MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, APRIL 16, 2013

1. CALL TO ORDER

Acting Mayor Rast called the meeting to order at 7:01 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor SECONDED: Councillor

THAT the agenda be amended to remove item 8.1 (a) and to include items 7 (a)(5), 8.2(b), 9.1(a) and 11(a);

AND THAT the agenda be approved as amended. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Public Hearing for Bylaw No. 857, 2013 held April 2, 2013

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the minutes of the Public Hearing for Bylaw No. 857, 2013 held April 2, 2013 be adopted as presented. CARRIED

b) Minutes of the Public Hearing for Bylaw No. 858, 2013 held April 2, 2013

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the minutes of the Public Hearing for Bylaw No. 858, 2013 held April 2, 2013 be adopted as presented. CARRIED

c) Minutes of the Council meeting held April 2, 2013

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the minutes of the Council meeting held April 2, 2013 be adopted as presented. CARRIED

4. MAYOR'S REPORT

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

a) L. Simons, 154 Island Highway, questioned notification requirements, including distances, and asked that the pump station application for 150 Island Highway be postponed until May 21, 2013.

The Director of Development Services noted that the Town's Procedure Bylaw sets out the radius in which notifications are sent; in this case, it is 100m.

7. BUSINESS ARISING FROM PREVIOUS MINUTES

a) Reassessment of Trees at Strata 813, Falstaff Place

1. Report dated April 3, 2013 from Tom Talbot & Graham Mackenzie, Talbot Mackenzie & Associates, Re: Arborist Review of Trees at 24 and 26 Falstaff Place
2. Report dated February 11, 2013 from H. Krogstad, Michael Gye & Heidi Krogstad Urban Forestry Ltd., Re: Reassessment of Trees at 24 and 26 Falstaff Place
3. Report dated February 21, 2012 from the Parks Supervisor, Re: Strata 813, Falstaff Place – Removal of Trees
4. Report dated October 14, 2011 from M. Gye, Michael Gye & Heidi Krogstad Urban Forestry Ltd., Re: Inspection of Trees Close to Building at 1504B Glentana Road, 24 and 26 Falstaff Place
5. Letter dated April 14, 2013 from J. Leedham, Chair, Strata 813, Re: Tree Removal Request from 24 and 26 Falstaff Place Strata 813 Committee of the Whole Presentation April 9, 2013

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-34-13 THAT the removal of the five trees discussed in the Tom Talbot & Graham Mackenzie, Talbot Mackenzie & Associates report dated April 3, 2013 be approved. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT the report dated April 3, 2013 from Tom Talbot & Graham Mackenzie, Talbot Mackenzie & Associates, Re: arborist review of trees at 24 and 26 Falstaff Place be received. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT the report dated February 11, 2013 from H. Krogstad, Michael Gye & Heidi Krogstad Urban Forestry Ltd., Re: reassessment of trees at 24 and 26 Falstaff Place be received. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT the report dated February 21, 2012 from the Parks Supervisor, Re: Strata 813, Falstaff Place – Removal of Trees be received. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT the report dated October 14, 2011 from M. Gye, Michael Gye & Heidi Krogstad Urban Forestry Ltd., Re: inspection of trees close to building at 1604B Glentana Road, 24 and 26 Falstaff Place be received. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT the letter dated April 14, 2013 from J. Leedham, Strata 813, Re: Tree Removal Request from 24 and 26 Falstaff Place Strata 813 Committee of the Whole Presentation be received. CARRIED

8. REPORTS

8.1 STAFF REPORTS

a) 150 Island Highway – Environmental Development Permit No. 2013/01 Removed from agenda

b) Volumetric Easement for GVPL's Loading Bay Access Ramp at 735 Broughton Street over 716 Courtney Street

1. Report dated April 11, 2013 from the Director of Corporate Administration

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-35-13 THAT the Town of View Royal accept, at no charge, the volumetric easement over 716 Courtney Street (PID 009-356-878) to remedy the existing encroachment of the loading bay access ramp for 735 Broughton Street (PID 024-029-505), a property co-owned by the Town;

AND THAT the Mayor and Corporate Officer be authorized to sign the associated documentation. CARRIED

c) 1701 Island Highway – Introduction of Form & Character Development Permit No. 2013/09

1. Report dated April 11, 2013 from the Planner

The Planner introduced the form and character development amendment permit for 1701 Island Highway.

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the report dated April 11, 2013 from the Planner titled "Introducing Form & Character Development Permit (DP 2013/09 to Amend DP 2012/06) be received for information. CARRIED

d) 2012 Climate Action Revenue Incentive Program Report

1. Report dated April 11, 2013 from the Planner

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the report dated March 15, 2013 from the Senior Planner titled "2012 Climate Action Revenue Incentive Program Report" be received for information. CARRIED

e) West Shore Parks and Recreation – Governance

1. Verbal report from the Chief Administrative Officer

The Chief Administrative Officer gave an update to Council in regard to the West Shore Parks and Recreation governance review, specifically:

• composition of the Board of Directors;
• appointment of executive positions on the Board;
• roles and responsibilities of the Chair and the Board;
• high level reporting and planning requirements from the Board to owners;
• review of select items from the manual that is currently under development by the West Shore Parks and Recreation; and
• target prior to next annual general meeting challenges – meeting of CAO's.

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the verbal report from the Chief Administrative Officer regarding West Shore Parks and Recreation – Governance be received. CARRIED

8.2 COMMITTEE REPORTS

a) From the Committee of the Whole meeting held April 9, 2013

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT the Town write to all CRD municipalities to invite jurisdictions to consider participation in all regional integrated units;

AND THAT full participation discussions be accomplished through the Deputy Chiefs' Committee that is currently reviewing the structure of the regional integrated units. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

C-36-13 THAT action item C-01-10, re: Development Permit 2009/10 be rescinded. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

C-37-13 THAT the following policy be amended:

• Policy No. L-400.2 – Legal Services

AND THAT the following policies be removed from the Policy Manual:

• Policy No. G-500.2 – Storm Drain Marking Program
• Policy No. G-500.3 – CRD Functions, Electoral Area Planning Services, etc.
• Policy No. G-500.10 – Replacement of Street Signs
• Policy No. G-500.15 – Middens and Artifacts, if found
• Policy No. G-500.20 – Governor's Point Sewage Lift Station, Maintenance of
• Policy No. G-500.24 – Procurement (Purchasing) Policy
• Policy No. G-500.27 – Highways Maintenance Standards and Specifications
• Policy No. G-500.32 – Citizenship Award for View Royal Elementary School Students
• Policy No. G-500.33 – Delivery of Public Works and Services
• Policy No. P-900.11 – Widening Helmcken Road Allowance between Highways No. 1 and 1A
• Policy No. P-900.28 – Zoning and Planning Services Committee, Operational Guidelines. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT the discussion regarding the removal of trees at Strata 813, Falstaff Place be tabled to the April 16, 2013 Council meeting. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

C-38-13 THAT the Town proceed with plans for a playground in Portage Park for children aged three to nine years of age. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

C-39-13 THAT a request for expressions of interest from community groups to manage the orchard at Welland Legacy Park be put forward. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT the "329-331 Stewart Avenue Dock/Ramp Proposal" be received;

AND THAT staff advise the complainant to refer their concerns to the approval authority (Department of National Defence);

AND FURTHER THAT staff advise the owner that the complainant has been redirected to the approval authority (Department of National Defence). CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

C-40-13 THAT the Traffic Calming Guidelines on which to base a policy be referred back to staff and the Transportation Advisory Committee. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

C-41-13 THAT staff be directed to prepare a proposal for revisions to the tree permitting process regarding arborists' reports. CARRIED

b) From the Special Committee of the Whole Budget meeting held April 15, 2013

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-42-13 THAT a 2013 grant-in-aid be given to the Habitat Acquisition Trust in the amount of $990. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-43-13 THAT a 2013 grant-in-aid be given to the View Royal Reading Centre in the amount of $28,000. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT a 2013 grant-in-aid in the amount of $5,500 not be given to the Island Corridor Foundation. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-44-13 THAT a 2013 grant-in-aid be given to the City of Victoria in the amount of $1,000. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-45-13 THAT the funding amount of $30,000 in 2013 for an Economic Development Strategy be deferred to 2014;

AND THAT the funding amount of $20,000 in 2014 for an Economic Development Strategy be deferred to 2015. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-46-13 THAT staff prepare a report in regard to one time surplus funded budget items. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-47-13 THAT staff be directed to come up with non-property taxation funds for overage of the Craigflower Bridge Replacement project, including redirection of: a) the annual transfers to fire equipment; machinery and equipment; parks and equipment; and parkland acquisition reserve funds in the combined amount of $121,750; and b) the $30,000 funded one time surplus 2013 Economic Development Strategy. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-48-13 THAT based on discussions from the Special Committee of the Whole Budget meeting of April 15, 2013, that staff prepare the final budget reflecting a tax increase of 3.9% to 4.2%, including the 1.5% reserve fund for the public safety building. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-49-13 THAT $15,000 from the accumulated surplus fund be allocated for the continued restoration work within Portage Park. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-50-13 THAT $100,000 be allocated in 2014 from the Parks Equipment Reserve fund and the Parks DCC fund for playground equipment in Portage Park. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT staff write to the JDF 55 Plus Seniors Centre noting that their request for funding for a bus for West Shore seniors had been received late and inviting them to apply for a grant-in-aid in 2014. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT staff write to the Greater Victoria Development Agency indicating that no grant-in-aid will be provided and inviting them to apply for a grant-in-aid in 2014. CARRIED

8.3 OTHER REPORTS

9. CORRESPONDENCE

9.1 FOR ACTION

a) Letter dated March 25, 2013 from W. Reid, Re: Traffic on Upper Chilco Road

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT the concerns as expressed in the March 25, 2013 letter from W. Reid in regard to the traffic on upper Chilco Road be referred to staff for comment. CARRIED

9.2 FOR INFORMATION

a) Letter received April 10, 2013 from A. Evans, Re: Portage Park

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the letter received April 10, 2013 from A. Evans, Re: Portage Park be received for information. CARRIED

b) Letter dated April 5, 2013 from N. Finlow, Planning Supervisor, District of Saanich, Re: Liquor Licence Amendment Application for Highland Pacific Golf Course

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the letter dated April 5, 2013 from N. Finlow, Planning Supervisor, District of Saanich, Re: liquor licence amendment application for Highland Pacific Golf Course be received for information. CARRIED

b) Letter dated April 3, 2013 from J. Klassen, Manager, Local Area Planning, JdF Electoral Area, CRD, Re: Referral Form – Proposed Amendment to the Langford Electoral Area Zoning Bylaw, 1981, Bylaw No. 980 for the Malahat Area

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the letter dated April 3, 2013 from J. Klassen, Manager, Local Area Planning, JdF Electoral Area, CRD, Re: referral form – proposed amendment to the Langford Elector Area Zoning Bylaw, 1981, Bylaw No. 980 for the Malahat area be received for information. CARRIED

10. BYLAWS

a) Bylaw 860 – 191 and 199 Island Highway to C-9 (Brew Pub)

1. Report dated April 10, 2013 from the Planner

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT 191 and 199 Island Highway be amalgamated into one fee-simple lot in advance of adoption of Bylaw No. 860, 2013. CARRIED

2. Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 860, 2013 A Bylaw to Amend Town of View Royal Land Use Bylaw with Respect to Creating the C-9 (Brew Pub) Zone and with Respect to the Rezoning of 191 and 199 Island Highway

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 860, 2013 be given first and second reading. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT a Public Hearing be scheduled for Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 860, 2013 on May 7, 2013. CARRIED

b) Development Cost Charge Reserve Fund Expenditure Bylaw No. 859, 2013 A Bylaw to Authorize the Expenditure of Monies in the DCC Reserve Fund (Sewer Facilities)

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT Development Cost Charge Reserve Fund Expenditure Bylaw No. 859, 2013 be adopted. CARRIED

11. NEW BUSINESS

a) Setting of Special Council Meeting

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT a Special Council Meeting be held on April 30, 2013 at 7:00 p.m. CARRIED

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

a) Speed Limit Reduction in Residential Areas

Councillor Rogers noted that he will be discussing speed limit reductions from 50 km/h to 30 km/h on residential streets at an upcoming Council meeting. He will be requesting at that time that staff and the Transportation Advisory Committee review streets in the municipality where the reduction could be achieved.

14. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(g) and Section 90 (2)(b) of the Community Charter. CARRIED

15. RISING REPORT

16. TERMINATION

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT this meeting terminate. Time: 7:34 p.m. CARRIED