POLICY MANUAL


POLICY TITLE: Files, Access to	POLICY #: 0100 – 019
AUTHORITY: Administrative	EFFECTIVE DATE: January 8, 1991
	REVIEW SCHEDULE: 2 – 3 years
ISSUED BY: Director of Corporate Services	APPROVED BY: Council
DATE ISSUED: January 9, 1991	DATE APPROVED: January 8, 1991

PURPOSE: To establish a policy and procedure for access to files whether confidential or general.

DEFINITIONS: This section intentionally left blank.

POLICY: ADMINISTRATION – Files, Access to

1.0 Confidential files such as personnel should only be accessible to the Clerk/Administrator and those members of staff assigned to deal with such matters. Council is entitled to view such files upon request and the Mayor may, in the process of considering a suspension of an employee, have access.

2.0 General files may be accessed by all staff members and upon request submitted through the Clerk/Administrator, Council Members may be given access. Public inquiries will be handled pursuant to “access to information” policy.

3.0 It is understood that each employee is entitled to view the contents of his or her personnel file upon request submitted to the Clerk/Administrator.

ATTACHMENTS: None

DISTRIBUTION: Electronic file Y:\Administration\0340 Policies\50 - Final\0100 - Administration.

RECORD OF AMENDMENTS

REVIEW DATE	AMENDED	OUTCOME	MOTION #
	April 7, 1992