MINUTES: GREATER VICTORIA PUBLIC LIBRARY BOARD
Minutes of the GVPL Board meeting held January 29, 2013.
MINUTES
GREATER VICTORIA PUBLIC LIBRARY BOARD
Central Library, 735 Broughton Street Board Room, 1st Floor January 29, 2013 12:00 pm
A meeting of the Greater Victoria Public Library Board was held on the above date at the above location. The following individuals were in attendance:
Board Members:
- Trustee G. Bunyan (Board Chair)
- Trustee K. Murdoch (Board Vice-Chair)
- Trustee D. Alexander
- Trustee W. Bembridge
- Trustee J. Goudy
- Trustee I. Henderson
- Trustee A. Kirkaldy
- Trustee P. Madoff
- Trustee R. Martin
- Trustee K. Potts
- Trustee K. Roessingh
- Trustee D. Schinbein
- Trustee L. Seaton
- Trustee N. Wade
Staff:
- Ms. M. Sawa, CEO
- Ms. R. Bauert, Human Resources Manager
- Ms. P. Eaton, Manager of Public Services
- Ms. H. Hughes, CUPE representative
- Ms. L. Jordon, Deputy CEO / Director of Strategic Development
- Ms. D.J. Phillips, Manager of Finance / Treasurer
- Ms. L. Robertson (Recorder)
Regrets: Trustee Z. King, Trustee P. McNair, Trustee M. Milne, Trustee D. Screech
1. CALL TO ORDER
The Chair called the meeting to order at 12:04 pm.
2. APPROVAL OF AGENDA
MOTION Moved by Trustee Goudy, seconded by Trustee Roessingh, THAT the Agenda be approved as circulated. CARRIED
3. APPROVAL OF MINUTES – January 15, 2013
MOTION Moved by Trustee Roessingh, seconded by Trustee Bembridge, THAT the Minutes of the January 15, 2013 meeting be approved. CARRIED
4. BUSINESS ARISING FROM PREVIOUS MEETING
4.1 Committee Chair appointments
The Chair confirmed that committee members are selected with input from the Board Chair and Vice-Chair. Trustee Bunyan indicated to members that Committee Chair appointments need to consider succession planning and future leadership opportunities.
Although there is no maximum number of years a Committee Chair can stay in this position, e.g. 2 consecutive years, this may be considered in the future.
5. CEO REPORT TO THE BOARD
Ms. Sawa reported on a number of operational initiatives.
6. COMMITTEE REPORTS
6.1 Finance Committee meeting
Trustee Goudy reported that a Finance Committee meeting is scheduled for February 5th. A recommendation to approve the final 2013 budget will come forward to the Board at the February meeting.
The dates of Council budget presentation meetings will be forwarded to members; citizen representatives are encouraged to attend.
6.2 Development Committee meeting
Trustee Wade reported that the committee is working with a consultant to prepare the development case for support, and policies around gift acceptance are being reviewed.
6.3 Planning & Policy Committee meeting
A meeting of the Planning and Policy Committee is scheduled for Tuesday, February 12, 2013.
7. NEW BUSINESS
There was no new business.
8. REPORTS/PRESENTATIONS (COMMUNITY & STAFF)
Board members were encouraged to review two reports – Library Services in the Digital Age by the Pew Research Centre, and Facing the Future: A Vision Document for British Columbia’s Public Libraries.
9. BOARD CORRESPONDENCE
MOTION Moved by Trustee Seaton, seconded by Trustee Kirkaldy, THAT Board correspondence be received. CARRIED
10. IN-CAMERA AGENDA
MOTION Moved by Trustee Schinbein, seconded by Trustee Henderson, THAT the Board move in-camera to discuss a property issue. CARRIED
11. NEXT MEETING:
February 26, 2013 at 12:00 pm.
12. ADJOURNMENT
The Chair declared the meeting adjourned at 12:58 pm.
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