2026 04 14 Committee of the Whole Meeting - Agenda - Pdf
STAFF REPORT: THE VILLAGE INITIATIVE 2026-2028 REQUEST FOR FUNDING
Report from the Director of Finance providing options for funding a 3-year Coordinator position for The Village Initiative.
PETITION & DELEGATION REQUEST FORM - Cindy Andrew, The Village Initiative
Formal request for The Village Initiative to appear as a delegation before Council.
Advancing Child & Youth Well-Being Across the West Shore-Sooke Region: The Business Case for a Dedicated Municipal Leaders’ Advisory Team (MLAT) Coordinator
Comprehensive business case document proposing a regional coordinator role to support child and youth well-being initiatives across seven municipalities.
PRESENTATION: ADVANCING CHILD & YOUTH WELL-BEING ACROSS THE WEST SHORE-SOOKE REGION
Visual presentation slides supporting the business case for the MLAT Coordinator position.
STAFF REPORT: 2026 GRANTS IN AID
Report from the Director of Finance outlining applications received for the 2026 Grants in Aid program.
Schedule A: 2026 Grants in aid applications summary
Tabular summary of all organizations that applied for 2026 grants, including their requested amounts and staff compliance notes.
Schedule B: Prior recipients with no current year request
Comparison table listing organizations that received funding in previous years but did not apply for 2026.
Schedule C: Application criteria and assessment
Staff assessment of each grant application against the municipal policy criteria.
POLICY MANUAL: Grants in Aid (Policy #: 1600-012)
The Town's official policy governing the administration and approval of grants in aid to non-profit organizations.
Grant Application Form: Peninsula Streams Society - Millstream Salmonid Habitat Restoration
Specific project grant application for restoration work and environmental monitoring at Millstream Creek.
Grant Application Form: Peninsula Streams Society - Environmental Education Program
Operational grant application for school-based environmental education programs including 'Soil Science in Schools'.
APPENDIX: PSS 2025-2026 Board of Directors
List of the current Board of Directors for the Peninsula Streams Society.
RESOLUTION: Peninsula Streams Society Board Members
Official board resolution authorizing the grant application to the Town of View Royal.
Board Resolution re: 2026 View Royal Grant in Aid application - Peninsula Streams Society
Audit report record for the Peninsula Streams Society's board resolution regarding their grant application.
Peninsula Streams Society Financial Summary Report 2025
A financial snapshot of the Peninsula Streams Society for the 2025 fiscal year, showing balance sheet and income statement items.
Peninsula Streams Society Financial Statements Year Ended December 31, 2024
Comprehensive audited financial statements for the Peninsula Streams Society for the 2024 fiscal year.
2024 - Peninsula Streams Society - Financial Statements Audit History
Adobe Acrobat Sign audit report detailing the signing history of the 2024 financial statements.
Peninsula Streams Society Government Partner Logos
Visual page showcasing the various municipal and provincial government sponsors of the society.
Grant Application Form: Relmagine West Shore Community Society
Grant request form for the 'Making Shift Happen' program to fund community workshops and events.
Relmagine West Shore Community Society Cover Letter
Letter from President Cindy Moyer outlining the society's achievements in 2025 and goals for 2026.
Relmagine West Shore Community Society Financial Statements
Comparative financial statements for the society covering 2023, 2024, and 2025.
Relmagine West Shore E-MOTION Minutes
Record of the society's internal board motion to submit the grant request to View Royal.
Making Shift Happen: Relmagine West Shore Annual Reporting 2025 | Program Plan 2026
Detailed report on 2025 community impact and proposed 2026 programming budget and initiatives.
West Shore Seedy Saturday 2026 Poster
Promotional poster for the March 7, 2026 community gardening event.
Farm to Fork Map and Directory
A directory map of local food producers and resources in Metchosin and the West Shore.
Repair Cafe West Shore Poster
Promotional poster for a repair and gardening swap event.
Grant Application Form: Spasticity Research & Awareness Society (SRAAS)
Grant application for an inclusive community event featuring a 2 Km 'Roll for Spasticity'.
SRAAS Narrative and Support Letter
Letter from founder Izzy Morrissey describing the impact of the inaugural event and goals for the second annual fundraiser.
SRAAS Event Layout and Merchandise Imagery
Visual aids showing the proposed event layout at Colwood Rotary Picnic Shelter and sample merchandise.
SRAAS Submission Closing Letter
Closing remarks for the grant application by Izzy Morrissey.
SRAAS Event Expense Approximation Table
Detailed budget estimate table for the Roll and Stroll for Spasticity event.
Elements Casino Invoice: Documentaries Fundraising - Spasticity
Invoice for a previous fundraising event held on October 26, 2025, used as documentation for financial planning.
SRAAS Bookkeeping and Event Costs Summary
Transaction logs for SRAAS bookkeeping, tracking sponsorship, donations, and event costs.
Resolution of the Board of Directors: Spasticity Research and Awareness Society
Official board resolution authorizing the grant application to the Town of View Royal.
Grant Application Form: Vancouver Island South Film & Media Commission
Grant request to fund operations for attracting film projects to View Royal.
View Royal Grant in Aid Application Feb 2026 Audit Report
Signing audit trail for the film commission's grant application.
Vancouver Island South Film & Media Commission Cover Letter
Letter from Film Commissioner Tara-Lee Novak reporting on 2025 film activity and requesting 2026 support.
Board Meeting Minutes: Vancouver Island South Film & Media Commission
Internal meeting minutes approving the commission's financials and grant submission.
New Business - Society Grant Application Minutes
Excerpt of society minutes documenting the motion to apply for a View Royal Grant in Aid.
VANCOUVER ISLAND SOUTH FILM & MEDIA COMMISSION FINANCIAL STATEMENTS December 31, 2024
Audited financial statements and independent auditor's report for the Vancouver Island South Film & Media Commission for the fiscal year 2024.
GREATER VICTORIA FILM COMMISSION BUDGET 2025
Projected budget and expense tracking for the Greater Victoria Film Commission from 2022 through 2026.
2025 Impact Report - Vancouver Island South Film & Media Commission
Report highlighting the commission's impact on regional prosperity, including metrics on filming days, local jobs, and municipal support.
Grant Application Form - Victoria Brain Injury Society
Grant application from the Victoria Brain Injury Society (VBIS) for $4,500 to fund the Peer Support Expansion program.
VIEW ROYAL GRANT-IN-AID WRITTEN SUMMARY OF REQUEST
Supplemental narrative describing the Peer Support Expansion program's goals and benefits to View Royal residents.
Victoria Brain Injury Society Board Meeting Minutes - Tuesday, January 21st, 2026
Minutes from the VBIS board meeting discussing executive director reports, facility planning, and the grant application to View Royal.
VICTORIA BRAIN INJURY SOCIETY FINANCIAL STATEMENTS MARCH 31, 2025
Independent Practitioner's Review Engagement Report and financial statements for VBIS for the 2025 fiscal year.
2024/2025 Annual Report - Victoria Brain Injury Society
Annual report detailing VBIS mission, services provided, organizational impact, and fiscal highlights for the year.
Victoria Brain Injury Society (VBIS) Organizational Profile
Informational material for the Victoria Brain Injury Society, detailing community supporters, major funders, future plans, and organizational staff/board members.
VBIS Focus on Funders Instagram Post
Screenshot of a social media post from the Victoria Brain Injury Society thanking the Town of View Royal for a grant supporting case management and outreach programs.
Grant Application Form - Compost Education Centre (CEC)
Grant application from the Compost Education Centre requesting $2,000 for the Soil Science in Schools Program.
CEC About Your Organization
Organizational details for the Victoria Compost and Conservation Education Society, including key personnel.
CEC Proposed Program Budget
Financial budget for the CEC's proposed program and general operations.
CEC Grant Request Details and Summary
Narrative regarding the nature, goals, and benefits of the CEC Soil Science in Schools program to View Royal.
CEC Conditions of Funding and Directors' Declaration
Signed certification and standard terms for the municipal grant application by the CEC.
Town of View Royal Grant Submission Instructions
Filing instructions for grant applications to the Town of View Royal.
CEC Board Approval Correspondence
Email thread confirming board approval for the $2,000 grant application to View Royal.
CEC 2026 Budget Comparison
Detailed financial budget comparing 2025 actuals to the 2026 proposed budget for the CEC.
Compost Education Centre 2024 Annual Report
Comprehensive annual report for the CEC detailing activities in child and youth education, urban garden stewardship, and adult education for the year 2024.
CEC Compiled Financial Information 2024
Compiled financial statements for the Victoria Compost & Conservation Education Society for the fiscal year ending December 31, 2024.
CEC Thank You Instagram Post
Social media post thanking View Royal for supporting soil science programs.
Grant Application Form - View Royal Community Association (VRCA) Summerfest
Grant application from the VRCA requesting $6,000 to host Summerfest.
VRCA About Your Organization
Organizational overview of the View Royal Community Association.
VRCA Objectives and Summerfest Budget
Mission statement and proposed project budget for Summerfest.
VRCA Summerfest Grant Request Details
Summary of direct and indirect benefits of the Summerfest event to the town.
VRCA Conditions of Funding and Declaration (Summerfest)
Signed declaration for the VRCA Summerfest grant application.
VRCA Summerfest Grant Submission Page
Submission contact details for the VRCA Summerfest grant application.
Grant Application Form - VRCA Hall Enhancement
Grant application from the VRCA requesting $30,000 for hall enhancement and redevelopment planning.
VRCA Hall Enhancement About Your Organization
Organizational details provided for the VRCA Hall Enhancement grant application.
VRCA Hall Enhancement Objectives and Budget
Budget and objectives for the VRCA community hall redevelopment planning project.
VRCA Hall Enhancement Grant Request Details
Narrative regarding the necessity and benefits of upgrading the VRCA Hall.
VRCA Conditions of Funding and Declaration (Hall)
Signed declaration for the VRCA Hall Enhancement grant application.
VRCA Hall Enhancement Grant Submission Page
Submission contact details for the VRCA Hall grant application.
VRCA Board Resolution for Grant Request
Formal resolution of the VRCA Board of Directors to apply for a $6,000 grant for Summerfest.
VRCA Profit and Loss Statement 2024-2025
Comparative profit and loss report for the VRCA for fiscal years 2024 and 2025.
VRCA Cash Flow Statement 2025
Statement of cash flows for the VRCA for the year 2025.
VRCA Balance Sheet as of Dec 31, 2025
Statement of financial position for the VRCA at the end of 2025.
VRCA Social Media Acknowledgement
Facebook post from VRCA acknowledging town funding for hall improvements.
Grant Application Form - View Royal Elementary School PAC
Grant application from the View Royal Elementary PAC requesting $2,930 for a walkathon and community picnic.
PAC About Your Organization
Organizational details for the View Royal Elementary Parent Advisory Committee.
PAC Objectives and Walkathon Budget
Proposed project budget for the elementary school walkathon and picnic.
PAC Walkathon Grant Request Details
Details of the PAC's grant request for school activities.
PAC Conditions of Funding and Declaration
Signed certification for the View Royal Elementary PAC grant application.
PAC Walkathon Grant Submission Page
Submission contact details for the PAC grant application.
PAC Walkathon & Community Celebration Narrative
Supplemental information describing the background, problem statement, and goals for the first-ever PAC walkathon to fund a new playground.
View Royal Elementary PAC - EVENT BUDGET
A budget breakdown for the View Royal Elementary PAC's walkathon and community picnic events.
View Royal Elementary PAC Executive 2025-2026
A list of the volunteer executive members for the View Royal Elementary Parent Advisory Council for the 2025-2026 school year.
Resolution of PAC Executive to Request a Grant-in-Aid to the Town of View Royal
A formal resolution passed by the PAC Executive to apply for a $2,930 grant from the Town for a Walkathon event.
Acknowledgment of the Town of View Royal for previous grant-in-aid contributions (2021 & 2024)
Document thanking the town for past financial support used for playground equipment and a fun fair.
School newsletters and communications
Social media and newsletter clippings acknowledging donors and promoting a school fun fair.
Letter of Support - View Royal Elementary School
Letter from Principal Jen Fahr supporting the PAC's grant application for school community events.
Students Letters & Drawings
Handwritten letters and drawings from students asking the Mayor and Council for help with their Walkathon.
VIEW ROYAL PARENT ADVISORY COUNCIL Financial Statements
Income and Expense Statement and Balance Sheet for the PAC for the period ending May 31, 2025.
Grant Application Form - Boys & Girls Club Services of Greater Victoria
Application for a $10,000 grant to support the RISE (Redirecting, Intervening, Supporting, Empowering) project for youth.
Adobe Acrobat Sign History - Boys & Girls Club Services of Greater Victoria
Digital signature audit trail for the Boys & Girls Club grant application.
BC Society STATEMENT OF DIRECTORS AND REGISTERED OFFICE - Boys and Girls Club Services of Greater Victoria
Legal corporate registry document listing the directors of the Boys and Girls Club Services of Greater Victoria.
CRA Detail page - BOYS AND GIRLS CLUB SERVICES OF GREATER VICTORIA
Official CRA charity registry information page confirming the organization's status as a registered charitable organization.
Board Resolution - Grant-in-Aid Request - Boys & Girls Club Services of Greater Victoria
Formal board resolution authorizing the submission of the grant application for the RISE project.
Financial Statements of BOYS & GIRLS CLUB SERVICES OF GREATER VICTORIA - March 31, 2025
Audited financial statements including the independent auditor's report, statement of financial position, and statement of operations.
Grant Application Form - Capital Bike (Bike Society Victoria)
Grant application for $3,000 to support the 'View Royal Go By Bike Week 2026 Activation' community event.
RESOLUTION OF THE BOARD OF DIRECTORS - Capital Bike
Board resolution from Capital Bike formally requesting $3,000 for its Go By Bike Week program in View Royal.
Bike Victoria Society Financial Statements
Balance sheet and statement of operations for the Bike Victoria Society ending September 30, 2025.
Grant Application Form - Rewired Recovery Foundation
Application for a $10,000 grant for SoberFest 2026, an alcohol and drug-free family-friendly festival.
RESOLUTION OF THE BOARD OF DIRECTORS - Rewired Recovery Foundation
Resolution authorizing the grant request for additional facilitator hours and wellness resources for the Community Recovery Support Program.
REWIRED RECOVERY FOUNDATION Financial Information - Year Ended July 31, 2025
Compilation engagement report and financial statements for the Rewired Recovery Foundation.
Grant Application Form - View Royal Arts Foundation
Application for $5,000 to support 'View Royal's Got Talent: Community Cabaret' and related arts workshops.
Appendix A - View Royal Arts Foundation - Organisational Development Initiative
Detailing the foundation's goals regarding job creation, volunteer engagement, and community impact through professional arts programming.
Board Resolution - View Royal Arts Foundation Grant-in-Aid Program
Formal board confirmation approving the submission of the foundation's grant-in-aid application.
Letter to Mayor and Council - View Royal Arts Foundation
Cover letter from the View Royal Arts Foundation submitting their grant application for consideration.
Grant Application Form - View Royal Climate Coalition (VRCC)
Application for a $350 grant to host the 'Beat the Heat Retrofit Fair' to educate residents on energy efficiency and home cooling.
Details of Your Organization’s Grant Request
Detailed organizational goals for a grant request from the View Royal Climate Coalition focusing on heat pump education and wildfire proactive measures.
Statement of Request for a Grant in Aid
Formal signature page for a Grant in Aid request from the core team of the View Royal Climate Coalition.
Correspondence from Jane Devonshire regarding revised Grant-in-Aid application
Letter to the Finance Department providing a revised grant application for the View Royal Climate Coalition after securing other donations.
Application Guidelines - Grant in Aid
Official instructions and checklists for organizations submitting Grant in Aid applications to the Town of View Royal.
2026-2030 DRAFT FINANCIAL PLAN Staff Report
Staff report from the Director of Finance providing an overview of the draft five-year financial plan, including tax revenue increase drivers and opportunities for reduction.
Schedule 1.1 Consolidated Financial Plan (Attachment A)
Financial schedule detailing consolidated revenues and expenses for 2024-2030.
Schedule 1.2 Consolidated Operating Financial Plan (Attachment A)
Detailed operating financial plan broken down by revenue types and department expenses.
Schedule 1.3 Consolidated Capital Financial Plan (Attachment A)
Breakdown of capital revenue sources and expenditures for 2024-2030.
Schedule 2.1 Non-capital Projects (Attachment A)
List of non-capital projects prioritized by service division for the 2026-2030 period.
Schedule 2.2 Non-capital Projects Funding (Attachment A)
Funding sources breakdown for prioritized non-capital projects including reserves and taxation.
Schedule 3.1 Capital Projects (Attachment A)
Planned capital projects and costs for general, protective, transportation, and environmental services.
Schedule 3.2 Capital Projects Funding (Attachment A)
Detailed funding matrix for capital projects by year and source.
Schedule 4 Projected Reserve Balances (Attachment A)
Projected balances and activity for all Town reserves from 2025 to 2030.
Town of View Royal Draft 2026-2030 Financial Plan (Attachment B)
The public-facing draft financial plan document including introductory guides, budget highlights, and summary financial tables.
Engage View Royal Form Results Summary - Budget 2026
Community survey results summarizing citizen satisfaction levels with various municipal services.
Engage View Royal - Form Results Summary (2026 Budget Consultation)
Summary of public survey results regarding satisfaction with library services, development services, government services, and tax increases for infrastructure.
2026 TAX MULTIPLES AND RATES
Staff report recommending the 2026 property class tax multiples and associated rates to achieve revenue targets.
Appendix A: 2025 Tax Multiples
Comparative table of tax multiples for CRD municipalities based on 2025 provincial statistics.
Appendix B: 2025 Tax Rates
Comparative table of property tax rates per $1,000 of assessed value for CRD municipalities in 2025.
Appendix C: Municipal Taxes on SF Home - 2025
Comparison of average residential property assessments and general municipal taxation across the CRD.
Appendix D: Property Taxation 101 For Information
Background information on the history, principles, and legislative framework of property taxation in British Columbia.
DEPARTMENTAL UPDATE
A monthly highlight report from various municipal departments including the CAO, Corporate Administration, Finance, IT, Development Services, Engineering, and Parks.
2026 BUILDING REPORT - March
Monthly statistical report of building permits issued, including construction values and fees collected.
2026 HOUSING SUMMARY - March
Statistical summary of dwelling units issued, demolished, and completed during March 2026.
Council Member Request for Addition to Meeting Agenda (Councillor Don Brown)
A formal request from Councillor Don Brown to propose a motion regarding membership in the South Island Prosperity Partnership (SIPP) and funding for a coordinator for 'The Village'.
Estimated Total Annual Cost (The Village Coordinator)
Supporting document detailing the estimated annual cost and municipal funding breakdown for 'The Village' coordinator position.