TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING AGENDA

TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING

TUESDAY, FEBRUARY 10, 2009 @ 3:30 pm

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

1. CALL TO ORDER (Mayor Hill)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF Minutes of the Committee of the Whole meeting held on January 13, 2009......................... Pg. 1-8 (motion to adopt)

4. PETITIONS & DELEGATIONS

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair

6.1.1 Chair’s Report

6.1.2 Business Arising from Previous Minutes

6.1.3 Reports

STAFF REPORTS

a) Monthly Building Department Report for the month of January 2009 ......................................................................................... Pg. 9-10

b) Monthly verbal Bylaw Enforcement Report for the month of January 2009

c) Monthly RCMP Report for the month of December 2008...... Pg. 11-15

e) RCMP Traffic Data Briefing Note............................................. Pg. 16-21

d) Fire Department Report for the months of December 2008 and January 2009 ............................................................................. Pg. 22-31

6.1.4 New Business

6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair

6.2.1 Chair’s Report

6.2.2 Business Arising from Previous Minutes

6.2.3 Reports

STAFF REPORTS

a) AVICC Resolutions 2009

1. Report dated February 10, 2009 from the Chief Administrative Officer ....................................................................................... Pg. 32-34

Staff Recommendation: THAT the Committee recommends to Council that the two resolutions presented in this report be forwarded to AVICC for consideration at the 2009 conference.

b) Draft Communications Strategy Network

1. Report dated January 26, 2009 from the Executive Assistant.... Pg. 35-36

Staff Recommendation: THAT this report be received for discussion.

c) 2008 Capital Projects Status – Funding Carried Forward

1. Report dated February 5, 2009 from the Finance Manager ....... Pg. 37-39

Staff Recommendation: THAT the Committee receives the report for information.

d) 2009 Preliminary Assessment and Property Tax Information

1. Report dated February 5, 2009 from the Finance Manager ....... Pg. 40-43

Staff Recommendation: THAT the Committee receives this report for information.

e) Casino Revenue Policy – F-200.09 – Review

1. Report dated February 5, 2009 from the Finance Manager ....... Pg. 44-46

Staff Recommendation: THAT the Committee maintains the existing Casino Revenue Policy.

f) Finance Policies – Review

1. Report dated February 5, 2009 from the Finance Manager ....... Pg. 47-71

Staff Recommendation: THAT the Committee recommends to Council that the finance policy amendments be adopted as presented.

OTHER REPORTS

6.2.4 New Business

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

EVENING BREAK

9. CALL TO ORDER (Mayor Hill)

10. PETITIONS & DELEGATIONS

11. PUBLIC PARTICIPATION PERIOD

12. BUSINESS ITEMS

12.1 PARKS, RECREATION, ENVIRONMENT – Councillor Britton, Chair

12.1.1 Chair’s Report

12.1.2 Business Arising from Previous Minutes

12.1.3 Reports

STAFF REPORTS

COMMITTEE REPORTS

a) Informal Notes of the Parks, Recreation and Environment Advisory Committee held January 22, 2009 ........................................... Pg. 72-74

12.1.4 New Business

12.1.5 Correspondence

12.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair

12.2.1 Chair’s Report

12.2.2 Business Arising from Previous Minutes

12.2.3 Reports

STAFF REPORTS

a) Development Permit Application No. 2009-01 for 1651 Island Highway

1. Report dated February 5, 2009 from the Senior Planner... Pg. 75-106

Staff Recommendation: THAT the Committee receive this report for information;

AND THAT the Committee of the Whole recommend to Council that Development Permit 2009-01 be approved immediately following the adoption of Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 728, 2009;

AND THAT Committee of the Whole recommend to Council that Development Permit 2009-01 include the following:

• variance to the front setback from 7.5m to 4.0m for the building face and 3.2m for the canopy;
• variance to the south-west side setback from 4.5m to 0.5m;
• variance to the off-street loading space requirement from 2 stalls to 1 stall;
• that the requirement that parking not be located within yard setbacks be varied to allow parking within both the front yard and side yard;
• that the requirement that entire front yard setback, excluding driveways, be maintained as natural or landscaped greenspace be varied to allow the siting of the principle building and parking lot within the front yard setback area;
• that the requirement that at least ½ of the required landscaped greenspace within outdoor parking areas be located in the parking lot’s interior be varied to not require any interior landscape areas;
• that the requirement to plant trees at a spacing of at least 8 metres within the front yard setback area be varied to require the planting of at least 3 trees;
• that the prohibition on backlit signs be varied to allow backlit signs.

b) Rezoning Application for 6 Small-Lot Single Family Homes at 347/349 Island Highway

1. Report dated February 5, 2009 from the Senior Planner. Pg. 107-153

Staff Recommendation: THAT the Committee receive this report for information;

AND THAT the Committee recommend to Council that Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 731, 2009 and View Royal Official Community Plan Bylaw No. 361, 1999, Amendment Bylaw No. 734, 2009 receive first and second reading and that a public hearing be scheduled for March 3, 2009;

AND THAT the Committee recommend to Council that adoption of Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 731, 2009 be subject to:

• an undertaking to register a section 219 covenant establish a natural area covenant, including the completion of a post construction survey and installation of permanent fencing along the covenant boundary;
• an undertaking to register a section 219 covenant restricting subdivision of the subject properties to no more than six lots and not permitting any subdivision until such time as the existing homes on the property are renovated according to an approved Development Permit.

c) Official Community Plan Review Terms of Reference

1. Report dated February 5, 2009 from the Director of Development Services ..................................................... Pg. 134-144

Staff Recommendation: THAT this report be received for information;

AND THAT the Committee recommends to Council that the attached Terms of Reference for the Official Community Plan Review be approved;

AND FURTHER THAT the Committee recommends to Council a supplementary budget request of $175,000 for the 2009 Budget to complete the Official Community Plan review.

COMMITTEE REPORTS

a) Minutes of the Planning & Development Advisory Committee held January 26, 2009 ................................................................... Pg. 145-147

Recommendation:

• Supplemental Information regarding 347/349 Island Highway

1. THAT the Committee recommends to Council that the property lines at 347/349 Island Highway end at the closest edge of the common property access; AND THAT the common property access should not be limited common property for lot three, four and five.
2. THAT the Committee recommends to Council that the Planning and Development Advisory Committee work with the developer further, and would like the application to return to the Planning and Development Advisory Committee before returning for the Development Permit process.

• Small Lot Development Permit Guidelines Draft – Memo

1. THAT the Committee recommends to Council that the draft guidelines be reviewed at a special meeting of the Planning and Development Advisory Committee.

b) Minutes of the Planning & Development Advisory Committee held February 2, 2009.................................................................... Pg. 148-151

Recommendation:

• Small Lot Development Permit Guidelines Draft

1. THAT the Committee recommends to Council that the guidelines be approved subject to the additions and recommendations made by the Planning and Development Advisory Committee at its February 2, 2009 meeting.

12.2.4 New Business

12.3 PUBLIC WORKS & TRANSPORTATION – Councillor Screech, Chair

12.3.1 Chair’s Report

12.3.2 Business Arising from Previous Minutes

12.3.3 Reports

STAFF REPORTS

COMMITTEE REPORTS

a) Minutes of the Transportation Advisory Committee held January 28, 2009 ................................................................... Pg. 152-154

12.3.4 New Business

13. CORRESPONDENCE

14. QUESTION PERIOD

15. MOTIONS & NOTICES OF MOTION

16. CLOSED MEETING RESOLUTION

17. TERMINATION

Next Committee of the Whole Meeting: March 10, 2009