Council Meeting/Documents/MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, MARCH 19, 2013

Minutes

MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, MARCH 19, 2013

April 2, 2013Pages 7–142 sections

Minutes of the regular Council meeting covering grant-in-aid requests, economic agreements, budget options, and land use bylaws.

March 19, 2013Meeting time: 7:00 p.m.Adjournment time: 8:11 p.m.Grant request of $5,500 from Island Corridor Foundation1.5% tax increase option approved for Public Safety Building

TOWN OF VIEW ROYAL

MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, MARCH 19, 2013 VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

PRESENT WERE:

Mayor Hill
Councillor Mattson
Councillor Rast
Councillor Rogers
Councillor Screech

REGRETS: (None)

PRESENT ALSO:

K. Anema, Chief Administrative Officer
S. Jones, Director of Corporate Administration
J. Rosenberg, Director of Engineering
P. Hurst, Fire Chief
J. Crockett, Corporate Services Clerk
3 members of the public
1 member of the press

1. CALL TO ORDER

Mayor Hill called the meeting to order at 7:00 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Rogers SECONDED: Councillor Rast

THAT the agenda be amended to include items 7(a)(1), 7.(b), 9.2 (b), and 11.(a);

AND THAT the agenda be approved as amended. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Special Council meeting held February 4, 2013

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the minutes of the Special Council meeting held February 4, 2013 be adopted as presented. CARRIED

b) Minutes of the Special Council meeting held February 26, 2013

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the minutes of the Special Council meeting held February 26, 2013 be adopted as presented. CARRIED

c) Minutes of the Special Council meeting held March 4, 2013

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the minutes of the Special Council meeting held March 4, 2013 be adopted as presented. CARRIED

d) Minutes of the Council meeting held March 5, 2013

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the minutes of the Council meeting held March 5, 2013 be amended to include a staff discussion with the Capital Regional District Parks regarding the Esquimalt Nation development proposal upon its receipt;

AND THAT the minutes be adopted as amended. CARRIED

4. MAYOR'S REPORT

Mayor Hill acknowledged the excellent response time and resultant life-saving and rescue work of the Fire Department in relation to a recent house fire on Paddock Place. The Mayor also provided a brief PowerPoint presentation of the earthquake impact in Christchurch, New Zealand.

5. PETITIONS & DELEGATIONS

a) J. Dias, Municipal Liaison, Island Corridor Foundation, Re: Grant in Lieu of Taxes - Request for 2013 Grant-in-Aid

Mayor Hill excused himself from the meeting at 7:11 pm citing conflict of interest due to his involvement on the Island Corridor Foundation (ICF) Board. Acting Mayor Rast assumed the Chair.

J. Dias provided an overview of ICF's request for a grant-in-aid of approximately $5,500 to offset 2013 property taxes in View Royal for two folios. VIA Rail has paid the property taxes in the past and their name shows on the folios, making the properties ineligible for the non-profit organizations' permissive tax exemption provided to ICF for other solely held folios in View Royal under Bylaw No. 813. J. Dias indicated that he is working with the Town's Director of Finance to put forward an amendment to Bylaw No. 813 later this year for the two subject folios.

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

C-18-13 THAT the 2013 grant-in-aid request from the Island Corridor Foundation regarding folios 18807.010 and 18807.020 be referred to the final budget meeting scheduled for April 10, 2013. CARRIED

Mayor Hill returned at 7:23 pm.

6. PUBLIC PARTICIPATION PERIOD

(n/a)

7. BUSINESS ARISING FROM PREVIOUS MINUTES

a) Comprehensive Economic & Trade Agreement (CETA)

Canada-European Union Comprehensive Trade Agreement - Sample Resolution

MOVED BY: Councillor Mattson SECONDED: Councillor Rast

C-19-13 THAT the sample resolution regarding the Canada-European Union Comprehensive Trade Agreement be adopted;

AND THAT the resolution be forwarded to the appropriate agencies. CARRIED

b) Development Plans for Esquimalt Nation

Council and staff discussed the status of the Esquimalt Nation development proposal. Councillor Mattson noted that he will be attending a meeting on March 21, 2013 with B. Mason, Esquimalt Nation representative, and will update Council with the outcome from that meeting. The Chief Administrative Officer noted he had only received the same information regarding the proposal that had been distributed at the March 5, 2013 Council meeting. He indicated that a staff report will be provided to the April 2013 Committee of the Whole meeting regarding the proposal.

8. REPORTS

8.1 STAFF REPORTS (None)

8.2 COMMITTEE REPORTS a) From the Special Budget Committee of the Whole meeting held March 4, 2013

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

C-20-13 THAT Option 4 that would see 1.5% tax increase regarding the timing of funding for the Public Safety Building be implemented in 2013. CARRIED

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

C-21-13 THAT the proposed cut of $1,000 for Committee of the Whole dinners not be accepted. CARRIED

b) From the Special Budget Committee of the Whole meeting held March 11, 2013

MOVED BY: Councillor Screech SECONDED: Councillor Rast

C-22-13 THAT the following 2013 Grants-in-Aid be approved:

Organization / Project	Amount
Amanda Evans – Portage Park Native Plant Demonstration Garden	$600.00
Fort Rodd Hill – Canada Day	$300.00
Need Suicide Prevention Education and Support	$1,000.00
Shoreline Community School Acquisition	$30,000.00
Victoria Bike to Work Society	$500.00
Volunteer Victoria	$600.00
Shoreline Middle School – Beekeeping Pilot Project	$1,200.00
Strawberry Vale and District Community Club	$3,450.00
SPCA Wild Animal Rehabilitation Centre (Wild ARC)	$500.00
3rd Arbutus Scout Group	$600.00
Laren Society: Journey from Inside Out	$500.00

AND THAT Grants-in-Aid for View Royal Reading Centre, Habitat Acquisition Trust, City of Victoria’s Canada Day fireworks, and the Island Corridor Foundation be discussed at the final budget meeting scheduled for April 10, 2013. CARRIED

c) From the Committee of the Whole meeting held March 12, 2013

MOVED BY: Councillor Rast SECONDED: Councillor Screech

C-23-13 THAT staff report back on options in regard to the storage of vehicles that are not roadworthy and licensed being kept in the front yard setback area of a property;

AND THAT staff investigate other municipalities’ enforcement in relation to this matter. CARRIED

MOVED BY: Councillor Rast SECONDED: Councillor Screech

C-24-13 THAT the Mayor write to the District of Saanich’s Mayor and Council expressing interest in the opportunity to develop a new park on Watkiss Way; and to further discussions. CARRIED

MOVED BY: Councillor Rast SECONDED: Councillor Screech

C-25-13 THAT the application for an Environmental Development Permit No. 2013/07 for 283 Kerwood Street be tabled. CARRIED

8.3 OTHER REPORTS a) 3rd Arbutus Group – 2012 Grant-in-Aid Final Report

MOVED BY: Councillor Screech SECONDED: Councillor Rast

THAT the 3rd Arbutus Group – 2012 Grant-in-Aid final report be received. CARRIED

9. CORRESPONDENCE

9.1 FOR ACTION a) Letter dated March 11, 2013 from S. MacKenzie, Executive Director, Intergenerational Society of Canada, Re: Intergenerational Day Canada

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the letter dated March 11, 2013 from S. MacKenzie, Executive Director, Intergenerational Society of Canada, Re: Intergenerational Day Canada be received. CARRIED

b) Letter dated March 8, 2013 from S. Santarossa, Manager, Legislative Services, CRD, Re: Conflict of Interest – Attendance at CRD Budget Meeting March 27, 2013

MOVED BY: Councillor Rast SECONDED: Councillor Screech

THAT the letter dated March 8, 2013 from S. Santarossa, Manager, Legislative Services, CRD, Re: conflict of interest – attendance at CRD budget meeting March 27, 2013 be received;

Page 7–14

AND THAT staff write to the Capital Regional District to advise that neither the Town’s representative nor alternate will be in attendance at the CRD’s March 27, 2013 Board meeting when the CRD 2013 – 2017 Financial Plan Bylaw is to be deliberated as it is incredulous that a different alternate should vote on the complex CRD budgets for the numerous services and functions provided when that appointee would have had no involvement in the development of these budgets;

AND FURTHER THAT a copy of this letter be forwarded to the Ministry of Community, Sport and Cultural Development. CARRIED Councillors Mattson and Rogers voted in the negative

Excerpt from the Young Anderson Barristers & Solicitors March 2013 Newsletter, Re: Conflict of Interest

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT the excerpt from the Young Anderson Barristers & Solicitors March 2013 newsletter, Re: Conflict of Interest be received. CARRIED

c) Letter dated March 6, 2013 from S. & B. Grigg, Re: Early Morning Traffic on Rudyard Road

It was noted that the West Shore RCMP has already been informed of the issue regarding Rudyard Road.

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the letter dated March 6, 2013 from S. & B. Grigg, Re: early morning traffic on Rudyard Road be received;

AND THAT staff reply to inform S. & B. Grigg that the West Shore RCMP has already had the issue regarding Rudyard Road drawn to their attention for action. CARRIED

d) Email dated March 3, 2013 from S. Bourne, Juan de Fuca Lacrosse Association, West Shore Lacrosse, Re: Letter of Support in Applying for 2013 Gaming Grants

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the email dated March 3, 2013 from S. Bourne, Juan de Fuca Lacrosse Association, West Shore Lacrosse, Re: letter of support in applying for 2013 Gaming Grants be received;

AND THAT staff provide letter of support to the Juan de Fuca Lacrosse Association for the 2013 gaming grants. CARRIED

e) Letter dated February 14, 2013 from E. Woodward, President, Juan de Fuca Senior Citizens’ Association, Re: Funding Toward Bus for West Shore Seniors

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-26-13 THAT the letter dated February 14, 2013 from E. Woodward, President, Juan de Fuca Senior Citizens’ Association, Re: funding toward bus for West Shore seniors be referred to the final budget meeting scheduled for April 15, 2013. CARRIED Councillors Mattson and Rast voted in the negative

f) Letter dated February 5, 2013 from M. Weston, Chair, Greater Victoria Development Agency, Re: Opportunity to Leverage Municipal Investment for Federal/Provincial Economic Development Funding

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-27-13 THAT the letter dated February 5, 2013 from M. Weston, Chair, Greater Victoria Development Agency, Re: Opportunity to leverage municipal investment for Federal/Provincial economic development funding be referred to the final budget meeting scheduled for April 15, 2013. CARRIED Councillors Mattson and Rast voted in the negative

9.2 FOR INFORMATION a) Letter dated February 15, 2013 from Mayor Mary Sjostrom, President, Union of British Columbia Municipalities, Re: 2012 Resolutions

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the letter dated February 15, 2013 from Mayor Mary Sjostrom, President, Union of British Columbia Municipalities, Re: 2012 resolutions be received for information. CARRIED

b) Letter dated March 18, 2013 from B. Saladana, Re: Development Permit No. 2011/15 – 283 Kerwood Street

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the letter dated March 18, 2013 from B. Saladana, Re: Development Permit No. 2011/15 – 283 Kerwood Street be received for information. CARRIED

10. BYLAWS

a) Juan de Fuca Recreation Centre Fees and Charges Bylaw No. 701, 2007, Amendment Bylaw No. 856, 2013 A Bylaw to Amend Juan de Fuca Recreation Centre Fees and Charges Bylaw No. 701, 2007

Councillor Screech excused himself from the meeting 7:52 p.m. citing his membership on the West Shore Parks and Recreation Society’s Board of Directors.

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT Juan de Fuca Recreation Centre Fees and Charges Bylaw No. 701, 2007, Amendment Bylaw No. 856, 2013 be given first, second and third reading. CARRIED Councillor Rogers voted in the negative

Councillor Screech returned at 7:55 p.m.

b) Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 857, 2013 A Bylaw to Amend the Town of View Royal Land Use Bylaw with Respect to Creating a Public Safety (P-10) Zone

The list of permitted uses was discussed as was the intent to ensure long-term planning for limited Town resources. It was noted that future Councils can change land use zoning regardless of what is done at this time.

MOVED BY: Councillor Mattson SECONDED: Councillor Rast

THAT Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 857, 2013 be given first and second reading. CARRIED Councillor Rogers voted in the negative

MOVED BY: Councillor Rast SECONDED: Councillor Mattson

C-28-13 THAT a Public Hearing for Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 857, 2013 be set for April 2, 2013. CARRIED

c) Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 858, 2013 A Bylaw to Amend the Land use Bylaw with Respect to Amending the Text of the “Mill Hill Residential Comprehensive Development: CD-16” Zone to Permit Changes to Floor Space Ratio, Maximum Floor Area and Lot Coverage

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 858, 2013 be given first and second reading. CARRIED Councillor Mattson voted in the negative

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

C-29-13 THAT a Public Hearing for Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 858, 2013 be set for April 2, 2013. CARRIED

11. NEW BUSINESS

a) Statutory Right of Way from Island Corridor Foundation Over A Portion of Lot A, Section 2, Esquimalt District, Plan VIP66686, PID 024-039-209

Mayor Hill recused himself at 8:04 p.m. citing his involvement on the Island Corridor Foundation’s Board.

MOVED BY: Councillor Screech SECONDED: Councillor Rast

C-30-13 THAT the Town of View Royal enter into a Statutory Right of Way with the Island Corridor Foundation and Southern Rail which will permit the Town to install sanitary sewer lines and fibre optics cabling for the Town’s own purposes over a portion of the Island Corridor Foundation’s land having a legal description of Lot A, Section 2, Esquimalt District, Plan VIP66686, PID 024-039-209;

AND THAT the Town’s authorized signatories be permitted to sign the associated documentation. CARRIED

Mayor Hill returned at 8:08 p.m.

12. QUESTION PERIOD

a) B. Stavdal, 137 Kingham Place, asked for clarification as to the location of the property in relation to Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 858, 2013. It was noted that the subject property is in the Bamford Court area.