MINUTES GREATER VICTORIA PUBLIC LIBRARY BOARD - March 26, 2013
Records of the library board meeting regarding the Emily Carr branch relocation and financial statements.
MINUTES
GREATER VICTORIA PUBLIC LIBRARY BOARD
Central Library, 735 Broughton Street Board Room, 1st Floor March 26, 2013 12:00 pm
A meeting of the Greater Victoria Public Library Board was held on the above date at the above location. The following individuals were in attendance:
Board Members:
- Trustee G. Bunyan (Board Chair)
- Trustee K. Murdoch (Board Vice-Chair)
- Trustee W. Bembridge
- Trustee R. Burris
- Trustee J. Goudy
- Trustee I. Henderson
- Trustee Z. King
- Trustee A. Kirkaldy
- Trustee P. Madoff
- Trustee P. McNair
- Trustee M. Milne
- Trustee K. Potts
- Trustee D. Schinbein
- Trustee D. Screech
- Trustee N. Wade
Staff:
- Ms. M. Sawa, CEO
- Ms. R. Bauert, Human Resources Manager
- Ms. P. Eaton, Manager of Public Services
- Ms. H. Hughes, CUPE representative
- Ms. L. Jordon, Deputy CEO / Director of Strategic Development
- Ms. D.J. Phillips, Manager of Finance / Treasurer
- Ms. L. Robertson (Recorder)
Regrets:
- Trustee D. Alexander
- Trustee R. Martin
- Trustee K. Roessingh
- Trustee L. Seaton
Guests:
- Dr. Kerry Crofton, Doctors for Safer Schools
- Ms. Olivia Anderson, Branch Head
- Mr. Holman Louis, Facilities Supervisor
- Mr. Matthew Bingham, Librarian Supervisor
1. CALL TO ORDER
The Chair called the meeting to order at 12:04 pm.
2. CHAIR’S REMARKS
The Chair expressed his appreciation to staff for responding so quickly to the burst pipe at the Central Branch.
The Chair acknowledged the participation of both Board Trustees and senior staff at the recent Emily Carr Open House.
Trustee Bunyan complimented the CEO and staff on a recent CHEK news feature on Teen Zones at the library.
3. PUBLIC PRESENTATION
Dr. Kerry Crofton, Doctors for Safer Schools, made a presentation regarding wifi and the health of young children, suggesting alternatives to wifi connectivity. The Chair thanked Dr. Crofton for her presentation, and indicated that the Board would consider the material.
4. APPROVAL OF AGENDA
MOTION Moved by Trustee McNair, seconded by Trustee Kirkaldy, THAT the Agenda be approved as circulated. CARRIED
5. APPROVAL OF MINUTES – February 26, 2013
MOTION Moved by Trustee Screech, seconded by Trustee Wade, THAT the Minutes of the February 26, 2013 meeting be approved. CARRIED
6. BUSINESS ARISING FROM PREVIOUS MEETING
6.1 Emily Carr Relocation Opportunity
The Chair remarked that there was considerable media attention and public feedback around the Emily Carr relocation opportunity. Highlights of the Emily Carr Branch Relocation Assessment Report were reviewed and a lengthy discussion ensued.
The Planning & Policy Committee will review public feedback and additional information at its April 16th meeting.
MOTION Moved by Trustee Milne, seconded by Trustee Wade, THAT the Board supports the District of Saanich beginning lease negotiations with Uptown for the relocation of the Emily Carr branch to appropriate space, and that a decision on the relocation will be determined once negotiations successfully address library requirements to be considered on April 16th and April 23rd. CARRIED
7. CEO REPORT TO THE BOARD
Ms. Sawa reported on a number of operational initiatives.
8. COMMITTEE REPORTS
8.1 Development Committee Minutes – November 14, 2012
MOTION Moved by Trustee Screech, seconded by Trustee Wade, THAT the Development Committee Minutes of the November 14, 2012 meeting be received. CARRIED
8.2 Development Committee Meeting Update – March 19, 2013
Trustee Wade discussed the importance of 100% board participation in donating to the library. The Committee is currently working with a consultant to develop the case for support.
9. FINANCIAL STATEMENT
MOTION Moved by Trustee Goudy, seconded by Trustee Screech, THAT the Statement of Financial activity for the two month period ending February 28, 2013 be approved. CARRIED
10. NEW BUSINESS
There was no new business.
11. REPORTS/PRESENTATIONS (COMMUNITY & STAFF)
11.1 Staff Commendations
The Chair expressed appreciation to Holman Louis and Matt Bingham for their action in saving books from water damage following a burst water pipe at the Central Branch. The efforts of all staff on the flood day were also recognized.
12. BOARD CORRESPONDENCE
MOTION Moved by Trustee Madoff, seconded by Trustee Screech, THAT Board correspondence be received. CARRIED
13. IN-CAMERA BUSINESS
There was no in-camera business.
14. NEXT MEETING:
April 23, 2013 at 12:00 pm.
15. ADJOURNMENT
The Chair declared the meeting adjourned at 1:12 pm.
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