TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, OCTOBER 15, 2013

TOWN OF VIEW ROYAL

MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, OCTOBER 15, 2013 VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

PRESENT WERE:

• Mayor Hill
• Councillor Mattson
• Councillor Rast
• Councillor Rogers
• Councillor Screech

REGRETS:

PRESENT ALSO:

• K. Anema, Chief Administrative Officer
• S. Jones, Director of Corporate Administration
• J. Rosenberg, Director of Engineering
• J. Chow, Senior Planner
• J. Davison, Planner
• E. Bolster, Deputy Municipal Clerk

0 members of the public 0 member of the press

1. CALL TO ORDER – Mayor Hill called the meeting to order at 7:00 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the agenda be approved as presented. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF a) Minutes of the Council meeting held October 1, 2013

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT the minutes of the Council meeting held October 1, 2013 be adopted as presented. CARRIED

4. MAYOR'S REPORT The Mayor discussed the potential of a chip trail along the waterfront at Shoreline Middle School. The School District has concerns as the trail would be less than a public trail standard, creating long-term maintenance issues and costs. The School has opted instead to receive a $2,500 grant from the Capital Regional District for greening projects.

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Bubble Zone for Abortion Centres 1. Report dated October 8, 2013 from the Chief Administrative Officer

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the report dated October 8, 2013 from the Chief Administrative Officer titled "Bubble Zone for Abortion Centres" be received. CARRIED

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the Town support MLA Karagianis, Vancouver Island Health Authority, the Vancouver Island Women’s Clinic staff and patients, and View Royal residents by writing to the Minister of Health to request that 50 metre access zone around abortion clinics be expanded by 10 metres. DEFEATED

Mayor Hill and Councillors Rast, Rogers and Screech voted in the negative.

b) Animal Control Services Contract Renewal 1. Report dated October 17, 2013 from the Director of Development Services

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-98-13 THAT the Mayor and Clerk be authorized to execute the contract with Capital Regional District Bylaw Enforcement Services for the provision of Animal Control Services for the years 2014-2016 with the possibility of extension in 2017 and 2018. CARRIED

c) Temporary Sign Permit No. 2013/05 – 33 Helmcken Road 1. Report dated October 10, 2013 from the Senior Planner

MOVED BY: Councillor Mattson SECONDED: Councillor Rast

C-99-13 THAT the Temporary Sign Permit No. 2013/05 to permit a temporary sign as per the plans attached to the October 10, 2013 report titled “Temporary Sign Permit 2013/05 – 33 Helmcken Road” from the Senior Planner be approved;

AND THAT Temporary Sign Permit No. 2013/05 include the following conditions: a. that the temporary sign permit be approved for a twelve month term; and b. that a license of occupation at market rates be administered and issued by staff for the location of the sign on public property. CARRIED

8.2 COMMITTEE REPORTS

a) From the Committee of the Whole meeting held October 8, 2013

MOVED BY: Councillor Screech SECONDED: Councillor Rast

C-100-13 THAT the following policies be removed from the Policy Manual: * Policy No. P-900.13 – Land Use Contracts, Support for Legislation; * Policy No. P-900.20 – Approving Officer’s Guidelines, Land Title Act Section 75; * Policy No. 6400-002 – Development Permit Plans Guidelines; * Policy No. 6400-005 – Tot Lots, Number of; * Policy No. 6400-006 – Road Dedication on Rezoning; * Policy No. 6400-014 – Developer’s Contribution in Lieu of Development Cost Charges for Sewer Purposes within the Sewer Specified Area; * Policy No. 6400-016 – Road Widening as a Condition of Subdivision and/or Development; * Policy No. 6400-017 – Inventory of Trees prior to Development; * Policy No. 6400-021 – Infringement on Privacy Area upon Development (Development Permit Requirement); and * Policy No. 6400-022 – Temporary Commercial and Industrial Permits (Guidelines for processing applications under Section 975 of the Municipal Act). CARRIED

Council discussed the possibility of a chip trail along the waterfront at Shoreline Middle School to connect to the new Capital Regional District pump station. The School District has concerns that the trail as proposed would create long-term maintenance issues and costs. Council will invite the principal of Shoreline Middle School to a future meeting of Council to discuss this possibility.

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-101-13 THAT staff approach the Capital Regional District and Shoreline Middle School and inquire whether the chip trail along the waterline at Shoreline Middle School and the CRD pump station will be installed and report back to Council. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT staff approach the Capital Regional District and request that there be a washroom(s) installed at Portage Park and the E&N Rail Trail. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-102-13 THAT staff look into options for a proposed trail at the south end of Portage Park as part of the 2014 budget deliberations. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-103-13 THAT the Town apply to the Capital Regional Water District and the Juan de Fuca Water Commission requesting that the Town receive the agricultural water rate for Welland Legacy Park. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT staff approach the Capital Regional District to explore possibilities for park opportunities and water access at the new Capital Regional District Pump Station. CARRIED

Council and staff discussed the road alignment and configuration of the median north of the Helmcken/Watkiss Way intersection, including location of rain gardens and bicycle lanes in relation to the travel lanes.

MOVED BY: Councillor Screech SECONDED: Councillor Rast

C-104-13 THAT the Eagle Creek Village road alignment options be two lanes northbound and one lane southbound on Helmcken Road at Watkiss Way. CARRIED Councillor Rogers voted in the negative.

MOVED BY: Councillor Mattson SECONDED: Councillor Rast

C-105-13 THAT Burnett Road and Pheasant Lane be designated as 30 km/h. CARRIED

8.3 OTHER REPORTS

9. CORRESPONDENCE

9.1 FOR ACTION

a) Letter dated September 29, 2013 from I. Brown, 328 Stewart Avenue, Re: Proposed Trail along Craigflower Creek Behind the Former Chan Property

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-106-13 THAT the request for development of a trail along Craigflower Creek behind the former Chan Property be referred to staff. CARRIED

9.2 FOR INFORMATION

10. BYLAWS a) Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 873, 2013 A Bylaw to Amend Municipal Ticket Information Bylaw No. 643, 2007

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 873, 2013 be adopted. CARRIED

b) Soil Deposit/Removal Bylaw No. 869, 2013 A Bylaw to Regulate the Removal and Deposit of Soil from Lands within the Town of View Royal