Final Report on 2012 Town of View Royal Grant-in-Aid to 3rd Arbutus Group – Scouts Canada
Accountability report for a previously awarded grant, including financial statements for the scouting group.
Final Report on 2012 Town of View Royal Grant-in-Aid to 3rd Arbutus Group – Scouts Canada
The fiscal year for Scouts Canada goes from September 1st in one year to August 31 of the next year. Therefore the scouting fiscal year does not match well with the timing of the request for a final report on a completed project or program in 2012. At the end of a calendar year our Group is only four months into its fiscal year.
With the assistance of the Treasurer, Guy Gondor, the 3rd Arbutus Group reports as follows:
Evaluation of program and number of participants:
The $600.00 grant in aid from View Royal in 2012 was used to subsidize four View Royal children in financial need to cover annual registration fees as well as camp expenses and activities. The number of financially challenged families has been on the increase over recent years.
Applicants must specifically request assistance and the request is then considered by the Treasurer and Group Commissioner on a confidential basis so that the family’s privacy on its financial situation is maintained.
The attached 2012-2013 budget estimates a projected expense of $700 to cover youth sponsored registration and $400 to cover youth sponsored activities. Income/Financial statements for the year ended August 2012 are attached.
Benefits to Town of View Royal include:
- Cubs and Scouts assisting with local community clean-ups and salmon drainage marking wherever possible
- Beavers annually singing carols to Lions Cove seniors
- Assisting the community with recycling twice per year through Group Bottle drives
- Section outings include local walk abouts and trips to local parks to learn an appreciation for nature in our community
- Our special View Royal badges show our unique relationship to the Town of View Royal allowing us an identity so that other Scouting groups throughout BC can recognize where our members are from.
If you have any further questions, please contact Mr. Guy Gondor, Treasurer
Submitted by Carmen Thiel, Registrar, 3rd Arbutus Group March 6, 2013
3rd ARBUTUS BUDGET 2012 - 2013
EXPENSES
Group Committee
| Item | Amount | Total |
|---|---|---|
| 2012 - 2013 Reserve | ||
| School Rental | $ 1,800.00 | |
| Sept & Oct Storage Rental | $ 241.92 | $ 2,041.92 |
| Youth Sponsored Registration | $ 700.00 | |
| Youth Sponsored Activities | $ 400.00 | |
| 3rd Arbutus Special Scouting Awards | $ 150.00 | |
| WB Training | $ 125.00 | |
| Storage Rental until August | $ 1,209.60 | |
| Misc - supplies, photocopies | $ 350.00 | |
| Awards | $ 150.00 | |
| Neckers | $ 200.00 | |
| Shirts for new leaders ($38 x 4) | $ 152.00 | |
| Guide Books - each youth in Cubs and above will be provided with their section Guide Book at the year end ceremony when they move into a new section, or if a new youth, at the investiture ceremony | $ 300.00 | |
| Group Camping Supplies (propane and misc parts for camping equipment) | $ 400.00 | |
| Update/refresh first aid kits | $ 150.00 | |
| Year End Wrap-up | $ 150.00 | |
| Group Committee Expenses Total | $ 6,478.52 |
Income Statement Financial Statements For Year Ended August 31, 2012
Revenue:
Fundraising:
| Item | Amount | Total |
|---|---|---|
| Baden Powell Night | 581.73 | |
| Bottle Drive Fall | 1,635.93 | |
| Apple Day | 434.56 | |
| Bottle Drive Spring | 1,455.27 | |
| Popcorn | 1,835.00 | |
| PJ Fundraiser | 47.91 | |
| Town of View Royal Grant | 600.00 | 6,590.40 |
Other Revenue:
| Item | Amount | Total |
|---|---|---|
| Beaver Dues | - | |
| Cub Dues | - | |
| Scout Dues | - | |
| Venture Dues | - | |
| Fall Group Camp | 970.70 | |
| Fall Scout Challange Camp | 350.00 | |
| Winter Group Camp | 190.00 | |
| Spring Group Camp | 465.00 | |
| Cub Wolf Howl Camp | - | |
| Scout Spring Challenge Camp | - | |
| Scout Other Camp | 635.00 | |
| Venture Other Camp | 1,133.38 | |
| Other Camps | - | 3,744.08 |
| Item | Amount |
|---|---|
| Interest | 4.40 |
| Total Revenue | $ 10,338.88 |
Income Statement Financial Statements For Year Ended August 31, 2012
Expenses:
Activity Expenses
| Item | Amount | Total |
|---|---|---|
| Beavers | 347.00 | |
| Cubs | 498.81 | |
| Scouts | - | |
| Venturers | 14.55 | |
| Rovers | - | |
| Bring-A-Friend Scouting Activity | 162.03 | |
| Group Activity Fees | - | |
| Total Activity Fees | 1,022.39 |
Camping Activity Expenses
| Item | Amount | Total |
|---|---|---|
| Fall Group Camp | 976.32 | |
| Fall Scout Challange Camp | 431.86 | |
| Winter Group Camp | 50.00 | |
| Spring Group Camp | 924.07 | |
| Cub Wolf Howl Camp | 0.00 | |
| Scout Spring Challenge Camp | 0.00 | |
| Scout Other Camp | 789.17 | |
| Venture Other Camp | 5,663.82 | |
| Other Camps | 0.00 | |
| Group Camping Supplies | 770.53 | |
| Total Camping Activity | 9,605.77 |
Training:
| Item | Amount | Total |
|---|---|---|
| Adults | 280.00 | |
| Youth | 10.00 | |
| Total Training Expenses | 290.00 |
Other
| Item | Amount | Total |
|---|---|---|
| Awards | 117.58 | |
| School Rental for scouting activities | 0.00 | |
| Storage Locker Rental for Equipment | 120.96 | |
| Leader Uniforms and Youth Neckers | 3,487.86 | |
| Group expenses - year end trip, supplies, photocopies | 416.16 | |
| Youth Section Change & Swimups | 0.00 | |
| Registration | 1,630.00 | |
| Bad Debts | 0.00 | |
| Total Other Expenses | 5,772.56 |
| Item | Amount |
|---|---|
| Bank Charges | 0.00 |
| Total Expenses | 16,690.72 |
| Excess (Deficiency) of Revenue over Expenses | (6,351.84) |