Grant Application Form - Capital Bike (Bike Society Victoria)

Grant Application Form

Grant Applications must be received by the Town on or before March 1st of each year

Basic Information

For what type of grant are you applying?

Category: [ ] Specific Project [x] Special Event [ ] Program (annual operations)

Project / Event / Program Name & Description: A local Go by Bike Week presence during our fall campaign, including a celebration station and guided community ride delivered to encourage safe, healthy active transportation in View Royal

Grant amount applied for? $ 3,000 % of project/event/program budget 67% Date the project, activity, event or program will occur: September 19, 2026

Has your organization ever received grant funding from the Town? [ ] Yes [x] No * If yes, attach copies of printed material which acknowledged the financial support of the Town.

Has your organization received a permissive tax exemption from the Town? [ ] Yes [x] No * If yes, in what year(s)? _______________________________________________

Does your organization issue grants to other organizations? [ ] Yes [x] No * If yes, you must demonstrate that any funding provided by the Town will not be used to fund grants to other organizations and attach it to this grant application form.

Attachments Required

• Resolution of Board of Directors to request a Grant in Aid from the Town of View Royal.
  • ** If there is no Board of Directors, a statement of request must be signed by the majority of the members of the non-profit or community organization.
• Prior years financial statements of the organization.
• Documentation Town funding will not be used to fund grants to other organizations (if applicable)

About Your Organization

Legal Name of Organization: Capital Bike (Bike Society Victoria)

Contact: Ian MacKichan Title: Executive Director

Society Registration Number: S-37679, S00 Year Registered: 2019

Charity Registration Number: 858836521RR Year Registered: 2022

Year Founded: 2019 Fiscal year end: 5 / 12 (day / month)

List any other geographic areas in which your organization operates: We service all of Greater Victoria

Your Organization’s Personnel

1) Organization Executive and Staff:

• President: Ian MacKichan
• Secretary/Treasurer: Liam Simcic-Higgins
• Board Members:
  • Chris Van Sickle
  • Catherine Bolduc-Beaulieu
  • Devon Delarge
  • Janaan Dibe
  • Rob Bernhardt
  • Ira Okamoto
  • Bella Lee
  • Kody Thomson
  • Finn Kreischer
  • James Wanless

2) List the staff or volunteer positions involved in carrying out the project:

Your Organization’s Objectives and Services

1) Describe your organization’s mission statement and how your services meet them: Capital Bike’s mission is to build active, connected communities by advancing cycling as an accessible, healthy, and sustainable transportation choice. We meet this mission through programs that teach cycling skills, celebrate participation, and create opportunities for people of all ages to ride. Our events, programs, build confidence and competence on bikes. Go By Bike Week, guided rides and our valet promote greater cycling participation and remove barriers.

Your Proposed Program Budget

1) Please list all expenses and sources of project revenue, including “in-kind” contributions from your (or any other) organization.

A. Income

B. Expenses

Details of Your Organization’s Grant Request

1) Nature and goals of the project, program or event: The project is a local activation of Go By Bike Week in View Royal. A Celebration Station and a guided community ride that welcomes all to increase cycling participation among residents, promote safe riding and encourage healthy, active lifestyles through inclusive community events. A campaign directly into View Royal, the event aims to support commuting, highlight active transportation as a practical option, and strengthen health and wellbeing objectives.

2) Summary of direct and indirect benefits to the Town of View Royal: The View Royal Go By Bike Week 2026 activation will provide direct, safe, and accessible cycling event that encourages physical activity and increase awareness of local cycling routes and promote safe riding skills. the event supports View Royal’s health and climate objectives by reducing short vehicle trips during the campaign, and highlighting the Town’s cycling programming. The activation also strengthens the visibility of View Royal as fostering a sense of belonging and pride among participants.

Conditions of Funding

1. The applicant must acknowledge the support of the Town in all printed and publicity material related to the project, event, or program;
2. Funds must be used for the purpose for which they were requested. Any funds not used for the requested purpose must be returned to the Town.
3. Funds will be released as follows: a. Grants in aid provided for annual programs will be released at 100% at time of approval by Council; b. Grants in aid provided for special projects or events will be released at 50% at time of approval by Council and 50% after receipt of the final report; c. Conditional grants in aid will be paid 100% upon satisfactory proof that the conditions, as set by Council, have been met.
4. Organizations receiving grants from the Town shall provide an accounting of the project or program for which the grant was approved as follows: a. Where the grant in aid was for a specific project or event the applicant must submit a final report within 45 days after the project or event is complete. b. Where the grant in aid was in support of an annual program, the applicant must submit a final report within 60 days of the end of the organization’s fiscal year.
5. An final report must include the following information: i. Evaluation of the project, event, or program; ii. Financial statement of actual revenue and expenses for the project, event or program; iii. Attendance figures, if applicable; iv. Number of participants in the project, event, or program; and v. Evaluation of the direct and indirect benefits to the Town.
6. In the event that the project or program is not completed, the grant recipient organization must notify the Town as soon as practical and refund any grant funds that have been provided for that project.

Your Directors’ Declaration

We, the undersigned, do hereby certify that this application and all appended forms and/or documents contain a full and accurate account of all matters stated:

Name: Ian MacKichan Title: Executive Director Date: Feb 19, 2026

Please submit your completed application to: Town of View Royal 45 View Royal Ave Victoria, BC V9B 1A6 www.viewroyal.ca Fax 250-727-9551 email: finance@viewroyal.ca