Grant Application Form: Relmagine West Shore Community Society
Grant request form for the 'Making Shift Happen' program to fund community workshops and events.
Grant Application Form
Grant Applications must be received by the Town on or before March 1st of each year
Basic Information
For what type of grant are you applying?
Category: Program (annual operations) [Checked]
Project / Event / Program Name & Description: Making Shift Happen: ReImagine West Shore’s annual program of FREE workshops, events and initiatives serving at the intersection of our region’s cost-of-living challenges and climate change.
Grant amount applied for? $1300.00 % of project/event/program budget 4.6% Date the project, activity, event or program will occur: Apr 1, 2026 to Mar 31, 2027
Has your organization ever received grant funding from the Town? Yes [Checked]
- If yes, attach copies of printed material which acknowledged the financial support of the Town.
Has your organization received a permissive tax exemption from the Town? No [Checked]
- If yes, in what year(s)? _______________________________________________
Does your organization issue grants to other organizations? No [Checked]
- If yes, you must demonstrate that any funding provided by the Town will not be used to fund grants to other organizations and attach it to this grant application form.
Attachments Required
- [Checked] Resolution of Board of Directors to request a Grant in Aid from the Town of View Royal.
- ** If there is no Board of Directors, a statement of request must be signed by the majority of the members of the non-profit or community organization.
- [Checked] Prior years financial statements of the organization.
- [Unchecked] Documentation Town funding will not be used to fund grants to other organizations (if applicable)
About Your Organization
Legal Name of Organization: ReImagine West Shore Community Society
Contact: Cindy Moyer Title: President
Society Registration Number: S0078968 Year Registered: 2023
Charity Registration Number: ____________________ Year Registered: ____________________
Year Founded: 2023 Fiscal year end: 31 / Dec (day) (month)
List any other geographic areas in which your organization operates: Colwood, Langford, Metchosin and Highlands
Your Organization’s Personnel
1) Organization Executive and Staff: President: Cindy Moyer Secretary/Treasurer: Mary Allen
Board Members:
- Cindy Moyer
- Shannon Carman
- Mary Allen
- Jeff Byam
- Kimberleigh Doyle
2) List the staff or volunteer positions involved in carrying out the project:
| Name and Position | Paid | Volunteer |
|---|---|---|
| Cindy Moyer, President (lead administrator) | ✓ | |
| Mary Allen, Treasurer | ✓ | |
| Shannon Carman, Vice-President & Secretary | ✓ | |
| Jeff Byam & Kimberleigh Doyle, Directors-at-Large | ✓ | |
| Volunteers for Workshops, Events & Special Projects | ✓ | |
| Workshop Instructors | ✓ |
Your Organization’s Objectives and Services
1) Describe your organization’s mission statement and how your services meet them:
ReImagine West Shore is on a mission to help connect community members with each other and the simple changes we can make to save money and respect the planet and places we call home. We deliver practical community services like FREE educational workshops and community events intended to meet folks where they are to help them live more sustainably in their daily lives.
Your Proposed Program Budget
1) Please list all expenses and sources of project revenue, including “in-kind” contributions from your (or any other) organization.
| A. Income | Last Fiscal Year (If program was in existence) | This Fiscal Year (Proposed program budget) |
|---|---|---|
| Town of View Royal | ||
| Fees or Membership Dues | ||
| Government Revenue (specify below) | ||
| Interest income | ||
| Bingo revenues | ||
| Direct access revenues | ||
| Fundraising projects | ||
| Other Revenue (specify below) | ||
| TOTAL INCOME |
| B. Expenses | ||
|---|---|---|
| Administration | ||
| Wages/Honouraria/Benefits | ||
| Supplies and Equipment | ||
| Major Capital Costs | ||
| Mortgage/Rent/Utilities | ||
| Fees (licensing, etc.) | ||
| Insurance | ||
| Advertising/Printing/etc. | ||
| Other (specify below) | ||
| TOTAL EXPENSES |
Details of Your Organization’s Grant Request
1) Nature and goals of the project, program or event:
ReImagine West Shore’s 2026 scope of community service work continues to build on our previous years' of programming, offering more FREE workshops where people are able to acquire skills to grow, prepare and preserve more of their own foods, and public events where folks can learn all about seeds and gardening or get help to repair items that might otherwise end up in the landfill. We will also produce our 2nd annual Farm to Fork Map & Directory, connecting more people with local food and our growing region's terrific food producers and processors, events and opportunities. Please our Making Shift Happen booklet (included in this submission) for further details.
2) Summary of direct and indirect benefits to the Town of View Royal:
Residents of View Royal benefit from the access ReImagine is providing to a wide range of FREE workshops, special events, and initiatives, such as Seedy Saturday, our Repair Cafes and Swap & Shops, and Farm to Fork map, which help residents more easily connect with new opportunities to Make Shift Happen in their lives ... saving money and supporting the planet. We’re creating inclusive opportunities where people can embrace necessary change and have a little bit of fun while doing so.
Conditions of Funding
- The applicant must acknowledge the support of the Town in all printed and publicity material related to the project, event, or program;
- Funds must be used for the purpose for which they were requested. Any funds not used for the requested purpose must be returned to the Town.
- Funds will be released as follows: a. Grants in aid provided for annual programs will be released at 100% at time of approval by Council; b. Grants in aid provided for special projects or events will be released at 50% at time of approval by Council and 50% after receipt of the final report; c. Conditional grants in aid will be paid 100% upon satisfactory proof that the conditions, as set by Council, have been met.
- Organizations receiving grants from the Town shall provide an accounting of the project or program for which the grant was approved as follows: a. Where the grant in aid was for a specific project or event the applicant must submit a final report within 45 days after the project or event is complete. b. Where the grant in aid was in support of an annual program, the applicant must submit a final report within 60 days of the end of the organization’s fiscal year.
- An final report must include the following information: i. Evaluation of the project, event, or program; ii. Financial statement of actual revenue and expenses for the project, event or program; iii. Attendance figures, if applicable; iv. Number of participants in the project, event, or program; and v. Evaluation of the direct and indirect benefits to the Town.
- In the event that the project or program is not completed, the grant recipient organization must notify the Town as soon as practical and refund any grant funds that have been provided for that project.
Your Directors’ Declaration
We, the undersigned, do hereby certify that this application and all appended forms and/or documents contain a full and accurate account of all matters stated:
Name: Cindy Moyer Title: President Date: February 17, 2026
Name: Mary Allen Title: Treasurer Date: February 17, 2026
Please submit your completed application to:
Town of View Royal 45 View Royal Ave Victoria, BC V9B 1A6 www.viewroyal.ca Fax 250-727-9551 email: finance@viewroyal.ca
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