TOWN OF VIEW ROYAL

COUNCIL MEETING TUESDAY, JANUARY 15, 2013 @ 7:00 p.m. VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

1. CALL TO ORDER

   (Mayor Hill)

2. APPROVAL OF AGENDA

   (motion to approve)

3. MINUTES, RECEIPT & ADOPTION OF

   a) Minutes of the Special Council meeting held December 11, 2012 ................................... Pg. 1-2 (motion to adopt) b) Minutes of the Council meeting held December 4, 2012 .................................................... Pg. 3-18 (motion to adopt) c) Minutes of the Public Hearing held December 4, 2012 .................................................... Pg. 19-23 (motion to adopt)

4. MAYOR'S REPORT

   a) Presentation of Queen Elizabeth II's Diamond Jubilee Medal to Paul Hurst, Rob Smith, Gerry Cadwallader, John Chow, Cindy Heslop, Ruth Reynolds and Andria Tetlow

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 ### STAFF REPORTS a) Development Permit Application No. 2011/12 – 231, 235, 237A, 237B and 241 Island Highway 1. Report dated January 9, 2013 from the Senior Planner ................................................. Pg. 24-51

Staff Recommendation: THAT Development Permit 2011/12 be approved;

AND THAT Development Permit 2011/12 include the following: * variance to the required side yard for the existing house at 241 Island Highway from 4.5m to 2.0m; * variance to the required side yard for Block B from 4.5m to 2.0m; * variance to the required rear yard for an electrical kiosk from 4.5m to 2.0m; * variance to the building height for Block A from 10.0m to 12.6m; * variance to the building height for Block B from 10.0m to 14.1m; * variance to the building height for Block C from 10.0m to 12.8m; * variance to the building height for Block D from 10.0m to 11.9m; * variance to the building height for Block E from 10.0m to 13.0m; * variance to the building height for Block F from 10.0m to 12.0m; * variance to the building height for Block G from 10.0m to 12.1m; * variance to the required number of recreation vehicle parking stalls from six to zero; and * variance to the required number of buildings per parcel from one to eight.

AND FURTHER THAT Development Permit 2011/12 include the following for the purposes of a phased strata plan: * Variance to the required side yard for Block B from 4.5m to 0.6m; and * Variance to the required side yard for Block D from 4.5m to 1.6m.

2. Comments from the Applicant 3. Comments from the Public 4. Correspondence

b) Development Permit Application No. 2012/10– 1649 Lloyd Place 1. Report dated January 10, 2013 from the Senior Planner ............................................... Pg. 53-90

Staff Recommendation: THT Development Permit No. 2012/10 be approved;

AND THAT Development Permit 2012/10 include the following: * variance to the maximum building height for Block A from 7.5m to 9.0m; * variance to the maximum building height for Block B from 7.5m to 10.1m; * variance to the maximum building height for Block C from 7.5m to 8.6m; * variance to the required number of recreational vehicle parking spaces from three to zero; * variance to the required number of buildings per parcel from one to four; * condition to require a covenant to preserve additional land in a natural state prior to building permit issuance; and * the recommendations and Tree Protection Plan in the Arborists Report.

2. Comments from the Applicant 3. Comments from the Public 4. Correspondence

c) Development Permit Application No. 3060-20-02/05 (637644 BC Ltd. – 207 Hart Road) 1. Report dated January 11, 2013 from the Senior Planner ............................................ Pg. 91-116

Staff Recommendation: THAT the report dated January 11, 2013 from the Senior Planner titled “Development Permit Application No. 3060-20-02/05” be received.

d) 2008-2011 Consolidated Financial Statement Adjustment 1. Report dated November 29, 2012 from the Director of Finance.................................. Pg. 117-118

Staff Recommendation: THAT the report dated November 29, 2012 from the Director of Finance titled "2008-2011 Consolidated Financial Statement Adjustment” be received for information.

8.2 ### COMMITTEE REPORTS a) From the Committee of the Whole meeting held January 8, 2013

Recommendations: * Review of Bylaw Enforcement Policy - Procedures, Confidentiality Issues and the Setting of Bylaw Priorities 1. THAT the Committee recommend to Council that secondary suite bylaw enforcement be at staff's discretion pending completion of the secondary suite review. (COW-01-13) * West Shore Parks and Recreation Society - Amended 2013 Budget 1. THAT the Committee recommend to Council that the 2013 West Shore Parks and Recreation Society's 2013 operating budget be approved as submitted. (COW-02-13) * Policy Manual Review 1. THAT the Committee recommends to Council that the following policies be removed from the Policy Manual: * Policy No. C-300.17 Future Meetings at Strawberry Vale Community Club Hall; * Policy No. C-300.18 Conflict of Interest Guidelines (Volunteer Appointments); * Policy No. C-300.19 Revised Meeting Times, Protective Services and Public Works & Transportation Committees; * Policy No. C-300.20 Conflict of Interest, Council Members; * Policy No. C-300.21 Transportation Advisory Committee, Appointment of; * Policy No. C-300.25 Revised Meeting Time for Finance and Administration; and * Policy No. C-300.28 Public Participation Period. (COW-03-13) * Core Area Wastewater Treatment Program 1. THAT the Committee recommend to Council that staff prepare a report regarding payment options for the Core Area Wastewater Treatment Program. (COW-04-13) * Zoning Bylaw Project - Communications Plan 1. THAT the report dated January 3, 2013 from the Director of Development Services titled "Zoning Bylaw Project – Communications Plan" be received for information; * AND THAT the Committee recommend to Council that the attached communications plan be endorsed. (COW-05-13) * Subdivision and Development Control Bylaw 1. THAT the Committee recommend to Council that the Town of View Royal engage Urban Systems for the development of a Subdivision and Development Control Bylaw at a cost of $50,000 plus taxes;

AND THAT the authorized signatories be authorized to sign on behalf of the Town. (COW-06-13)