TOWN OF VIEW ROYAL COUNCIL MEETING AGENDA - TUESDAY, FEBRUARY 5, 2013

AGENDA

1. CALL TO ORDER (Mayor Hill)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES, RECEIPT & ADOPTION OF a) Minutes of the Council meeting held January 15, 2013 (motion to adopt)

4. MAYOR’S REPORT

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

   8.1 STAFF REPORTS

   a) Development Permit Application No. 2011/12 – 231, 235, 237A, 237B and 241 Island Highway

   1. Report dated January 9, 2013 from the Senior Planner

   Staff Recommendation:

   THAT Development Permit 2011/12 be approved;

   AND THAT Development Permit 2011/12 include the following:

   • variance to the required side yard for the existing house at 241 Island Highway from 4.5m to 2.0m;
   • variance to the required side yard for Block B from 4.5m to 2.0m;
   • variance to the required rear yard for an electrical kiosk from 4.5m to 2.0m;
   • variance to the building height for Block A from 10.0m to 12.6m;
   • variance to the building height for Block B from 10.0m to 14.1m;
   • variance to the building height for Block C from 10.0m to 12.8m;
   • variance to the building height for Block D from 10.0m to 11.9m;
   • variance to the building height for Block E from 10.0m to 13.0m;
   • variance to the building height for Block F from 10.0m to 12.0m;
   • variance to the building height for Block G from 10.0m to 12.1m;
   • variance to the required number of recreation vehicle parking stalls from six to zero; and
   • variance to the required number of buildings per parcel from one to eight.

   AND FURTHER THAT Development Permit 2011/12 include the following for the purposes of a phased strata plan:

   • Variance to the required side yard for Block B from 4.5m to 0.6m; and
   • Variance to the required side yard for Block D from 4.5m to 1.6m.
   2. Comments from the Applicant
   3. Comments from the Public
   4. Correspondence

   b) Development Permit Application No. 2012/10– 1649 Lloyd Place

   1. Report dated January 10, 2013 from the Senior Planner

   Staff Recommendation:

   THT Development Permit No. 2012/10 be approved;

   AND THAT Development Permit 2012/10 include the following:

   • variance to the maximum building height for Block A from 7.5m to 9.0m;
   • variance to the maximum building height for Block B from 7.5m to 10.1m;
   • variance to the maximum building height for Block C from 7.5m to 8.6m;
   • variance to the required number of recreational vehicle parking spaces from three to zero;
   • variance to the required number of buildings per parcel from one to four;
   • condition to require a covenant to preserve additional land in a natural state prior to building permit issuance; and
   • the recommendations and Tree Protection Plan in the Arborists Report.
   2. Comments from the Applicant
   3. Comments from the Public
   4. Correspondence a) Email dated January 15, 2013 from B. Fetherstonhaugh, Re: Development Permit Application No. 2012/10 – 1649 Lloyd Place

   c) Development Permit Application No. 3060-20-02/05 (637644 BC Ltd. – 207 Hart Road)

   1. Report dated January 31, 2013 from the Senior Planner

   Staff Recommendation:

   THAT the report dated January 31, 2013 from the Senior Planner titled “Development Permit Application No. 3060-20-02/05 (637644 BC Ltd. – 207 Hart Road)” be received.

   d) UBCM Craigflower Bridge Replacement Project Agreement

   1. Report dated January 29, 2013 from the Chief Administrative Officer

   Staff Recommendation:

   THAT the Town of View Royal authorize execution of the Regionally significant project, Tier 1 and 2 strategic priorities fund and/or innovations fund funding agreement under the agreement on the transfer of Federal Gas Tax revenues for the Craigflower Bridge Replacement Project as attached to the January 29, 2013 report from the Chief Administrative Officer.

   8.2 COMMITTEE REPORTS

   a) From the Committee of the Whole meeting held December 11, 2012

   Recommendations:

   • Policy Manual Review

     1. THAT the Committee recommends to Council that the following policies be removed from the Policy Manual:
        • Policy No. 300.1 Agenda
        • Policy No. 300.2 Ethical Standard of Conduct of Elected View Royal Officials
        • Policy No. 300.3 Meetings, Closed Sessions
        • Policy No. 300.9 Access to Information
        • Policy No. 300.10 Agendas, Copies of Other Commissions and Committees
        • Policy No. 300.11 Intermunicipal Committee
        • Policy No. 300.12 Individuals or Delegations to Council
        • Policy No. 300.13 Late Items to council
        • Policy No. 300.14 Standing Committee and Commissions, Public and Press Invited
        • Policy No. 300.15 Minutes Available in Library, Copies of
        • Policy No. 300.16 Council Agenda, CRD Report on (COW-81-12)

   • Portage Park Pedestrian Crossing – E&N Rail Trail

     1. THAT the Committee recommend to Council that Capital Regional District Parks be requested to provide clarification regarding plans for pedestrian crossings of the E&N Rail Trail in Portage Park. (COW-82-12)

   8.3 OTHER REPORTS

   a) Minutes of the West Shore Parks and Recreation Society Board of Directors Meeting held December 13, 2012 b) Minutes of the Greater Victoria Library Board Meeting held December 11, 2012 c) Minutes of the Capital Regional District Board Meeting held January 9, 2013 d) Minutes of the Capital Regional District Board Committee of the Whole Meeting held January 9, 2013 e) Minutes of the Capital Regional Hospital District Board Meeting held December 12, 2012

9. CORRESPONDENCE

9.1 FOR ACTION

a) Letter dated January 31, 2013 from J. Jakobsen, Re: Allocation of Capital Funds for Children’s Playground in Portage Park b) Email dated January 29, 2013 from L. & T. Wickett, Re: Installation of BC Hydro Smart Meters c) Letter dated January 11, 2013 from H. Davies, Superintendent, Coastal BC Field Unit, Parks Canada, Re: Fee Proposal for Fort Rodd Hill and Fisgard Lighthouse National Historic Sites d) Email dated December 30, 2012 from G. & A. Robson, Re: Speed Humps on Stormont Road

9.2 FOR INFORMATION

a) Letter dated January 29, 2013 from D. Critchley, Re: Procedure Bylaw No. 677, 2007, Amendment Bylaw No. 823, 2012

1. Letter dated January 31, 2013 from the Director of Corporate Administration to D. Critchley, Re: Procedure Bylaw No. 677, 2007, Amendment Bylaw No. 823, 2012 b) Letter dated January 23, 2013 from L. Carswell, Re: Lions Cove – 290 Island Highway c) Letter dated January 10, 2013 from T. Lake, Minister of Environment, Re: Letter of December 4, 2012 from the Town of View Royal d) Letter dated January 4, 2013 from Hon. M. S.B. Jaffer, Q.C., Senator for British Columbia, Re: Senate Human Rights Committee Study on Cyberbullying e) Letter dated January 2013 from M. Tracey, Executive Director, Wood WORKS! BC, Re: Municipalities Intention to Choose Structural and Architectural Wood Products for Future Building Projects

10. BYLAWS

a) Noise Control Bylaw, 2003, No. 523, Amendment Bylaw No. 852, 2013

1. Report dated January 31, 2013 from the Chief Administrative Officer
2. Noise Control Bylaw, 2003, No. 523, Amendment Bylaw No. 852, 2013 A Bylaw to Amend the Noise Control Bylaw, 2003, No. 523 (adoption)

b) Procedure Bylaw No. 677, 2007, Amendment Bylaw No. 823, 2012 A Bylaw to Amend Procedure Bylaw No. 677, 2007 (adoption)

c) Sanitary Sewer Rates and Regulations Bylaw No. 397, 2000, Amendment Bylaw No. 854, 2013 A Bylaw to Amend Sanitary Sewer Rates and Regulations Bylaw No. 397, 2000 (first, second and third reading)

11. NEW BUSINESS

a) Demonstration Native Plant Garden in Portage Park

1. Estimated Costs for Proposed Demonstration Native Plant Garden in Portage Park.

2. QUESTION PERIOD

3. MOTIONS & NOTICES OF MOTION

4. RISING REPORT

5. CLOSED MEETING RESOLUTION

THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(g) and Section 90 (2)(b) of the Community Charter.

16. TERMINATION

Next Regular Council Meeting: Tuesday, February 19, 2013 at 7:00 p.m.