TOWN OF VIEW ROYAL 
 
PROCEDURE BYLAW NO. 677, 2007 
As Amended by Amendment Bylaws No. 718, 823, 1042, 1074, 1109 and 1155 
 
CONSOLIDATED FOR CONVENIENCE ONLY 
 
 
A BYLAW TO ESTABLISH THE RULES OF PROCEEDINGS FOR THE COUNCIL OF THE TOWN OF 
VIEW ROYAL PURSUANT TO THE COMMUNITY CHARTER 
 
 
 
The Council of the Town of View Royal, in open meeting assembled, enacts as follows: 
 
 
PART 1 – INTRODUCTION  
 
1.0 
Repeal 
 
Town of View Royal Procedure Bylaw No. 642, 2006 is hereby repealed. 
 
2.0 
Citation 
 
This Bylaw may be cited for all purposes as “Procedure Bylaw No. 677, 2007”. 
 
3.0 
 Interpretation 
 
In this Bylaw, unless the context otherwise requires: 
 
“Consent Agenda” 
means the portion of the Regular Council Meeting agenda which 
allows non-controversial routine items which do not require 
discussion or debate to be grouped together and dealt with by 
means of a single resolution.  
(Amendment Bylaw No. 1155, 2025) 
 
“Council” 
 
 
shall mean the Council of the Town of View Royal; 
 
“Electronic meeting” 
means a meeting where all members of Council may participate 
electronically (e.g., videoconference, audioconference, or 
telephone). 
(Amendment Bylaw No. 1074, 2021) 
 
“Electronic participation” 
means a hybrid meeting where some members of Council attend 
in person and other members attend by electronic means. 
(Amendment Bylaw No. 1074, 2021) 
 
“Emergency”  
 
means a present or imminent event that: 
 
 
 
 
(i) Is caused by accident, fire, explosion or technical failure or 
by the forces of nature, and  
 
(ii) Requires prompt coordination of action or special regulation 
of persons or property, to protect the health, safety or 
welfare of people or to limit damage to property.  
(Amendment Bylaw No. 1042, 2020) 
 
“Mayor” 
 
 
shall mean the Mayor of the Town of View Royal; 
 

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“Presiding Member” 
shall mean the Mayor or the Acting Mayor or the Chairperson of 
the Town of View Royal;  
 
“Public Notice Posting Place” shall mean the public notice board located at the Town Hall; 
 
“Special Meeting” 
shall mean a Council meeting other than a statutory, regular, 
standing or adjourned meeting; 
 
“Town” 
 
 
shall mean the Town of View Royal; 
 
“Town Hall” 
shall mean the View Royal Town Hall located at 45 View Royal 
Avenue, Victoria BC. 
 
4.0 
Application of Rules of Procedure 
 
a) 
The provisions of this Bylaw govern the proceedings of Council, Committee of  
the Whole and all standing and select committees of Council, as applicable. 
 
b) 
In all cases not provided for in this Bylaw or the Community Charter or the Local  
Government Act, the proceedings of the Council shall be governed by Robert’s Rules of 
order. 
 
 
PART 2 – COUNCIL MEETINGS 
 
5.0 
Inaugural Meeting 
 
a) 
Following a general local election, the first Council meeting shall be held on the first 
Tuesday in December in the year of the election. 
 
b) 
If a quorum of council members elected at the general local election has not taken office 
by the date of the meeting referred to in Section 5.0 a), the first Council meeting must be 
called by the Corporate Officer and held as soon as reasonably possible after a quorum 
has taken office. 
 
6.0 
Location and Time of Meetings 
 
a) 
Regular meetings of Council must take place within the Town Hall except as provided for 
in Section 11.0. 
 
b) 
Council meetings shall commence at 6:00 p.m. or immediately upon termination of a 
scheduled public hearing on the first and third Tuesday of each month, unless: 
 
(i) 
such Tuesday falls on a holiday, in which case the Council shall meet after the 
holiday at 6:00 p.m. on the first day that is not a holiday; or  
(Amendment Bylaw No. 1155, 2025) 
 
 
(ii) 
such Tuesday is in the month scheduled for a local government Mayoral and/or 
Councillor election in the Town; or 
 
(iii) 
the meeting is cancelled by the Mayor, or by a resolution of the Council; 
 
and at other times in accordance with the notice of a meeting as may be set out 
in: 
 
(iv) 
a resolution passed at the meeting of the Council that a meeting will be held at 
date, time and place specified in the resolution; or 
 

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(v) 
a notice made pursuant to Section 127 of the Community Charter that a meeting 
is to be held at the date, time and place specified in the notice. 
(Amendment Bylaw No. 823, 2012) 
 
7.0 
Notice of Regular Meetings 
 
a) 
At least seventy-two (72) hours before a regular meeting of Council, the Corporate Officer 
must give public notice of the date, time and place of the meeting by way of a notice on 
the public notice board at the Town Hall. 
 
b) 
At least seventy-two (72) hours before a regular meeting of Council, the Corporate Officer 
must give further public notice of the meeting by: 
 
(i) 
posting a copy of the agenda on the public notice board at the Town Hall; and by 
 
(ii) 
leaving a copy of the agenda at the reception counter at the Town Hall for the 
purpose of making it available to members of the public. 
 
c) 
At least seventy-two (72) hours before a regular meeting of Council, the Corporate Officer 
must ensure that a printed copy of the agenda material is available in the inbox of each 
member of Council at the Town Hall. 
 
8.0 
Special Meeting  
 
For purposes of this bylaw a special meeting is a Council meeting other than a statutory, regular, 
standing or adjourned meeting. 
 
The Mayor or, in the absence of the Mayor, the Acting Mayor may at any time summon a special 
meeting of the Council, and the Mayor shall summon a special meeting upon the written request 
of two or more members of the Council. 
 
9.0 
Special Meeting Request 
 
Two or more Council members may, in writing, request the Mayor to call a special Council 
meeting. 
 
a) 
If within twenty-four (24) hours after receiving a written request, no arrangements are 
made for a special Council meeting to be held within the next seven (7) days, or the 
Mayor and Acting Mayor are absent or otherwise unable to act, then two or more Council 
members may call a special Council meeting. 
 
b) 
If a special Council meeting is called under subsection (a), the Council members calling 
the meeting must sign the notice under Section 10.0 in place of the Mayor. 
10.0 
Notice of Special Meetings 
 
a) 
Except where notice of a special meeting is waived by unanimous vote of all Council 
members under section 127 (4) of the Community Charter, at least twenty-four (24) hours 
before a special meeting of Council, the Corporate Officer must give a notice that: 
 
(i) 
includes the date, time and place of the meeting; and 
 
(ii) 
includes a description in general terms regarding the purpose of the meeting; and 
 
(iii) 
is signed by the Mayor or the Corporate Officer. 
 
b) 
Where a special meeting is called and where notice may be waived by a unanimous vote 
under section 127 (4) of the Community Charter, the Corporate Officer shall use 
reasonable efforts to give advance public notice of the proposed special meeting by 
posting a notice of the proposed meeting on the public notice board at the Town Hall. 

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11.0 
Meetings Outside of Municipality 
 
 
 
Council may hold the following meetings, hearings and other proceedings outside of the 
boundaries of the municipality: 
 
 
(a) 
Council meetings; 
 
 
(b) 
Council committee meetings; 
 
(c) 
other public meetings conducted by or on behalf of Council or a Council 
committee; 
 
(d) 
Council hearings that are required by law or authorized by an enactment; 
 
(e) 
Council proceedings in which a person is entitled under the Community Charter 
to make representations to Council. 
 
12.0 
Electronic Participation in Case of Emergency or Special Circumstances 
 
(1) Regular Meetings, Special Meetings, Regular Committee of the Whole Meetings, and 
Advisory Committee Meetings may be conducted by electronic or other communication 
facilities. 
(Amendment Bylaw No. 1109, 2022) 
 
 
PART 3 – MAYOR AND DESIGNATION 
 
13.0 
Mayor 
 
The Mayor, being the Chief Executive Officer of the Town of View Royal, has all the rights and 
privileges of a member of the Council over which he/she shall preside and shall have and perform 
such powers and duties as may be given to and required by law. 
 
14.0 
Acting Mayor 
 
a) 
At the first regular Council meeting following a general local election, Council must from 
amongst its members designate Councillors to serve on a rotating basis as the member 
responsible for acting in the place of the Mayor when the Mayor is absent or otherwise 
unable to act. 
 
c) 
Each Councillor designated under Section14.0 a) must fulfill the responsibilities of the 
Mayor in his or her absence. 
 
d) 
If both the Mayor and the member designated under Section 14.0 a) are absent from the 
Council meeting, the Council members present must choose a Councillor to preside at 
the Council meeting. 
 
e) 
In the event the office of the Mayor becomes vacant, the Council members shall appoint 
a member to the position of Acting Mayor and such Acting Mayor shall continue in office 
until such time as another Mayor shall have been elected or appointed. 
 
f) 
The member designated under Section 14.0 a) or chosen under Section 14.0 c) or 
appointed under Section 14.0 d) has the same powers and duties as the Mayor in relation 
to the applicable matter. 
 
 
 
 

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PART 4 – COUNCIL PROCEEDINGS 
 
15.0 
Community Charter Provisions 
 
Matters pertaining to Council proceedings are governed by the Community Charter including 
those provisions found in Part 4 Division 3 (Open Meetings) and Part 5 Division 2 (Council 
Proceedings).  
 
16.0 
Attendance at Public Meetings 
 
a) 
Except where the provisions of Sections 90 and 133 (1) of the Community Charter apply, 
all Council meetings must be open to the public. 
 
b) 
Before closing a Council meeting or part of a Council meeting to the public (a closed 
meeting shall be called an in-camera meeting), Council must pass a resolution in a public 
meeting in accordance with section 92 of the Community Charter.  
 
c) 
The following resolution would be passed as the final item of business (Section 20.0 a), 
point 15) of the regular open meeting of Council: 
 
“There is a need to have a meeting closed to the public and persons other than 
the immediate members of Council, officers and employees of the Town, and 
those identified under Section 91 (2) of the Community Charter shall be excluded 
from attendance on the basis of Section 90 (indicate subsection here) of the 
Community Charter.” 
 
d) 
The Council must not vote on the reading or adoption of a bylaw when its meeting is 
closed to the public. 
 
e) 
Section 16.0 applies to meetings of bodies referred to in Section 93 of the Community 
Charter, including without limitation: 
 
(i) 
select or standing committees of Council and any other committee composed 
solely of Council members acting in that capacity; 
 
(ii) 
a body that under the Community Charter, Local Government Act, or another Act 
may exercise the powers of the Municipality or Council; 
 
(iii) 
the Board of Variance; 
 
(iv) 
advisory committees, or another advisory body, established by Council.  
 
17.0 
Minutes of Meetings 
 
a) 
Minutes of Council meetings must be: 
 
(i) 
legibly recorded; and 
 
(ii) 
certified as correct by the Corporate Officer. 
 
(iii) 
signed by the Mayor or Acting Mayor. 
(Amendment Bylaw No. 823, 2012) 
 
b) 
Subject to Section 17.0 c), and in accordance with Section 97 (1)(b) of the Community 
Charter, minutes of the proceedings of Council must be open for public inspection at 
Town Hall during its regular office hours. 
 
c) 
Section 17.0 b) does not apply to minutes of a Council meeting or that part of a Council 

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meeting from which persons were excluded under Section 90 of the Community Charter. 
 
18.0 
Calling Meeting to Order and Quorum 
 
a) 
As soon after the hour of the meeting as there shall be a quorum present, the Mayor shall 
take the chair and call the members to order. 
 
b)  
A minimum of four Council members constitutes a quorum.  
(Amendment Bylaw No. 1155, 2025) 
 
19.0 
Adjourning Meeting Where No Quorum 
 
Should there be no quorum present within thirty (30) minutes after the time appointed for the 
meeting, the Corporate Officer shall: 
 
 
a) 
Record the names of the members present and those absent; and 
 
b) 
Adjourn the meeting until the next scheduled meeting. 
 
20.0 
Order of Proceedings and Business 
 
a) 
The order of proceedings (agenda) at all regular meetings shall be as follows: 
 
1. 
Call to Order 
2. 
Approval of Agenda 
3. 
Public Participation Period  
(excluding items which are or have been the subject of a public hearing) 
4. 
Bylaws 
5. 
Mayor’s Report 
6. 
Petitions & Delegations 
7. 
Staff Reports 
8. 
Business Arising From Previous Minutes 
9. 
Correspondence 
10. 
Consent Agenda 
11. 
Consideration of Matters Moved from Consent Agenda 
12. 
New Business 
13. 
Question Period 
14. 
Motions & Notices of Motion 
15. 
Closed Meeting Resolution (if required) 
16. 
Rising Report 
17. 
Adjournment 
(Amendment Bylaw No. 1155, 2025) 
 
b) 
The agenda for the meeting shall reflect the order in section 20.0 a) and the business 
shall in all cases be taken in that order, unless otherwise determined by a majority vote of 
the Council members present without debate. 
 
21.0 
Consent Agenda 
 
a) The Corporate Officer may prepare a consent agenda for any regular Council meeting.  
 
b) Council members may vote on and adopt in one motion all recommendations appearing in a 
consent agenda.  
 
c) A Council member may make a request to remove an item from the Consent Agenda, for the 
purpose of:  
 
i. 
Debate or discussion 
ii. 
Voting in opposition to recommendations in the consent items; or 
iii. Declaring a conflict of interest. 

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d) 
If a Council member requests that an item be removed from the consent agenda and no 
other Council member objects, the item will be dealt with as Consideration of Matters 
Moved from Consent Agenda.  
(Amendment Bylaw No. 1155,. 2025) 
 
22.0 
Late Agenda Items 
 
An item not included on the agenda shall not be considered at a meeting of Council unless 
introduction of the late item is approved by resolution adopted by a majority vote of all members 
present. 
 
23.0 
Minute Approval and Correction 
 
a) 
Minutes of previous meetings may be approved either as circulated or as amended. 
 
b) 
The minutes of a previous meeting may be corrected, but not debated or reflected upon, 
at the time they are considered for approval. 
 
24.0 
Voting at Meetings 
 
The following procedures apply to voting at Council meetings: 
 
a) 
When debate on a matter is closed the presiding member must put the matter to a vote of 
Council members by stating: 
 
 
“Those in favour of the question?”  (or amendment, as the case may be) And then “Those 
of the contrary opinion?” (or words to like effect). 
 
b) 
After the presiding member puts the question to a vote, a member must not speak to the 
question or make a motion concerning it. 
 
c) 
Members of Council shall then vote by raising the right hand. 
 
d) 
A Council member present at the meeting at the time of the vote who abstains from 
voting is deemed to have voted in the affirmative. 
 
e) 
If the votes of the members of Council are equal for and against a question, the question 
shall be negative and the presiding member shall so declare. 
 
f) 
When the supporters and opponents of the question or amendment have given their vote 
for and against the same, the presiding member shall declare the result. 
 
g) 
The names of those who voted for or against a question shall be entered in the minutes 
and the Corporate Officer or the presiding member may read the names in order that any 
mistakes may be rectified. 
 
25.0 
Delegations 
 
a) 
Individuals or organizations wishing to address Council as a delegation under “Petitions 
and Delegations” are required: 
 
 
(i) 
to complete and submit, prior to 12:00 noon on the Thursday preceding 
the Council meeting, the proper form; 
 
(ii) 
to submit in conjunction with the form described in section 25 a) (i), any 
supporting material or documentation to accompany the presentation; 
 
(iii) 
notwithstanding the above, persons may register as a “late delegation” to 

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address Council on matters that appear on that meeting’s agenda, by completing 
and submitting the form described in section 25 a) (i) no later than 4:00 p.m. on 
the Tuesday preceding the Council meeting; a unanimous resolution of members 
of Council is required to entertain a “late delegation”; 
 
(iv) 
to limit their presentation to a maximum of fifteen (15) minutes unless extended 
or reduced by a unanimous resolution of members of Council; 
 
(v) 
to limit their presentation to issues that are within the jurisdiction of Council; and 
 
(vi) 
to limit their presentation to only matters specified in the form described in 
section 25 a) (i); a unanimous resolution of members of Council is required to 
vary this provision. 
 
b) 
Where a public hearing is required under an enactment as a pre-requisite to the adoption 
of a bylaw, Council must not permit a delegation to address a meeting of Council 
regarding the bylaw in respect of which a public hearing has been held but where Council 
has not yet considered other bylaw reading subsequent to the public hearing. 
 
c) 
Members of Council may ask questions of the delegation through the presiding member, 
but must not enter into debate. 
 
e) 
No commitments are to be made by members of Council; matters that may require action 
may be referred to a future meeting or to staff. 
 
f) 
Where a delegation has addressed Council on a particular matter, if a subsequent 
request to address Council is received from the same delegation on the same matter 
within three (3) months of having address Council, and no significantly new information is 
to be provided, the Corporate Officer may refuse to place the delegation on the agenda, 
but will circulate the information submitted to Council under separate cover. 
 
g) 
The Corporate Officer may schedule a delegation to a Council meeting or committee as 
deemed appropriate according to the subject matter of the delegation. 
 
h) 
Every petition to be presented to Council must be filed with the Corporate Officer and 
must include the signature and the legibly printed name and residential address of each 
petitioner. 
(Amendment Bylaw No. 823, 2012) 
 
26.0 
Public Participation 
 
a) 
“Public Participation” is limited to thirty (30) minutes and “Question Period” is limited to 
fifteen (15) minutes, unless extended or reduced by a unanimous resolution of members 
of Council. 
 
b) 
Individuals wishing to address Council under “Public Participation” or questions in 
“Question Period” by providing their name and address; 
 
(i) 
begin their statements in “Public Participation” or questions in “Question Period” 
by providing their name and address; 
 
(ii) 
limit their statements in “Public Participation” to matters that appear on that 
meeting’s agenda; 
 
(iii) 
limit their statements in “Public Participation” to no more than five (5) minutes 
and questions in “Question Period” to no more than two (2) minutes, unless 
extended or reduced by a unanimous resolution of members of Council; and 
 
(iv) 
address their statements in “Public Participation” or question in “Question Period” 

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through the presiding member and not to individual members of Council or staff. 
 
c) 
Where a public hearing is required under an enactment as a pre-requisite to the adoption 
of a bylaw, Council must not permit an individual addressing Council under “Public 
Participation” or “Question Period” to address a meeting of Council regarding the bylaw in 
respect of which a public hearing has been held but where Council has not yet 
considered other bylaw reading subsequent to the public hearing. 
 
d) 
Members of Council may ask questions of the individual through the presiding member, 
but must not enter into debate. 
 
e) 
No commitments are to be made by members of Council; matters that may require action 
may be referred to a future meeting or to staff. 
 
f) 
Upon the conclusion of the statements or questions, staff may provide additional 
information. 
(Amendment Bylaw No. 823, 2012) 
 
27.0 
Conduct of Delegations and Individuals During Public Participation and Question Period 
 
a) 
Delegations and individuals speaking during “Public Participation” or “Question Period” 
must: 
 
(i) 
address the presiding member by the title of “Your Worship”, “Mayor” or “Chair” 
and must address all other members of Council as “Councillor”; 
 
(ii) 
use respectful language; 
 
(iii) 
not use offensive gestures or signs; and 
 
(iv) 
adhere to the rules of procedure established under this Bylaw and to the 
decisions of the presiding member and Council in connection with the rules and 
points of order. 
(Amendment Bylaw No. 823, 2012) 
 
28.0 
Conduct and Debate 
 
a) 
Any Council member wishing to speak to a question shall address remarks to the 
presiding member. 
 
b) 
Members must address the presiding member by that person’s title of Worship, Mayor or 
Chairperson. 
 
c) 
Members must address other non-presiding members by the title Councillor. 
 
d) 
No member shall speak until recognized by the presiding member. 
 
e) 
When two or more members commence to speak, the presiding member shall name the 
member who, in his/her opinion, first spoke. 
 
f) 
Members speaking at a Council meeting must: 
 
(i) 
use respectful language;  
 
(ii) 
not use offensive gestures or signs;   
 
(iii) 
speak only in connection with the matter being debated; and 
 
(iv) 
adhere to the rules of procedure established under this Bylaw and to the 

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decisions of the presiding member and Council in connection with the rules and 
points of order. 
 
g) 
If a member does not adhere to subsection 28.0 f): 
 
(i) 
the presiding member may order the member to leave the member’s seat; and 
 
(ii) 
if the member refuses to leave, the presiding member may cause the member to 
be removed by a peace officer from the member’s seat; and 
 
(iii) 
if the member apologizes to the Council, Council may, by resolution, allow the 
member to retake the member’s seat. 
 
h) 
No member shall speak more than once on the same question without leave of the 
Council except in explanation of a material part of his/her speech which may have been 
misconstrued.   
 
i) 
Council members shall not exceed five (5) minutes when speaking or replying to any 
question. 
 
j) 
On an appeal by a Council member from the decision of the presiding member, the 
question shall be immediately put by the presiding member and decided without debate 
“shall the Chair be sustained?” and the presiding member shall be governed by the vote 
of the majority of the members then present, excluding himself/herself. 
 
k) 
If the presiding member refuses to put the question “shall the Chair be sustained?” the 
Council shall immediately appoint a member to preside temporarily and proceed in 
accordance with section 31.0 (Points of Order).  
 
29.0 
Motions 
 
a) 
Any member desiring to bring before Council any new matter, other than a point of order 
or privilege, shall do so by way of a motion. 
 
b) 
Every motion shall be recorded, in writing, by the Recording Secretary and shall be 
seconded before being debated or put to the meeting. 
 
c) 
For purposes of clarifying intent, a motion may be stated by the presiding member who 
may call upon the Recording Secretary to read the same to the meeting prior to the same 
being opened for debate. 
 
d) 
After a motion is read or stated by the presiding member it shall be deemed to be in 
possession of the Council but may be withdrawn by Council at any time before decision 
or amendment. 
 
e) 
When any motion is under consideration, no other motion shall be received except: 
 
(i) 
a motion to adjourn;  
 
(ii) 
a motion to lay on the table; 
 
(iii) 
a motion calling for the previous question; 
 
(iv) 
a motion to definitely postpone; 
 
(v) 
a motion to refer, including a motion to sit as a Committee of the Whole; or 
 
(vi) 
a motion to amend 

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and the said motions shall take precedence in the order set out in this clause: 
 
(vii) 
a motion for reference until it is decided shall preclude amendments of the main 
question; and 
 
(viii) 
a motion to the previous question which is debatable. 
 
30.0 
Notice of Motion 
 
a) 
If any member present at the time a motion is presented, and before debate thereon, 
calls for notice of motion, then the motion shall be placed on the agenda of the next 
regular meeting. 
 
b) 
Any member may give notice of motion which he/she intends to present to Council by 
providing a written copy of such motion to the Recording Secretary during a meeting of 
Council and upon it being acknowledged by the presiding member it shall appear in the 
minutes of that meeting as “Notice of Motion” and be placed on the agenda of the next 
regular meeting of Council. 
 
31.0  
Points of Order 
 
a) 
In a breach of order, points of order shall be raised at the time the breach of order occurs. 
 
b) 
After the motion has been discussed, it is too late to raise the question as to whether it 
was in order or for the presiding member to rule the motion is in violation of the law, or of 
these rules and orders of fundamental parliamentary procedure. 
 
32.0  
Conflict of Interest 
 
If a Council member attending a meeting considers that he/she is not entitled to participate in the 
discussion of a matter, or vote on a question in respect of a matter because the member has a 
direct or indirect pecuniary interest in the matter or for any other reason, the member must 
declare this and state the general nature of why the member considers this to be the case. 
 
a) 
After making a declaration the member: 
  
(i) 
shall not take part in the discussion of the matter and is not entitled to vote on 
any question in respect of the matter; 
 
(ii) 
shall immediately leave the meeting or that part of the meeting during which the 
matter is under consideration; and 
 
(iii) 
shall not attempt in any way, whether before, during or after the meeting, to 
influence the voting on any question in respect of the matter. 
 
 
b) 
When a declaration is made: 
 
(i) 
The Recording Secretary shall record the member’s declaration, the reasons 
given for it and the times of the member’s departure, and if applicable, return;  
 
(ii) 
The person presiding at the meeting shall ensure that the member is not present 
at the meeting at the time of any vote on the matter; and 
 
c) 
Whether or not a declaration is made under this section, if a Council member has a direct 
or indirect pecuniary interest in a matter, the member must not participate in the 
discussion of the matter, vote on a question in respect of the matter, or attempt in any 

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way, whether before, during or after the meeting, to influence the voting on any question 
in respect of the matter. 
 
d) 
This section does not apply where: 
 
(i) 
the pecuniary interest of the Council member is a pecuniary interest in common 
with electors of the municipality generally; 
 
(ii) 
in the case of a matter that relates to a local service, the pecuniary interest of the 
Council member is in common with other persons who are or would be liable for 
the local service; 
 
(iii) 
the matter relates to remuneration or expenses payable to one or more Council 
members in relation to their duties as Council members;  
 
(iv) 
the pecuniary interest is so remote or insignificant that it cannot be regarded as 
likely to influence the member in relation to the matter; or 
 
(v) 
the pecuniary interest is of a nature prescribed by regulation. 
 
 
33.0 
Meeting Termination and Adjournment 
 
a) 
Council shall always terminate the meeting proceedings at the hour of 9:00 p.m., if still in 
session at that hour, unless otherwise determined by an affirmative vote of at least two 
thirds of the members of Council then present. 
(Amendment Bylaw No. 1155, 2025) 
 
b) 
Council meetings may be adjourned to a later date and time provided that no 
adjournment, with the exception of a Public Hearing, will be for a longer period than the 
next Regular Meeting. 
 
 
PART 5 – BYLAWS  
 
34.0 
Proceedings in Regard to the Passage of Bylaws 
 
a) 
Every draft bylaw shall be printed before it is considered by the Council and a copy of 
such draft given to each member present. 
 
b) 
If a bylaw is introduced by a motion from a member of Council, that member shall 
introduce the bylaw by specifying its title and intended object; 
 
(i) 
the provisions of this section shall not apply to the introduction of any bylaw, the 
title of which is included in full on the agenda of the meeting at which the said 
bylaw is given its first reading and where the provisions of Section 34.0 a) hereof 
have been complied with. 
 
c) 
Every proposed bylaw, except a bylaw requiring a Public Hearing, may be introduced and 
given first, second and third readings in one motion. 
 
d) 
Bylaws requiring Public Hearings shall be provided two readings and may be introduced 
and given first and second readings in one motion. 
 
e) 
The introduction and readings of any bylaw shall be undertaken separately, if so 
requested by any member of Council. 
 
f) 
The readings of a bylaw may be given in short form. 

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g) 
Where the Council resolves to consider a bylaw clause by clause such consideration 
shall be given at the second reading of the bylaw. 
 
h) 
The Corporate Officer shall endorse upon every bylaw the date of the readings and the 
date of final passage thereof. 
 
i) 
When a bylaw is reconsidered, the only motion necessary for the final passage shall be 
that the bylaw be finally adopted, signed by the Mayor and Corporate Officer and sealed 
with the Corporate Seal. 
 
35.0 
Bylaw Reconsideration 
 
a) 
Without limiting the authority of a Council to reconsider a matter, the Mayor may require 
the Council to reconsider and vote again on a matter that was the subject of a vote. 
 
b) 
As restrictions on this authority under section 35.0 a): 
 
(i) 
the Mayor may only initiate a reconsideration under this section at the same 
Council meeting as the vote took place, or within thirty (30) days following that 
meeting; and 
 
(ii) 
a matter may not be reconsidered under this section if it has had the approval of 
the electors or the assent of the electors and was subsequently adopted by the 
Council, or there has already been a reconsideration under this section in relation 
to the matter. 
 
c) 
On a reconsideration under this section, Council: 
 
(i) 
must deal with the matter as soon as convenient; and  
 
(ii) 
on that reconsideration, has the same authority it had in its original consideration 
of the matter, subject to the same conditions that applied to the original 
consideration. 
 
d) 
If the original decision was the adoption of a bylaw or resolution and that decision is 
rejected on reconsideration, the bylaw or resolution is of no effect and is deemed to be 
repealed.  
 
 
PART 6 – COMMITTEE OF THE WHOLE 
 
36.0 
Regular Committee of the Whole Meetings 
 
a) 
A meeting, other than a standing or select committee meeting, composed of, and only of, 
all members of Council who consider but do not decide on matters of the Town’s 
business, is a meeting of the Committee of the Whole. 
 
(i) 
Duties of the Committee of the Whole are to consider and report to a regular 
meeting of the Council, from time to time, on all matters referred by the Mayor or 
Council or coming within their purview and to recommend such action by the 
Council in relation thereto as they, the Committee, may deem necessary or 
expedient. 
 
b) 
Committee of the Whole meetings must be held in the Town Hall on the second Tuesday 
of each month commencing at 6:00 p.m.  
(Amendment Bylaw No. 1155, 2025) 
 

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c) 
Committee of the Whole meetings will not be held in the month scheduled for a local 
government Mayoral and/or Councillor election in the Town. 
(Amendment Bylaw No. 823, 2012) 
 
37.0 
Notice of Committee of the Whole Meetings 
 
Proceedings for notice of Committee of the Whole meetings shall be same as notice of regular 
Council meeting proceedings and follow the rules and proceedings as set out in Section 7 of this 
Bylaw, titled, “Notice of Regular Meetings”. 
 
38.0 
Committee of the Whole Proceedings 
 
a) 
The order of proceedings (agenda) at all regular meetings shall be as follows:  
 
1. 
Call to Order 
2. 
Approval of Agenda 
3. 
Minutes, Receipt & Adoption of 
4. 
Public Participation Period 
5. 
Petitions & Delegations 
6. 
Reports  
a) Staff Reports 
b) Portfolio Reports 
7. 
New Business 
8. 
Question Period 
9. 
Adjournment 
 
 (Amendment Bylaw No. 1155, 2025) 
 
 
PART 7 – ADVISORY COMMITTEES 
 
39.0 
Advisory Committees 
 
a) 
The Mayor or Council has the authority to appoint advisory committees, which 
membership shall consist primarily of volunteer representation from the community. 
 
b) 
Members to advisory committees will be appointed annually by the Mayor and Council, 
which committees will be determined on an annual basis, by Mayor and Council, together 
with definition of appropriate representation to any such committee established.  
 
40.0 
Approval of Proceedings 
 
The proceedings of any advisory committee are subject to approval of the Council. 
 
41.0 
Delegations 
 
a) 
Individuals or delegations wishing to address an advisory committee under “Petitions and 
Delegations” on the agenda, are required to: 
 
 
 
(i) 
complete and submit, prior to 12:00 noon on the Wednesday prior to the advisory 
committee meeting, the proper form; 
 
(ii) 
submit in conjunction with the form any supporting material or documentation to 
accompany the presentation; and 
 
(iii) 
limit their presentation to a maximum of ten (10) minutes per subject matter, 
unless extended by a unanimous resolution of members of the advisory 
committee. 
 
 

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b) 
Notwithstanding Section 41.0 a),  
 
(i) 
persons may register on the proper form as a “late delegation” to address the 
advisory committee on matters that appear on the agenda prior to the “Call to 
Order”; and 
 
(ii) 
a majority vote of the advisory committee is required at the time of “Approval of 
Agenda” in order to entertain a “late delegation”. 
 
c) 
The Corporate Officer may refuse to place a delegation on the agenda if the issue is not 
considered to fall within the jurisdiction of the advisory committee 
 
d) 
Advisory committees, when responding to any delegation, are required to limit their 
discussion after a presentation to a maximum of five (5) minutes per subject matter – 
unless expanded or reduced by majority vote – and to focus discussion on the subject 
matter presented. 
(Amendment Bylaw No. 718, 2008) 
 
42.0 
Severability 
 
 
If any portion of this Bylaw is held invalid by a Court of competent jurisdiction, then that invalid 
portion shall be severed and the remainder of the Bylaw shall be deemed to have been adopted 
without the severed portion.  
(Amendment Bylaw No. 718, 2008) 
 
 
 
 
READ A FIRST TIME THIS 
19th  DAY OF 
JUNE, 2007 
 
READ A SECOND TIME THIS 
19th  DAY OF 
JUNE, 2007 
 
READ A THIRD TIME THIS 
19th  DAY OF 
JUNE, 2007 
 
ADOPTED BY COUNCIL, SIGNED BY THE MAYOR AND THE CORPORATE OFFICER 
AND SEALED WITH THE SEAL OF THE TOWN OF VIEW ROYAL THIS 3rd DAY OF 
JULY, 2007. 
 
 
_____________________________ 
_____________________________ 
MAYOR 
 
 
 
 
CORPORATE OFFICER