MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, NOVEMBER 19, 2013

TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING

HELD ON TUESDAY, NOVEMBER 19, 2013 VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

PRESENT WERE:

Mayor Hill Councillor Mattson Councillor Rast Councillor Rogers Councillor Screech

REGRETS:

(None listed)

PRESENT ALSO:

K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Beauchamp, Director of Finance J. Rosenberg, Director of Engineering J. Chow, Senior Planner E. Bolster, Deputy Municipal Clerk

4 members of the public 0 member of the press

1. CALL TO ORDER – Mayor Hill called the meeting to order at 7:00 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the agenda be amended to include item 7(a);

AND THAT the agenda be approved as amended. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held November 5, 2013

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the minutes of the Council meeting held November 5, 2013 be adopted as presented. CARRIED

4. MAYOR’S REPORT

5. PETITIONS & DELEGATIONS

a) K. Strom, Principal, Shoreline Middle School, Re: Possibility of a Chip Trail Along the Waterline at Shoreline Middle School and the CRD Pump Station

Ms. Strom prefaced her comments by noting that she is not speaking on behalf of the School District or the Capital Regional District (CRD). She spoke to Council in regard to the placement of a wood chip trail along the field side of Shoreline Middle School. She noted she had met with Capital Regional District (CRD) staff to discuss replacing the turf with a chip trail for the community and students to enjoy. Ms. Strom also summarized the School District’s concerns about installation of new capital works that would require ongoing maintenance funds, detracting from core curriculum funds.

The cost to install the chip trail would be $10/lineal foot and that the CRD is only able to contribute $3,500 towards this project. Accordingly, the chip trail project is part of the School’s longer term initiatives.

Council and Ms. Strom discussed potential placement of the trail along the shoreline rather than the field and funding for the trail.

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

a) Rudyard Road – Update on Enforcement of Left Turn

Councillor Rast stated she had spoken with the RCMP Inspector who indicated that enforcement has begun and that the RCMP will continue to periodically monitor and enforce the no left turn from Helmcken Road onto Rudyard Road. It was noted that the short-cutting may be tied to the Craigflower Bridge Replacement Project and that a longer-term solution should be explored only once that Project is completed to determine if the matter remains outstanding.

8. REPORTS

8.1 STAFF REPORTS

a) West Shore Parks and Recreation Extension Agreements

1. Report dated November 14, 2013 from the Chief Administrative Officer

Council noted they would like to see a plan of action and deliverables established so that the matter of the West Shore Parks and Recreation agreements is completed.

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-110-13 THAT the Town of View Royal enter into the six month extension agreements in support of our participation of the West Shore Parks and Recreation service and that authorization be granted to execute all documentation related to the extensions. CARRIED

b) Naming/Renaming of Municipal Assets Policy

1. Report dated November 4, 2013 from the Director of Corporate Administration

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

C-111-13 THAT Policy 6400-011 Street Naming be rescinded;

AND THAT Policy 6400-039 Naming/Renaming of Municipal Assets be approved;

AND FURTHER THAT the existing Suggestions for Street Names list be reviewed. CARRIED

c) External Auditors for the Years 2013 to 2015

1. Report dated November 13, 2013 from the Director of Finance

MOVED BY: Councillor Mattson SECONDED: Councillor Rast

C-112-13 THAT Hayes Stewart Little & Co. be appointed as the external auditors for the Town of View Royal for the fiscal years 2013, 2014 and 2015;

AND THAT there be an option to extend for two additional periods of one year each, to a maximum total term of five years;

AND FURTHER THAT the option to extend the term of the contract is by mutual agreement between the two parties. CARRIED

d) Greater Victoria Public Library Provisional Financial Plan

1. Report dated November 14, 2013 from the Director of Finance

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the report dated November 14, 2013 from the Director of Finance titled "Greater Victoria Public Library Provisional Financial Plan" be received for information;

AND THAT the Greater Victoria Public Library be invited to make a presentation to Council when the final 2014 Greater Victoria Public Library Financial Plan is adopted. CARRIED

8.2 COMMITTEE REPORTS

a) Recommendations from the Committee of the Whole meeting held November 12, 2013

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-113-13 THAT an additional expenditure of $25,000 for E&N Trail installation and $15,000 for View Royal Park be authorized. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the recommendation regarding Development Permit Application No. 2013/16 - 138 St. Giles Street be received. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-114-13 THAT the Town of View Royal write to the Premier and the Minister of Agriculture to request that:

a.) No changes to the Agricultural Land Reserve be considered without undertaking a thorough and open consultation process in advance with local government, interested parties, and stakeholders; and

b.) The Agricultural Land Commission's mandate and work continue to be permitted in an unfettered manner, free from political interference. CARRIED

8.3 OTHER REPORTS

9. CORRESPONDENCE

9.1 FOR ACTION

a) Email dated November 7, 2013 from C. Robson, Treasurer, View Royal Community Hall, Re: Sewer User Fee

Council suggested that the View Royal Community Association also appeal to the Juan de Fuca Water Commission to reduce the water charges applied during the time there was a leakage.

MOVED BY: Councillor Rast SECONDED: Councillor Screech

THAT the View Royal Community Association's 2013 sewer user fee bill be the same as the View Royal Community Association’s 2012 sewer user fee bill. CARRIED

b) Letter dated October 31, 2013 from C. Pease, Chief Administrative Officer, City of Colwood, Re: Letter of Support for Regional Crime Unit

MOVED BY: Councillor Screech SECONDED: Councillor Rast

THAT the Town support the City of Colwood's position regarding the Regional Crime Unit; and copy all municipalities within the CRD noting that the Regional Crime Unit is a worthwhile endeavour. CARRIED

9.2 FOR INFORMATION

a) Letter dated November 4, 2013 from Director R. Martin, President, Gas Tax Program Services, Re: Gas Tax Agreement Community Works Fund Payment

MOVED BY: Councillor Rast SECONDED: Councillor Screech

THAT the letter dated November 4, 2013 from Director R. Martin, President, Gas Tax Program Services, Re: Gas Tax Agreement Community Works Fund Payment be received for information. CARRIED

b) Letter dated October 28, 2013 from Mayor D. Corrigan, City of Burnaby, Re: Renewal of Federal Gas Tax Agreement – UBCM Member Survey

MOVED BY: Councillor Rast SECONDED: Councillor Screech

THAT the letter dated October 28, 2013 from Mayor D. Corrigan, City of Burnaby, Re: Renewal of Federal Gas Tax Agreement – UBCM Member Survey be received for information. CARRIED

10. BYLAWS

11. NEW BUSINESS

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson