Council Meeting/Documents/TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, OCTOBER 1, 2013

Minutes

TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, OCTOBER 1, 2013

October 15, 2013Pages 5–115 sections

Minutes recording the discussions and decisions from the council meeting held on October 1, 2013.

3.a Minutes of the Council meeting held October 1, 2013

October 1, 2013James O'Grady appointed to the Parks, Recreation and Environment Advisory CommitteeAdjourned at 8:53 p.m.

TOWN OF VIEW ROYAL

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MINUTES OF A COUNCIL MEETING

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HELD ON TUESDAY, OCTOBER 1, 2013

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VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

PRESENT WERE:

Mayor Hill
Councillor Mattson
Councillor Rogers
Councillor Screech

REGRETS:

Councillor Rast

PRESENT ALSO:

K. Anema, Chief Administrative Officer
S. Jones, Director of Corporate Administration
L. Chase, Director of Development Services
J. Beauchamp, Director of Finance
J. Rosenberg, Director of Engineering
J. Davison, Planner
E. Bolster, Deputy Municipal Clerk

6 members of the public 0 member of the press

1. CALL TO ORDER

Mayor Hill called the meeting to order at 7:00 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Mattson SECONDED: Councillor Screech

THAT the agenda be amended to include items 8.1 (b-d) and 15 (a);

AND THAT the agenda be approved as amended. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held September 3, 2013

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the minutes of the Council meeting held September 3, 2013 be adopted as presented. CARRIED

b) Minutes of the Special Council meeting held September 10, 2013

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the minutes of the Special Council meeting held September 10, 2013 be adopted as presented. CARRIED

4. MAYOR'S REPORT

The Mayor discussed the success of the 2013 View Royal Volunteer Fire Department Annual Banquet.

5. PETITIONS & DELEGATIONS

a) M. Karagianis, MLA, Esquimalt-Royal Roads, Re: Discuss Local Issues

M. Karagianis presented a copy of the "Debates of the Legislative Assembly" in which there is a statement regarding the Town's 25th anniversary celebration. She described her current critic portfolios and asked that Council consider forwarding a letter to the Minister of Health requesting an expansion to the abortion centres protestor bubble zone from 50 m to 60 m.

M. Karagianis ended her presentation by suggesting that the Capital Regional District's Viewfield Road site be used for a sound studio and film productions.

Council and staff discussed the abortion centres bubble zone and removal of derelict/abandoned boats.

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT Council request the Minister of Health to expand the 50m bubble zone for protestors around abortion centres to 60m. DEFEATED Mayor Hill and Councillor Screech voted in the negative

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-88-13 THAT staff bring back further information in regard to bubble zones at abortion centres. CARRIED

b) D. Boyd & A. Buckland, Representatives of VIS5055 and VIS5150, Re: Parking for Residents of Strata's VIS5055 and VIS5150

Mr. Buckham and Mr. Boyd, representatives of VIS5055 and VIS5150, discussed the potential for designated residential parking on Talcott Road. They noted that currently there is 85% support from area residents for this designation.

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-89-13 THAT staff designate up to seven residential only parking spaces on Talcott Road. CARRIED

6. PUBLIC PARTICIPATION PERIOD

a) D. Cassels, 327 Stewart Avenue, discussed his concerns regarding boulevard parking given the negative impact of this use on municipal infrastructure.

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Development Permit No. 2013/14 – 1680-1708 Island Highway

Report dated September 24, 2013 from the Planner

Council and staff discussed fencing on the site at 1680-1708 Island Highway.

MOVED BY: Councillor Screech SECONDED: Councillor Mattson

C-90-13 THAT Development Permit No. 2013/14 be approved as per the plans attached to the report dated September 24, 2013 from the Planner. CARRIED

b) Age Friendly Community Project Grant Application

Report dated September 27, 2013 from the Director of Development Services

MOVED BY: Councillor Screech SECONDED: Councillor Mattson

C-91-13 THAT the Town supports the application for an Age Friendly Community Project Grant in the amount of $20,000 to facilitate the installation of outdoor fitness equipment in View Royal Park;

AND THAT the Town of View Royal provide overall grant management. CARRIED

c) Tax Write Off – Folio 401-07626.400

Report dated October 1, 2013 from the Director of Finance

MOVED BY: Councillor Mattson SECONDED: Councillor Screech

C-92-13 THAT $110.78 of taxes be written off of folio 401-07626.400. CARRIED

d) Community to Community – Esquimalt Nation

Verbal report from the Chief Administrative Officer

The Chief Administrative Officer described the Community to Community dinner held recently to establish a relationship with the Esquimalt Nation.

The Chief Administrative Officer noted that Public Works Canada had been made aware several months ago of Council's concerns regarding the potential to re-route the transportation of dredge from the Esquimalt Graving Dock Sediment Remediation Project through View Royal. Given the recent information that this dredgegate may be transported through View Royal beginning in November 2013, Council and staff agreed that it is appropriate to reprovide these concerns to Public Works Canada.

8.2 COMMITTEE REPORTS

a) From the Committee of the Whole meeting held September 10, 2013

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-93-13 THAT the following policies be removed from the Policy Manual:

Policy No. 0100-013 – Meetings of Council, Rules Governing Participation of;
Policy No. 0100-024 – Management Group Terms of Reference;
Policy No. P-900.14 – Planning Applications along Highway #1 to Provincial Capital Commission;
Policy No. P-900.15 – Public Notice Signs;
Policy No. P-900.17 – Development Moratorium, "In Stream" Project;
Policy No. 6400-001 – Impact of Development on Sanitary Sewer System;
Policy No. 6400-003 – Gorge Waterway Development Applications Adjacent; and
Policy No. 6400-004 – Secretary to Advisory Planning Commissions and Board of Variance. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the Parks, Recreation and Environment Advisory Committee discuss possible options to establish a connection to the E&N Rail Trail at the south end of Portage Park from a potential extension to the existing waterfront path. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-95-13 THAT staff be directed to provide a report that outlines options and implications of removing or modifying the general prohibition on parking on a boulevard. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-96-13 THAT the no parking signs be removed from Rudyard Road. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-97-13 THAT staff prepare a policy that describes a process for advance notification when changes are being contemplated that may impact a specific property or properties. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT staff be directed to forward the matter of amalgamation of the Transportation and Planning and Development Advisory Committees to the Planning and Development and Transportation Advisory Committees for additional input. CARRIED

8.3 OTHER REPORTS

a) Minutes of the West Shore Parks and Recreation Society Board of Directors meeting held June 13, 2013

MOVED BY: Councillor Mattson SECONDED: Councillor Screech

THAT the minutes of the West Shore Parks and Recreation Society Board of Directors meeting held June 13, 2013 be received. CARRIED

b) Minutes of the Capital Regional District Board meeting held August 14, 2013

MOVED BY: Councillor Mattson SECONDED: Councillor Screech

THAT the minutes of the Capital Regional District Board meeting held August 14, 2013 be received. CARRIED

c) Minutes of the Capital Regional District Board meeting held September 11, 2013

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MOVED BY: Councillor Mattson SECONDED: Councillor Screech

THAT the minutes of the Capital Regional District Board meeting held September 11, 2013 be received. CARRIED

d) Minutes of the Capital Regional District Special meeting held September 25, 2013

MOVED BY: Councillor Mattson SECONDED: Councillor Screech

THAT the minutes of the Capital Regional District Special meeting held September 25, 2013 be received. CARRIED

9. CORRESPONDENCE

9.1 FOR ACTION

9.2 FOR INFORMATION

10. BYLAWS

a) Sanitary Sewer Rates and Regulations Bylaw No. 397, 2000, Amendment Bylaw No. 868, 2013 A Bylaw to Amend Sanitary Sewer Rates and Regulations Bylaw No. 397, 2000

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT Sanitary Sewer Rates and Regulations Bylaw No. 397, 2000, Amendment Bylaw No. 868, 2013 adopted. CARRIED

b) Tax Exemption Bylaw (Church Halls and Church Land) No. 784, 2010, Amendment Bylaw No. 870, 2013 A Bylaw to Amend Tax Exemption Bylaw (Church Halls and Church Land) No. 784, 2010

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT Tax Exemption Bylaw (Church Halls and Church Land) No. 784, 2010, Amendment Bylaw No. 870, 2013 be adopted. CARRIED

c) Draft Amendment to Municipal Ticket Information Bylaw No. 643, 2007

Report dated September 17, 2013 from the Deputy Municipal Clerk
Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 873, 2013 A Bylaw to Amend Municipal Ticket Information Bylaw No. 643, 2007

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 873, 2013 be given first, second and third reading. CARRIED

11. NEW BUSINESS

12. QUESTION PERIOD

L. Pakos, 336 Glenairlie Drive, questioned the toxicity of the materials being trucked from the Esquimalt Graving Dock Sediment Remediation Project and the impact to the Town if it were to be re-routed through View Royal.

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(a, c & g) and Section 90 (2)(b) of the Community Charter. CARRIED