Minutes of a Council Meeting held on Tuesday, June 4, 2013

TOWN OF VIEW ROYAL

MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, JUNE 4, 2013

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

PRESENT WERE: Acting Mayor Screech Councillor Mattson Councillor Rogers

REGRETS: Mayor Hill Councillor Rast

PRESENT ALSO: S. Jones, Director of Corporate Administration L. Chase, Director of Development Services J. Chow, Senior Planner E. Bolster, Deputy Municipal Clerk

5 members of the public 0 members of the press

1. CALL TO ORDER

Acting Mayor Screech called the meeting to order at 7:00 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the agenda be amended to include 8.1(a)(4)(a) and 8.1 (b)(4)(a);

AND THAT the agenda be approved as amended. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held May 21, 2013

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the minutes of the Council meeting held May 21, 2013 be adopted as presented. CARRIED

4. MAYOR'S REPORT

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Development Variance Permit Application No. 2013/02 – 333A Stewart Avenue

1. Report dated May 30, 2013 from the Senior Planner The Senior Planner gave a brief summary of the application to Council.

2. Comments from the Applicant B. Wilkin, designer and general contractor, stated that the property owners of both 333A and 335 Stewart Avenue wished to have gates on their properties that were matching for safety reasons and to avoid trespassing onto their property. They are requesting a variance to the gate from 1.0m to 1.55m in keeping with the scale of the homes. The height is measured to the top of the gate posts. The gates themselves would be approximately 1.2-1.3 m tall. The gates would have open rails that would be visually permeable.

   G. Mathies, 333A Stewart Avenue, noted that he has spoken to ten neighbouring property owners; and with the exception of one neighbor all were in favour of the variance. He stated that there are several neighbouring properties which have fences higher than 1.0m including his neighbour to the east.

   Council discussed the height; esthetics; setting of precedence; and potential safety concerns.

3. Comments from the Public a) D. Critchley, 132 St. Giles Street, spoke in support of the development variance permit application no. 2013/02 for 333A Stewart Avenue.

4. Correspondence a) Email dated June 1, 2013 from M. Brown, Re: Development Variance Permit Application No. 2013/02 – 333A Stewart Avenue

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the email dated June 1, 2013 from M. Brown, Re: Development Variance Permit Application No. 2013/02 – 333A Stewart Avenue be received. CARRIED

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

C-31-13 THAT Development Variance Permit No. 2013/02 – 333A Stewart Avenue be rejected. CARRIED Acting Mayor Screech voted in the negative

b) Development Variance Permit Application No. 2013/03 – 335 Stewart Avenue

1. Report dated May 30, 2013 from the Planner The Senior Planner gave a brief summary of the application to Council.

2. Comments from the Applicant B. Richards, 335 Stewart Avenue, stated his wishes to construct a fence 1.55m in height in order to deter people and animals from entering his property. He noted the proposed fence will be transparent; and that neighbouring properties have fences that are higher than the allowable height.

   B. Wilkin, designer, noted that if gates are allowed in View Royal than they should be constructed to the scale of the home.

3. Comments from the Public a) D. Critchley, 132 St. Giles Street, spoke in support of the development variance permit application no. 2013/03 for 335 Stewart Avenue.

4. Correspondence a) Email dated June 1, 2013 from M. Brown, Re: Development Variance Permit Application No. 2013/03 – 335 Stewart Avenue

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the email dated June 1, 2013 from M. Brown, Re: Development Variance Permit Application No. 2013/03 – 335 Stewart Avenue be received. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-32-13 THAT Development Permit Variance No. 2013/03 – 335 Stewart Avenue be rejected. CARRIED Acting Mayor Screech voted in the negative

c) West Shore Parks and Recreation Society 2013 Annual General Meeting

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-33-13 THAT Mayor Graham Hill be appointed as the Town of View Royal owner representative for the purpose of the West Shore Parks and Recreation 2013 Annual General meeting to be held June 13, 2013. CARRIED

8.2 COMMITTEE REPORTS

8.3 OTHER REPORTS

a) Minutes of the Capital Regional District Board meeting held May 8, 2013

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the minutes of the Capital Regional District Board meeting held May 8, 2013 be received. CARRIED

9. CORRESPONDENCE

9.1 FOR ACTION

9.2 FOR INFORMATION

a) Letter dated May 22, 2013 from BC SPCA, Re: Wild ARC – Avian and Mammal Pen Capital Repairs

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the letter dated May 22, 2013 from BC SPCA, Re: Wild ARC – Avian and Mammal Pen Capital Repairs be received for information. CARRIED

10. BYLAWS

a) Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 841, 2013

1. Report day May 27, 2013 from the Deputy Municipal Clerk

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the report dated May 27, 2013 from the Deputy Municipal Clerk titled “Draft Amendment to Municipal Ticket Information Bylaw No. 643, 2007” be received. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT Municipal Ticket Information Bylaw, No. 643, 2007, Amendment Bylaw No. 841, 2013 be given first, second and third reading. CARRIED

11. NEW BUSINESS

a) Consideration of Further Appointments to Advisory Committees

Council requested that an advertisement for additional advisory committee members be placed in the Town’s monthly e-newsletter, notice board, and on the Town website.

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(g) and Section 90 (2)(b) of the Community Charter. CARRIED

15. RISING REPORT

16. TERMINATION

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT this meeting terminate. Time: 7:45 p.m. CARRIED