Committee of the Whole Meeting Minutes September 12, 2023
Minutes from the Committee of the Whole meeting where initial discussions occurred regarding the rezoning application for Island Highway and other municipal matters.
Committee of the Whole Meeting Minutes
September 12, 2023
The Chair noted it has been a successful summer in View Royal, with tournaments being held at the Helmcken Centennial Park, and updated the Committee on the West Shore Parks and Recreation Society.
The Committee discussed the potential of restoring tennis courts into pickle ball courts at the Juan de Fuca Recreation Centre.
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
9.1.3 New Business
9.2 ENVIRONMENT – Councillor MacKenzie, Chair
9.2.1 Chair’s Report
The Chair noted that the Town’s draft Building Bylaw No. 1111, 2023 incorporates changes to timelines for the implementation of the Zero Carbon Step Code and the following week is Recycling Awareness Week.
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
9.2.4 New Business
a) Adopt a Tree Program – Councillor MacKenzie
MOVED BY: Councillor MacKenzie SECONDED: Councillor Mattson
COW-47-23 THAT the Committee recommend to Council that the Adopt a Tree Program be referred to staff for review in the upcoming Urban Forest Strategy report. CARRIED
9.3 PLANNING, DEVELOPMENT & ENGAGEMENT – Councillor Mattson, Chair
9.3.1 Chair’s Report
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS
a) Rezoning Application 2023-01 – 339, 341, and 345 Island Highway
- Report dated August 29, 2023 from the Community Planner
The Community Planner gave a summary of the report to the Committee.
The Committee and staff discussed comprehensive development zoning, on-site amenities for future residents, access to parkland and Heddle Trail, increased traffic in the Harbour precinct, development cost charges, sewer maintenance, parking, fire truck access, rental rates, covenant for greenspace, highway noise, tree retention, height, density, and active transportation.
MOVED BY: Councillor Rogers SECONDED: Mayor Tobias
THAT the report dated August 29, 2023 from the Community Planner titled “Rezoning Application 2023-01 – 339, 341 and 345 Island Highway” be received for information. CARRIED
b) Development Variance Permit 2023-07 – 25 Chancellor Avenue
- Report dated September 7, 2023 from the Senior Planner
The Senior Planner gave a review of the report to the Committee.
The Committee and staff discussed form and character and neighbourhood engagement.
MOVED BY: Councillor Brown SECONDED: Councillor Rogers
THAT the report dated September 7, 2023 from the Senior Planner titled “Development Variance Permit 2023-07 – 25 Chancellor Avenue” be received for information. CARRIED
c) Request to Amend Covenant for Erskine Lane/Watkiss Way Roundabout
- Report dated September 6, 2023 from the Senior Planner
The Senior Planner gave an overview of the report to the Committee.
The Committee and staff discussed the provision of a signal instead of a traffic circle at the Erskine Lane/Watkiss Way intersection including pedestrian safety and access, design of intersection and approach, traffic volume, and connection to the Galloping Goose Regional Trail.
MOVED BY: Councillor Brown SECONDED: Councillor Rogers
THAT the report dated September 6, 2023 from the Senior Planner titled “Request to Amend Covenant for Erskine Lane/Watkiss Way Roundabout” be received for information. CARRIED
d) Review of Business License Fees for Cannabis Retail Stores
- Report dated September 6, 2023 from the Senior Planner
MOVED BY: Councillor Kowalewich SECONDED: Councillor Rogers
COW-44-23 THAT the Committee recommend to Council that the business license fee for cannabis retail stores be changed from $7,500 to $1,500. CARRIED Councillor MacKenzie opposed
Councillor Mattson left the meeting at 9:36 p.m. and Mayor Tobias assumed the Chair.
e) Membership to the Urban Development Institute – Capital Region
- Report dated September 6, 2023 from the Director of Development Services
MOVED BY: Councillor Rogers SECONDED: Councillor MacKenzie
THAT the Committee recommend to Council that membership to the Urban Development Institute be discontinued in 2024. DEFEATED Councillors Brown, Kowalewich and Lemon opposed
MOVED BY: Councillor Lemon SECONDED: Councillor Kowalewich
THAT the report dated September 6, 2023 from the Director of Development Services titled “Membership to the Urban Development Institute – Capital Region” be received for information. CARRIED
COMMITTEE REPORTS
OTHER REPORTS
9.3.4 New Business
9.4 PUBLIC WORKS & TRANSPORTATION – Councillor Rogers, Chair
9.4.1 Chair’s Report
9.4.2 Business Arising from Previous Minutes
9.4.3 Reports
STAFF REPORTS
a) CRD Transportation Governance Questionnaire Finalization
- Report dated September 7, 2023 from the Director of Engineering
MOVED BY: Mayor Tobias SECONDED: Councillor MacKenzie
THAT the meeting be extended to 10:30 p.m. CARRIED Councillor Brown opposed
The Director of Engineering gave a summary of the report to the Committee.
The Committee and staff discussed Council’s response to the questionnaire.
MOVED BY: Councillor Brown SECONDED: Councillor Lemon
COW-45-23 THAT the Committee recommend that the Town of View Royal Council collated responses to the Capital Regional District Transportation Governance Engagement Workbook, discussed and agreed upon at the September 12, 2023 Committee of the Whole meeting, be submitted as the Town’s completed questionnaire to the Capital Regional District. CARRIED
COMMITTEE REPORTS
OTHER REPORTS
9.4.4 New Business
a) Petition Government to Fund and Install Bike Lane on Admirals Road – Notice of Motion Referred from September 5, 2023 Council meeting – Councillor Rogers
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
COW-46-23 THAT the Committee recommend to Council that a letter be sent to the Ministry of Transportation and Infrastructure encouraging the installation of bicycle lanes on the east side of Admirals Road. CARRIED
10. CORRESPONDENCE
a) Email dated September 11, 2023 from N. Garry, 333A Stewart Avenue, Re: Rezoning Application – 339, 341, and 345 Island Highway
MOVED BY: Councillor Kowalewich SECONDED: Councillor Rogers
THAT the email dated September 11, 2023 from N. Garry, 333A Stewart Avenue, Re: Rezoning Application – 339, 341, and 345 Island Highway be received. CARRIED
b) Email dated September 11, 2023 from S. Presho, 284 Pallisier Avenue, Re: Rezoning Application – 339, 341, and 345 Island Highway
MOVED BY: Councillor Kowalewich SECONDED: Councillor Rogers
THAT the email dated September 11, 2023 from S. Presho, 284 Pallisier Avenue, Re: Rezoning Application – 339, 341, and 345 Island Highway be received. CARRIED
c) Email dated September 11, 2023 from V. Dammann, 285 Pallisier Avenue, Re: Rezoning Application – 339, 341, and 345 Island Highway
MOVED BY: Councillor Kowalewich SECONDED: Councillor Rogers
THAT the email dated September 11, 2023 from V. Dammann, 285 Pallisier Avenue, Re: Rezoning Application – 339, 341, and 345 Island Highway be received. CARRIED
d) Email dated September 11, 2023 from C. & N. Stewart, 22 Erskine Lane, Re: Request to Amend Covenant for Erskine Lane/Watkiss Way Roundabout
MOVED BY: Councillor Kowalewich SECONDED: Councillor Rogers
THAT the email dated September 11, 2023 from C. & N. Stewart, 22 Erskine Lane, Re: Request to Amend Covenant for Erskine Lane/Watkiss Way Roundabout be received. CARRIED
e) Email dated September 11, 2023 from H. Cairns, 566 Prince Robert Drive, Re: Rezoning Application – 339, 341, and 345 Island Highway
MOVED BY: Councillor Kowalewich SECONDED: Councillor Rogers
THAT the email dated September 11, 2023 from H. Cairns, 566 Prince Robert Drive, Re: Rezoning Application – 339, 341, and 345 Island Highway be received. CARRIED
11. QUESTION PERIOD
a) S. Presho, 285 Pallisier Avenue, questioned the Committee regarding noise mitigation.
12. MOTIONS & NOTICES OF MOTION
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Rogers SECONDED: Councillor MacKenzie
THAT this meeting terminate. Time: 10:23 p.m. CARRIED
MAYOR
CORPORATE OFFICER