Grant Application Form - Friends of Craigflower Manor Society

Grant Application Form

Basic Information

For what type of grant are you applying?

Category: [X] Program (annual operations)

Project / Event / Program Name & Description: Craigflower Community Garden registered name: Friends of Craigflower Manor Society

Grant amount applied for? $2000.00 % of project/event/program budget: 59 % Date the project, activity, event or program will occur: ongoing Has your organization ever received grant funding from the Town? No Has your organization received a permissive tax exemption from the Town? No Does your organization issue grants to other organizations? No

Attachments Required

• Resolution of Board of Directors to request a Grant in Aid from the Town of View Royal.
• Prior years financial statements of the organization. (Handwritten note: we have not managed a budget for quite some time while TLC managed the garden)
• Documentation Town funding will not be used to fund grants to other organizations (if applicable)

About Your Organization

Legal Name of Organization: Friends of Craigflower Manor Society Mailing Address: #30 897 Admirals Rd V9A 2P1 Operating at: Craigflower Manor Contact: Marla Brownhill Title: Treasurer Registered: 2002 Year Founded: 2002 Fiscal year end: 31 March

Your Organization's Personnel

1) Organization Executive and Staff:

• President: Richard Bickel
• Secretary/Treasurer: Marla Brownhill
• Board Members:
  • Donna Matthews
  • Beth Burdett
  • Lynetta Cardiff

2) List the staff or volunteer positions involved in carrying out the project:

Your Organization's Objectives and Services

1) Describe your organization's mission statement and how your services meet them: Our goal is to provide a community garden and practice organic, water-wise gardening in a co-operative setting, to promote sustainable stewardship of the land and to enhance the Craigflower Manor site in keeping with its heritage designation.

Your Proposed Program Budget

1) Please list all expenses and sources of project revenue, including "in-kind" contributions from your (or any other) organization.

A. Income

B. Expenses

Details of Your Organization's Grant Request

1) Nature and goals of the project, program or event: we want to maintain our community garden. Under the new management arrangement the gardeners are responsible for grass cutting in the garden area. So we have purchased a lawn mower and weed trimmer using funds from the current years revenue received. As well a number of the beds are in need of repair as we are in our 16th season so we need to purchase lumber and building supplies. Other goals we have are to attract more gardeners to the site as we do have spaces available.

2) Summary of direct and indirect benefits to the Town of View Royal:

• we are the presence on the manor site providing more security and attracting visitors.
• we provide opportunity for residents to grow food and increase the region's food security.
• we would like to offer our assistance and support in further development of community gardens in View Royal.

Conditions of Funding

1. The applicant must acknowledge the support of the Town in all printed and publicity material related to the project, event, or program;
2. Funds must be used for the purpose for which they were requested. Any funds not used for the requested purpose must be returned to the Town.
3. Funds will be released as follows: a. Grants in aid provided for annual programs will be released at 100% at time of approval by Council; b. Grants in aid provided for special projects or events will be released at 50% at time of approval by Council and 50% after receipt of the final report; c. Conditional grants in aid will be paid 100% upon satisfactory proof that the conditions, as set by Council, have been met.
4. Organizations receiving grants from the Town shall provide an accounting of the project or program for which the grant was approved as follows: a. Where the grant in aid was for a specific project or event the applicant must submit a final report within 45 days after the project or event is complete. b. Where the grant in aid was in support of an annual program, the applicant must submit a final report within 60 days of the end of the organization's fiscal year.
5. An final report must include the following information: i. Evaluation of the project, event, or program; ii. Financial statement of actual revenue and expenses for the project, event or program; iii. Attendance figures, if applicable; iv. Number of participants in the project, event, or program; and v. Evaluation of the direct and indirect benefits to the Town.
6. In the event that the project or program is not completed, the grant recipient organization must notify the Town as soon as practical and refund any grant funds that have been provided for that project.

Your Directors' Declaration

We, the undersigned, do hereby certify that this application and all appended forms and/or documents contain a full and accurate account of all matters stated:

Name: Richard Bickel Title: president Date: April 21, 2013

Name: Marla Brownhill Title: Treasurer Date: April 21, 2013

Board Resolution

Handwritten note: Motion below approved by executive majority

YES - Beth Burdett

I would like to second the motion to apply to the Town of View Royal for the Grant-in-Aid/ Marla Brownhill

I vote YES to apply to the Town of View Royal for the Grant-In Aid/Marla Brownhill

Hi everyone: Need your help. Marla and I are working on a grant-in-aid application for the Town of View Royal. The application requires a resolution from our board to request a grant in aid from the Town of View Royal.

I would like to move that the executive of Craigflower Community Garden make a request to the Town of View Royal for a grant in aid.

Would someone please second this via e-mail and then via e-mail would everyone please vote yes or no and send it to me asap. We would like to get the application in by the end of the work day tomorrow.

Thanks. Richard