Report 12.3.2 Business Arising from Previous Minutes a) Installation of Solar Collectors on the Roof of the Pool at the Westshore Parks and Recreation

    1. Discussion 12.3.3 Reports STAFF REPORTS COMMITTEE REPORTS 12.3.4 New Business

13. CORRESPONDENCE

14. QUESTION PERIOD

15. MOTIONS & NOTICES OF MOTION

16. CLOSED MEETING RESOLUTION

17. TERMINATION

Next Committee of the Whole Meeting: Tuesday, November 9, 2010 at 3:30 p.m.