MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, MARCH 8, 2022
Official minutes recording the proceedings, resolutions, and reports from the Committee of the Whole meeting held on March 8, 2022.
TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, MARCH 8, 2022
PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Mattson Councillor Rogers
REGRETS: Councillor Lemon
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration L. Chase, Director of Development Services J. Rosenberg, Director of Engineering D. Christenson, Director of Finance P. Hurst, Director of Protective Services E. Bolster, Deputy Corporate Officer
1 member of the public 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 3:32 p.m.
The Mayor acknowledged that this meeting is being held on the traditional territory of the Songhees Nation and Esquimalt Nation.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Rogers SECONDED BY: Councillor Mattson
THAT the agenda be amended to include items 6.2.3 b)(2-4) and 10.a); AND THAT the agenda be approved as amended. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Special Committee of the Whole meeting held February 22, 2022
MOVED BY: Councillor Rogers SECONDED BY: Councillor Mattson
THAT the minutes of the Special Committee of the Whole meeting held February 22, 2022 be adopted. CARRIED
b) Minutes of the Special Committee of the Whole meeting held February 17, 2022
MOVED BY: Councillor Rogers SECONDED BY: Councillor Mattson
THAT the minutes of the Special Committee of the Whole meeting held February 17, 2022 be adopted. CARRIED
c) Minutes of the Committee of the Whole meeting held February 8, 2022
MOVED BY: Councillor Rogers SECONDED BY: Councillor Mattson
THAT the minutes of the Committee of the Whole meeting held February 8, 2022 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
5. PUBLIC PARTICIPATION PERIOD
a) I. Booth, Victoria Highland Games Association, described the construction progress on the Scottish Cultural Centre at 1801 Admirals Road noting an anticipated completion date of August 2022. Mr. Booth asked that the Committee support the Association’s grant in aid request to cover the general municipal portion of the 2021 property taxes for the site.
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Lemon, Chair
6.1.1 Chair’s Report 6.1.2 Business Arising from Previous Minutes 6.1.3 Reports
STAFF REPORTS a) West Shore RCMP
- 2021 Annual Year End Report
As the RCMP Superintendent was unable to attend the meeting, the Committee requested that the 2021 West Shore RCMP Annual Year End report be deferred to the April 2022 Committee of the Whole meeting.
b) Public Safety Report for January – February 2022
- Report dated March 2, 2022 from the Director of Protective Services
The Director of Protective Services gave an overview of the report to the Committee. The Director noted that the Ministry of Transportation and Infrastructure expects to clean-up of some of their properties in the municipality beginning in mid-April.
The Committee and staff discussed vehicle repairs, training, and the extent of the disaster response plan.
The Committee congratulated the Director on his completion of the recent Wounded Warrior Run.
MOVED BY: Councillor Rogers SECONDED BY: Councillor Mattson
THAT the report dated March 2, 2022 from the Director of Protective Services titled “Public Safety Report for January – February 2022” be received for information. CARRIED
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair
6.2.1 Chair’s Report 6.2.2 Business Arising from Previous Minutes 6.2.3 Reports
STAFF REPORTS a) Official Community Plan Update – What We Heard Report #2
- Report dated March 3, 2022 from the Director of Development Services
The Director of Development Services and consultants, M. Thomson and O. Pinho, EcoPlan International, presented the Official Community Plan Update to the Committee.
The Committee and staff discussed corridors identified in the existing Official Community Plan for higher density redevelopment; mobility and the benefits of congestion to encourage alternative transportation choices; lot assembly; and community support for carriage houses and exploration of other forms of increased density such as duplexes.
The Committee discussed the need to de-emphasize the Town Centre; concentration of commercial nodes and transitions from these areas; amenities to maintain quality of life with higher density; integrating the Official Community Plan with climate action with tools such as density bonusing; and incorporating active transportation with land use decisions.
MOVED BY: Councillor Rogers SECONDED BY: Councillor Mattson
THAT the report dated March 3, 2022 titled “Official Community Plan Update – What We Heard Report #2” be received for information. CARRIED
b) 2022 Grants in Aid
- Report dated March 3, 2022 from the Director of Finance
- Grant in Aid – View Royal Reading Centre
- Grant in Aid – View Royal Climate Coalition
- Grant in Aid – Victoria Highland Games Association
MOVED BY: Councillor Mattson SECONDED BY: Councillor Kowalewich
COW-08-22 THAT the Committee recommend to Council that the Victoria Highland Games Association be approved for a grant in aid in the amount of $31,445.91 for the general municipal portion of the 2021 property taxes for 1801 Admirals Road. CARRIED
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rogers
COW-09-22 THAT the Committee recommend to Council that the following 2022 Grants in Aid be approved in accordance with Policy No. 1600-012 – Grants in Aid:
- Crisis Intervention and Public Information Society of Greater Victoria – $1,000
- Greater Victoria Crossing Guards Association – $15,760
- The Bike Victoria Society – $500
- 3rd Arbutus Scout Group – $630
- Peninsula Streams Society – $1,000
- Vancouver Island South Film and Media Commission – $1,500
- FED Urban Agriculture Society – $750
- World Fisheries Trust – $2,000
- View Royal Reading Centre – $32,000
- Wounded Warrior Run BC – $1,000
- View Royal Climate Coalition – up to $2,000
AND THAT the 2022-2026 Financial Plan include the total of $89,586 for grants in aid;
AND FURTHER THAT an additional $10,000 be included in the 2022-2026 Financial Plan for grants in aid applications that may arise in 2022. CARRIED
Staff will confirm the Victoria Sexual Assault Centre’s grant in aid requirement given the Province’s March 7, 2022 funding announcement for community-based sexual assault response services.
c) Budget Variance and Projects Update Report for February 28, 2022
- Report dated March 3, 2022 from the Manager of Accounting
MOVED BY: Councillor Mattson SECONDED BY: Councillor Kowalewich
THAT the report dated March 3, 2022 from the Manager of Accounting titled “Budget Variance and Projects Update Report to February 28, 2022” be received for information. CARRIED
d) CAO Report
- Report dated March 2, 2022 from the Chief Administrative Officer
MOVED BY: Councillor Mattson SECONDED BY: Councillor Rogers
THAT the report dated March 2, 2022 from the Chief Administrative Officer titled “CAO Report” be received for information. CARRIED
COMMITTEE REPORTS
OTHER REPORTS
6.2.4 New Business
7. CORRESPONDENCE
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Rogers SECONDED BY: Councillor Kowalewich
THAT the meeting now recess at 5:50 p.m.
EVENING BREAK
8.1 CALL TO RECONVENE – Mayor Screech called the meeting to order at 7:00 p.m.
PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Mattson Councillor Rogers
REGRETS: Councillor Lemon
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Rosenberg, Director of Engineering L. Chase, Director of Development Services D. Christenson, Director of Finance J. Chow, Senior Planner J. Davison, Community Planner A. Woo, Auxiliary Building Official E. Bolster, Deputy Corporate Officer
3 members of the public 0 members of the press
8.2 PETITIONS & DELEGATIONS
a) D. Foord, Invictus Commercial Investment Corporation, Re: Development of 339, 341, and 345 Island Highway
Mr. Foord spoke to the Committee requesting feedback on the proposed development at 339, 341, and 345 Island Highway. He noted that once feedback is received, his firm will proceed with a public engagement process.
R. Whetter, DeHoog & Kierulf Architects, gave a presentation to the Committee introducing the project which would combine 339, 341, and 345 Island Highway to construct a strata-titled, rental residential development comprising four six-storey buildings.
The Committee and Mr. Whetter discussed the need for a pedestrian friendly development, floor space ratio, massing, articulation, streetscape, form and character, installation of a traffic light, mixed residential component with the addition of townhomes, and walkable amenities.
8.3 PUBLIC PARTICIPATION PERIOD
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers, Chair
9.1.1 Chair’s Report 9.1.2 Business Arising from Previous Minutes 9.1.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
9.1.4 New Business
9.2 PLANNING & DEVELOPMENT – Councillor Mattson, Chair
9.2.1 Chair’s Report 9.2.2 Business Arising from Previous Minutes 9.2.3 Reports
STAFF REPORTS a) Energy Step Code Update
- Report dated March 1, 2022 from the Auxiliary Building Official
The Auxiliary Building Official gave a summary of the report to the Committee.
The Committee and staff discussed what other municipalities in the region are doing regarding the BC Energy Step Code; consideration for in-stream applications; and the desire to both stay one step ahead of the Province with respect to implementation and to take a regional approach.
MOVED BY: Mayor Screech SECONDED BY: Councillor Rogers
THAT the report dated March 1, 2022 from the Auxiliary Building Official titled “Energy Step Code Update” be received for information. CARRIED
b) Mixed Residential Form and Character Development Permit – 2000 West Park Lane (West Park One)
- Report dated February 16, 2022 from the Community Planner
The Community Planner gave a summary of the report to the Committee.
Project architect, Charles Kierulf, dHKarchitects, spoke to the Committee and discussed challenges with the site, retaining walls, and parking.
The Committee and staff discussed parking, green roof, stacked boulders, form and character, fenestration, building façade, and at grade entrance.
MOVED BY: Mayor Screech SECONDED BY: Councillor Rogers
THAT the report dated February 16, 2022 from the Community Planner titled “Mixed Residential Form and Character Development Permit – 2000 West Park Lane (West Park One)” be received for information. CARRIED
c) Development Variance Permit – 34 Haagensen Court
- Report dated March 3, 2022 from the Community Planner
MOVED BY: Mayor Screech SECONDED BY: Councillor Kowalewich
THAT the report dated March 3, 2022 from the Community Planner titled “Development Variance Permit – 34 Haagensen Court” be received for information. CARRIED
d) Glentana Village Land Use Contract
- Report dated March 3, 2022 from the Senior Planner
MOVED BY: Mayor Screech SECONDED BY: Councillor Rogers
THAT the report dated March 3, 2022 from the Senior Planner titled “Glentana Village Land Use Contract” be received for information. CARRIED
COMMITTEE REPORTS
OTHER REPORTS
9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Kowalewich, Chair
8.2.1 Chair’s Report 8.2.2 Business Arising from Previous Minutes 9.3.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
8.2.3 New Business
10. CORRESPONDENCE
a) Email dated March 7, 2022 from I. Brown, Re: Energy Step Code Update
MOVED BY: Councillor Rogers SECONDED BY: Councillor Mattson
COW-10-22 THAT the Committee recommend to Council that the Town provide a written response to Mr. Brown’s email explaining that the Town is following the necessary legislative process regarding the BC Energy Step Code and supports a consistent regional approach. CARRIED
11. QUESTION PERIOD
12. MOTIONS & NOTICES OF MOTION
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Rogers SECONDED BY: Councillor Mattson
THAT this meeting terminate. Time: 8:01 p.m. CARRIED
Document Images
(1)