MINUTES GREATER VICTORIA PUBLIC LIBRARY BOARD - February 26, 2013
Minutes from the February library board meeting approving the 2013 budget.
MINUTES
GREATER VICTORIA PUBLIC LIBRARY BOARD
Central Library, 735 Broughton Street Board Room, 1st Floor February 26, 2013 12:00 pm
A meeting of the Greater Victoria Public Library Board was held on the above date at the above location. The following individuals were in attendance:
Board Members:
- Trustee G. Bunyan (Board Chair)
- Trustee K. Murdoch (Board Vice-Chair)
- Trustee D. Alexander
- Trustee R. Burris
- Trustee J. Goudy
- Trustee I. Henderson
- Trustee Z. King
- Trustee P. Madoff (12:18 am)
- Trustee R. Martin
- Trustee P. McNair
- Trustee K. Roessinghing
- Trustee D. Screech
- Trustee L. Seaton
- Trustee N. Wade
Staff:
- Ms. M. Sawa, CEO
- Ms. R. Bauert, Human Resources Manager
- Ms. P. Eaton, Manager of Public Services
- Mr. H. Louis, CUPE representative
- Ms. L. Jordon, Deputy CEO / Director of Strategic Development
- Ms. D.J. Phillips, Manager of Finance / Treasurer
- Ms. L. Robertson (Recorder)
Regrets:
- Trustee W. Bembridge, Trustee A. Kirkaldy, Trustee M. Milne, Trustee K. Potts, Trustee D. Schinbein
Guests:
- Ms. Olivia Anderson, Branch Head
1. CALL TO ORDER
The Chair called the meeting to order at 12:04 pm.
2. CHAIR'S REMARKS
The Chair welcomed new Trustee Roberta Burris to the meeting. Trustee Burris has been appointed to the Board by the City of Victoria as a citizen representative.
3. APPROVAL OF AGENDA
MOTION Moved by Trustee Henderson, seconded by Trustee Goudy, THAT the Agenda be approved as circulated. CARRIED
4. APPROVAL OF MINUTES – January 15, 2013
MOTION Moved by Trustee Roessingh, seconded by Trustee King, THAT the Minutes of the January 29, 2013 meeting be approved. CARRIED
5. BUSINESS ARISING FROM PREVIOUS MEETING
There was no business arising.
6. CEO REPORT TO THE BOARD
Ms. Sawa reported on a number of operational initiatives. In addition, it was noted that Ms. Bauert will retire at the end of August, 2013.
7. COMMITTEE REPORTS
7.1 Finance Committee meeting
Trustee Goudy reported that a quorum was not attained at the Feb 5th Finance Committee Meeting, so an electronic vote was held to recommend that the Board approve the 2013 final budget documents.
Ms. Phillips clarified a number of issues with respect to the MAM fund and infrastructure replacements at the Central branch.
MOTION Moved by Trustee Goudy, seconded by Trustee Screech, THAT the 2013 Budget for Councils be approved. CARRIED
MOTION Moved by Trustee Goudy, seconded by Trustee Roessingh, THAT the 2013 – 2017 Five Year Plan be approved. CARRIED
MOTION Moved by Trustee Goudy, seconded by Trustee Roessingh, THAT the 2013 Municipal Contributions be approved. CARRIED
7.2 Planning Committee update
Trustee Roessingh reported that the Planning Committee discussed Board evaluation and development, and a preliminary assessment evaluation document is being prepared for distribution to all Board members.
7.3 Development Committee update
A meeting of the Development Committee is scheduled for Tuesday, March 19th, and a Vice-Chair will be elected at that time.
8. FINANCIAL STATEMENT
The unaudited Statement of Financial Activity for the year ending December 31, 2012 was provided to members for information.
9. REPORTS/PRESENTATIONS (COMMUNITY & STAFF)
Ms. Olivia Anderson provided information on the partnership between GVPL and the District of Saanich Archives.
10. BOARD CORRESPONDENCE
MOTION Moved by Trustee Screech, seconded by Trustee Roessingh, THAT Board correspondence be received. CARRIED
11. IN-CAMERA BUSINESS
MOTION Moved by Trustee Roessingh, seconded by Trustee Wade, THAT the Board move In-camera to discuss a property issue. CARRIED
12. RISE AND REPORT
MOTION Moved by Trustee Roessingh, seconded by Trustee Madoff, THAT staff be directed to conduct a detailed evaluation of the opportunity to relocate the Emily Carr branch to Uptown. CARRIED
13. NEXT MEETING:
March 26, 2013 at 12:00 pm.
14. ADJOURNMENT
The Chair declared the meeting adjourned at 1:14 pm.
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