TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, JUNE 18, 2013
Official minutes from the council meeting held on June 18, 2013, covering public safety building financing, the Esquimalt Graving Dock project, and multiple reserve fund bylaws.
TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING
HELD ON TUESDAY, JUNE 18, 2013 VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
PRESENT WERE: Mayor Hill Councillor Mattson Councillor Rast Councillor Rogers Councillor Screech
REGRETS:
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Beauchamp, Director of Finance J. Rosenberg, Director of Engineering P. Hurst, Fire Chief E. Bolster, Deputy Municipal Clerk
0 members of the public 1 member of the press
1. CALL TO ORDER
Mayor Hill called the meeting to order at 7:02 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT the agenda be amended to include items 7 (a) and (b) and 8.3(a);
AND THAT the agenda be approved as amended. CARRIED
3. MINUTES, RECEIPT & ADOPTION OF
a) Minutes of the Council meeting held June 4, 2013
MOVED BY: Councillor Rogers SECONDED: Councillor Screech
THAT the minutes of the Council meeting held June 4, 2013 be adopted as presented. CARRIED
4. MAYOR'S REPORT
The Mayor noted that he had attended the West Shore Parks and Recreation Society's Annual General Meeting. He thanked the Chief Administrative Officer for work done on the governance issues in relation to the Juan de Fuca Recreation Centre.
The Mayor also requested that the matter of Development Variance Permits for 333A and 335 Stewart Avenue be reconsidered in accordance with section 131 of the Community Charter at the July 16, 2013 meeting.
5. PETITIONS & DELEGATIONS
6. PUBLIC PARTICIPATION PERIOD
7. BUSINESS ARISING FROM PREVIOUS MINUTES
a) E&N Rail Trail Fencing
A Council member discussed a concern with the CRD Parks' construction a fence on the Portage Park side of the E & N rail trail.
The Director of Engineering noted that the fencing along the Portage Park side of the trail will be non-continuous and will only occur when there is a change in elevation greater than one metre or the slope exceeds 0.75:1. The Director of Engineering noted that he will clarify this understanding with the CRD Parks.
b) Reconsideration of Development Variance Permit Applications for 333A & 335 Stewart Avenue
As noted earlier in the meeting, the Mayor requested that the matter of Development Variance Permit No. 2013/02 – 333A Stewart Avenue and Development Variance Permit No. 2013/03 – 335 Stewart Avenue be brought forward for reconsideration to the July 16, 2013 Council meeting.
8. REPORTS
8.1 STAFF REPORTS
a) New Public Safety Building Financing Options
- Report dated June 14, 2013 from the Chief Administrative Officer
The Chief Administrative Officer discussed the tender timeline and process with the latest anticipated award date in October 2013.
Council and staff discussed funding scenarios.
MOVED BY: Councillor Screech SECONDED: Councillor Rast
THAT the report dated June 14, 2013 from the Chief Administrative Officer titled "New Public Safety Building Financing Options" be received. CARRIED
8.2 COMMITTEE REPORTS
a) From the Committee of the Whole meeting held June 11, 2013
MOVED BY: Councillor Rogers SECONDED: Councillor Screech
C-64-13: THAT the Town of View Royal Council generally supports the ten population reduction requests as presented by the CRD Deer Management Strategy Committee at the June 11, 2013 Committee of the While meeting. CARRIED
MOVED BY: Councillor Mattson SECONDED: Councillor Screech
C-65-13: THAT staff be directed to prepare a report to Council for the purchase of offsets for Green House Gas Emissions from 2012 municipal operations. CARRIED
8.3 OTHER REPORTS
a) Public Works and Government Services Canada Esquimalt Graving Dock Sediment Remediation Project
- Minutes of the Salish Sea Industrial Services Ltd. dated June 14, 2013
- Meeting notes of the Salish Sea Industrial Services Ltd. dated June 14, 2013
The Chief Administrative Officer summarized the meeting that occurred between Mayor Hill, himself and Salish Sea Industrial Services Ltd. (contractor) on June 14, 2013.
He noted that an application has been made to amend the permit to include new routing through the Town of View Royal and expressed a desire to see public engagement by the proponent.
Council and staff discussed the increased volume of traffic in the municipality; materials to be transported; wear and tear on the Island Highway which was not designed as a truck route; mitigation that may be required for the roads impacted; and the project's timeline and operating hours.
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
C-66-13: THAT staff investigate the aspects of Public Works and Government Services Canada's Esquimalt Harbour Graving Dock Remediation Project, including but not limited to:
- planned hours/day and days/week for the operation;
- materials being remediated and potential associated health implications;
- weight of trucks proposed to be run on the Island Highway;
- potential to delay the project until the completion of the Craigflower Bridge Replacement Project;
- methodology to determine wear and tear of municipal roads; and
- compensation for wear and tear of municipal roads;
AND THAT staff report back to Council. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the minutes of the Salish Sea Industrial Services Ltd. dated June 14, 2013 be received. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the meeting notes of the Salish Sea Industrial Services Ltd. dated June 14, 2013 be received. CARRIED
9. CORRESPONDENCE
9.1 FOR ACTION
9.2 FOR INFORMATION
10. BYLAWS
a) Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 841, 2013
A Bylaw to Amend Municipal Ticket Information Bylaw, No. 643, 2007
MOVED BY: Councillor Rast SECONDED: Councillor Mattson
THAT Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 841, 2013 be adopted. CARRIED
b) Bylaw Nos. 864-867, 2013 – Being Bylaws to Amend Original Reserve Establishment Bylaws
- Report dated June 9, 2013 from the Director of Finance
MOVED BY: Councillor Rast SECONDED: Councillor Mattson
THAT the report dated June 9, 2013 from the Director of Finance titled "Bylaw Nos. 864-867, 2013 – Being Bylaw to Amend Original Reserve Establishment Bylaws" be received. CARRIED
- Capital Works Reserve Fund Establishment Bylaw, 1990, No. 65, Amendment Bylaw No. 864, 2013 A Bylaw to Amend the Capital Works Reserve Fund Establishment Bylaw, 1990, No. 65
MOVED BY: Councillor Rast SECONDED: Councillor Screech
THAT the Capital Works Reserve Fund Establishment Bylaw, 1990, No. 65, Amendment Bylaw No. 864, 2013 be given first, second and third reading. CARRIED
- Road Bonds Reserve Fund Establishment Bylaw, 1992, No. 140, Amendment Bylaw No. 865, 2013 A Bylaw to Amend the Road Bonds Resserve Fund Establishment Bylaw, 1992, No. 140
MOVED BY: Councillor Rast SECONDED: Councillor Screech
THAT the Road Bonds Reserve Fund Establishment Bylaw, 1992, No. 140, Amendment Bylaw No. 865, 2013 be given first, second and third reading. CARRIED
- Tax Sale Land Reserve Fund Establishment Bylaw, 1998, No. 326, Amendment Bylaw No. 866, 2013 A Bylaw to Amend the Tax Sale Land Reserve Fund Establishment Bylaw, 1998, No. 326
MOVED BY: Councillor Rast SECONDED: Councillor Screech
THAT Tax Sale Land Reserve Fund Establishment Bylaw, 1998, No. 326, Amendment Bylaw No. 866, 2013 be given first, second and third reading. CARRIED
- Capital Drainage Reserve Fund Establishment Bylaw, No. 347, 1999, Amendment Bylaw No. 867, 2013 A Bylaw to Amend the Capital Drainage Reserve Fund Establishment Bylaw, No. 347, 1999
MOVED BY: Councillor Mattson SECONDED: Councillor Screech
THAT Capital Drainage Reserve Fund Establishment Bylaw, No. 347, 1999, Amendment Bylaw No. 867, 2013 be give first, second and third reading. CARRIED
11. NEW BUSINESS
12. QUESTION PERIOD
13. MOTIONS & NOTICES OF MOTION
14. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(g) and Section 90 (2)(b) of the Community Charter. CARRIED
15. RISING REPORT
16. TERMINATION
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
THAT this meeting terminate. Time: 8:14 p.m. CARRIED
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