2022 04 12 Committee of the Whole Agenda - Agenda - Pdf
MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, MARCH 8, 2022
Official minutes recording the proceedings, resolutions, and reports from the Committee of the Whole meeting held on March 8, 2022.
West Shore RCMP 2021 Annual Year End Report
Annual report detailing policing activities, crime statistics, traffic enforcement, and community engagement for the West Shore RCMP detachment during 2021.
Finance & Administration Report: ACTION LIST UPDATE – 1st QUARTER
Staff report introducing the first quarter update for the follow-up actions list based on Council resolutions.
Council Committee's FOLLOW UP ACTIONS LIST
A comprehensive tracking table showing the status and completion details of various municipal actions and projects ordered by Council.
Finance & Administration Report: 2019–2022 STRATEGIC PLAN UPDATE
Staff report providing the first quarter status update for the priorities and initiatives outlined in the 2019-2022 Strategic Plan.
TOWN OF VIEW ROYAL STRATEGIC PLAN 2019 – 2022
The updated Strategic Plan document for the Town, detailing organizational vision, mission, and current status of six key strategic priorities.
Finance & Administration Report: BUDGET VARIANCE AND PROJECTS UPDATE REPORT TO MARCH 31, 2022
Staff report analyzing the financial results of operations and progress of both core and non-core projects as of the end of the first quarter of 2022.
Schedule A – 2022 Consolidated Budget Variance
A detailed financial spreadsheet comparing 2022 year-to-date actual revenues and expenses against the annual budget.
Schedule B – 2022 Non-core Projects
Financial status table for non-recurring municipal projects, tracking budget against actual spending for the 2022 fiscal year.
Schedule C – 2022 Capital Projects
Financial status table for municipal infrastructure and equipment capital projects for the 2022 fiscal year.
Citizen Budget Online Engagement Results
Report summarizing the participation and sentiments collected from citizens via the online budget engagement tool.
View Royal launches online 2022 budget engagement tool (Goldstream Gazette)
Copy of a local news article from the Goldstream Gazette publicizing the town's budget engagement initiative.
View Royal Budget 2022 (Ethelo)
Cover page of the detailed budget engagement report generated by the Ethelo platform for the 2022 budget year.
Citizen Budget 2022 Engagement Results
A detailed presentation deck summarizing public input from the 2022 budget simulation exercise conducted via the Ethelo platform.
View Royal 2022 Citizen Budget online engagement comments - unedited
A collection of raw, unedited comments submitted by citizens through the online engagement tool regarding various municipal services.
COMMITTEE OF THE WHOLE REPORT: 2022-2026 FINANCIAL PLAN APPROVAL
Staff report from the Director of Finance recommending the approval in principle of the 2022-2026 Financial Plan following budget workshops and public engagement.
Schedule A - Changes to tax-funded items
A spreadsheet detailing specific budget adjustments for tax-funded projects and operations since the initial plan was published in February 2022.
Schedule B - Changes to items funded by sources other than taxes
A financial schedule tracking budget changes for items funded by reserves, surplus, or casino revenues rather than direct taxation.
Project Summary-Revised - Additional RCMP members (N-054)
A project-specific summary detailing the necessity and cost of increasing the RCMP member count for the West Shore detachment.
COMMITTEE OF THE WHOLE REPORT: 2022 TAX RATE OPTIONS
Staff report presenting six different scenarios (A-F) for distributing the tax burden across property classes for the 2022 tax year.
Schedule 1 - Comparative Tax Ratios-Business Class
A regional comparison showing View Royal's business tax ratio relative to other Capital Regional District (CRD) municipalities.
Schedule 2 - Comparative Tax Ratios-Recreation Class
A statistical comparison of municipal tax ratios for recreation/non-profit property classes across the CRD.
Schedule 3 - Comparative Municipal Taxes per Capita
A chart illustrating the municipal taxes paid per resident in View Royal compared to other CRD municipalities from 2018-2021.
Schedule 4 - 2022 Municipal Tax Rates Analysis Scenario A
A detailed data sheet showing the tax distribution and burden for 'Scenario A', which changes all rates by the same percentage.
Schedule 5 - Summary of impact on prior year $100,000 property value
A comparison table showing how the six different tax rate scenarios impact a sample $100,000 property assessment adjusted for market change.
Schedule 6 - Sample property comparatives
An analysis of the estimated tax impact of all six scenarios on specific addresses and representative properties within View Royal.
Tax Rate Options Presentation
A slide deck for the April 12, 2022 Committee of the Whole meeting regarding property assessments and tax rate choices.
Regional context / Scenario descriptions / Choices - 2022 Tax Rate Options
A presentation outlining municipal tax rate scenarios for 2022, comparing View Royal to other regional municipalities and showing the impact of 4.7% and 5.5% tax increases.
ADVISORY COMMITTEE MEETINGS Staff Report
A staff report evaluating the meeting format for advisory committees, recommending they continue to meet electronically via Microsoft Teams until at least December 31, 2022.
ELECTION PROCEDURES BYLAW NO. 989, 2018 – PROPOSED AMENDMENTS: ELECTION SIGNS AND LOGO USAGE
A report introducing proposed amendments to municipal bylaws regarding the regulation of election signs and protecting the Town's logo from use in political campaigns.
Attachment "A" - January 22, 2021 Report on Election Signs and Logo Usage
A previous staff report from January 2021 reviewing background options for election signage requirements, safety concerns, and logo protection.
Attachment "B" DRAFT BYLAW NO. 1075 - A BYLAW TO AMEND ELECTION PROCEDURES BYLAW NO. 989, 2018
A draft bylaw amendment that adds definitions and general regulations for the placement, size, and removal of election signs on public and private land.
Schedule "A" to Bylaw No. 989 - Permitted Election Sign Zones Key Map
A detailed set of maps and aerial images identifying seven specific permitted zones for election signs on municipal property.
Attachment "C" DRAFT BYLAW NO. 1076 - A BYLAW TO AMEND SIGN BYLAW NO. 950, 2018
A draft bylaw amendment to the Town's primary Sign Bylaw to ensure its terminology regarding election signs is consistent with the proposed election procedures amendments.
Presentation: AMENDMENTS TO ELECTIONS PROCEDURES BYLAW NO. 989, 2018
A slide deck summarizing the proposed bylaw amendments regarding election sign locations, safety provisions, and Town logo usage restrictions.
CAO UPDATE Finance & Administration Report
A report from the Chief Administrative Officer summarizing significant municipal activities in March 2022, including personnel updates and progress on community projects.
110 HIGH STREET - REZONING APPLICATION Planning & Development Report
A report introducing a rezoning application for 110 High Street to change the property from R-1 to R-2 (Duplex) to allow for the construction of a new duplex.
Subject Property Map - 110 High Street
A location map showing the subject property at 110 High Street adjacent to the boundary with the District of Saanich.
Letter from banks design regarding Proposed Duplex Rezoning, 110 High Street
A letter from the designer on behalf of the property owners outlining the project's adherence to the Official Community Plan and environmental benefits.
Plans of Proposal - 110 High Street
Architectural plans for the 110 High Street project, including the site plan, floor plans, elevations, site servicing, and landscape concept.
SITE CONTEXT Map - 110 High Street
A context map showing the subject property relative to neighboring residential lots and the municipal boundary.
Legal Survey Site Plan - 110 High Street
A legal survey plan for 110 High Street showing existing lot dimensions, structures, and trees including Oak and Fir.
Proposed Two Family Project Renderings and Photos - 110 High Street
A series of 3D visual renderings and site photographs showing the proposed duplex and accessory building's appearance from various angles.
Presentation: Rezoning Application 2022/01 - 110 High Street
A slide deck for the 110 High Street rezoning application summarizing the proposal, regulatory compliance, and required next steps like a tree protection plan.
Rezoning Application 2022/01 - 110 High Street
A brief recommendation slide/document regarding the receipt of a rezoning application report for 110 High Street.
DEVELOPMENT VARIANCE PERMIT NO. 2022/02 – 280 ISLAND HIGHWAY
A planning report introducing a development variance permit application to address bicycle parking conflicts and aisle width at the Maija London apartment building.
Attachment 1. Property Location Map - 280 Island Highway
A map showing the location of the subject property at 280 Island Highway.
Letter from Applicant – Alan Lowe Architect, February 18, 2022
A letter and supporting study from the applicant's architect detailing car length measurements and justifying the requested variances for bicycle parking at 280 Island Highway.
Attachment 3. Ground Floor Plan – Alan Lowe Architect
An architectural ground floor plan for the residential development at 280 Island Highway.
Attachment 4. Underground Parking Plan – Alan Lowe Architect
An architectural plan showing the layout of the underground parking area and bicycle rack placement at 280 Island Highway.
DEVELOPMENT VARIANCE PERMIT 2022/02 – 280 ISLAND HIGHWAY (Presentation Slides)
A presentation deck summarizing the requested variances, parking study findings, and staff recommendations for the property at 280 Island Highway.
GLENTANA VILLAGE LAND USE CONTRACT UPDATE
A planning report providing an update on the project to rezone lands currently governed by the Glentana Village Land Use Contract, which expires in 2024.
Notice to residents - Rezoning of “Glentana Village” Land Use Contract area
A formal notice sent to residents in the Glentana Village area explaining the upcoming termination of the Land Use Contract and the transition to a new zoning bylaw.
Draft CD-27 Zone - Version 1.0 (6 pages)
A draft of the proposed CD-27: Glentana Village zone regulations, including sub-zones for townhouses, recreation centres, and detached residences.
CRD Bylaw 421 - “Glentana Village” Land Use Contract
Historical documentation of the original Land Use Contract from 1978 and associated bylaws governing Glentana Village, including site plans and design specifications.
Attachment 3: Parkland Screening - K.D. Hartwig Landscape Design
Technical landscape design drawing for parkland screening at 1870 McKenzie.
Attachment 3: Topographic Plan - Sheet 2 (Glentana Housing)
Topographic engineering plan for the Glentana Housing project by Ker, Priestman & Associates Ltd.
Attachment 3: Plan of Proposed Trunk Sewer (Glentana Housing)
Engineering drawing illustrating the plan for a proposed trunk sewer near Shoreline Middle School.
Attachment 3: Plan of Onsite Services (Glentana Housing)
Engineering drawing detailing onsite services including storm drains, watermains, and hydro/telephone lines for the Glentana Road development.
Attachment 3: Proposed Pedestrian Overpass Layout and Details
Layout and structural details for a proposed pedestrian overpass spanning the Island Highway.
Attachment 3: C.P. Railway Pedestrian Overpass Profile and Details
Technical profile and engineering details for the C.P. Railway pedestrian overpass.
Presentation: GLENTANA VILLAGE LAND USE CONTRACT REZONING
Presentation slides regarding the rezoning of Glentana Village necessitated by the termination of a Land Use Contract in 2024.