MINUTES OF THE ANNUAL GENERAL MEETING OF CREST INCORPORATED HELD MAY 15, 2013
Minutes from the previous year's CREST AGM detailing board elections and financial statement reception.
MINUTES OF THE ANNUAL GENERAL MEETING OF THE MEMBERS OF CAPITAL REGION EMERGENCY SERVICES TELECOMMUNICATIONS (CREST) INCORPORATED (the "Company")
HELD AT 3:45 P.M. ON MAY 15, 2013 AT 625 FISGARD STREET, VICTORIA, BC
SHAREHOLDERS PRESENT:
| Registered Shareholder | Authorized Representative |
|---|---|
| BC Transit | Director Mike Davis |
| British Columbia Ambulance Service | Director Grant Brilz |
| Capital Regional District | Director Mike Hicks |
| Director Wayne McIntyre | |
| Director David Howe | |
| Central Saanich, District of | Councillor Alicia Cormier |
| Colwood, City of | Councillor Gordie Logan |
| Esquimalt, Town of | Councillor Robert McKie |
| Highlands, District of | Councillor Karel Roessingh |
| Metchosin, District of | Councillor Larry Tremblay |
| North Saanich, District of | Councillor Dunstan Browne |
| Province of British Columbia | Director Perry Clark |
| Saanich, District of | Councillor Leif Wergeland |
| Sidney, Town of | Councillor Tim Chad |
| Sooke, District of | Councillor Kerrie Reay |
| Victoria, City of | Councillor Geoff Young |
| View Royal, Town of | Councillor Heidi Rast |
SHAREHOLDERS REPRESENTED BY PROXY:
- Lillian Spzak, City of Langford, represented by Lanny Seaton
- Nils Jensen, District of Oak Bay, represented by John Herbert
NON-SHAREHOLDER MEMBERS PRESENT:
- RCMP, represented by Kelly Folk
Total shareholders present in person: 17 Total shareholders represented by proxy: 2 Total Non-Shareholder Members present: 1
Gordie Logan, the Chair of the Board of the Company, acted as Chair of the Meeting and Gord Horth, acted as Secretary.
1. CALL TO ORDER
The Chair called the Meeting to order at 3:45 p.m.
2. ATTENDANCE
The Chair requested that the authorized representatives for the Members place their names on the sign-in sheet and confirmed that all proxies received by the Company by the deadline for delivery had been deposited with the Secretary.
The Secretary reported that there were 17 shareholders present in person, holding a total of 17 Common shares, and that there were 2 shareholders represented by proxy, holding a total of 2 Common shares, making a grand total of 19 Common shares represented in person and by proxy. The Secretary further reported that there were 18 Members present in person and 2 Members represented by proxy.
3. DECLARATION OF QUORUM
Based on the information provided by the Secretary, the Chair confirmed that a quorum was present and that the Meeting was duly constituted and competent for the transaction of business.
4. NOTICE OF MEETING
The Chair stated that the Notice of Meeting and accompanying materials were mailed out on April 19, 2019 to all Members. The Chair asked if there was any objection to waiving the reading of the Notice of Meeting. As there was no objection, the reading of the Notice of Meeting was waived.
5. APPROVAL OF MINUTES FROM PREVIOUS MEETINGS
The Chair confirmed that copies of minutes for the Company’s annual meeting held on May 16, 2012 had been provided to the shareholders with the Notice of Meeting for this Meeting.
MOVED AND SECONDED THAT:
The minutes of the annual general meeting of the Company held on May 16, 2012 be verified and approved.
CARRIED
6. FINANCIAL STATEMENTS
The Chair laid before the Meeting the audited financial statements of the Company for the fiscal period ended December 31, 2012 and confirmed that a copy of these financial statements, as well as the 2013 budget, was provided to the shareholders with the Notice of Meeting for this Meeting. Gord Horth, Secretary, gave a brief verbal report on the financial statements.
MOVED AND SECONDED THAT:
The financial statements of the Company for the period ended December 31, 2012, and the 2013 budget be and they are received by the shareholders.
CARRIED
7. ANNUAL REPORT
The Chair confirmed that a copy of the Company’s 2012 Annual Report was provided to the shareholders when they arrived at the meeting.
MOVED AND SECONDED THAT:
The Company’s 2012 Annual Report be and is hereby received by the Shareholders.
CARRIED
8. APPOINTMENT OF AUDITOR
MOVED AND SECONDED THAT:
KPMG be and are hereby appointed as auditors of the Company for the ensuing year and that the directors be and are hereby authorized to fix their remuneration.
CARRIED
9. NUMBER OF DIRECTORS
MOVED AND SECONDED THAT:
The number of directors be fixed at 20.
CARRIED
10. ELECTION OF DIRECTORS
The Chair advised the Meeting that the following 20 individuals had been nominated by the Company as directors for the ensuing year:
| Organization | Nominee(s) |
|---|---|
| BC Transit | Mike Davis, VP Business Development & CIO |
| Capital Regional District | Mike Hicks, EA Juan De Fuca |
| David Howe, EA South Gulf Islands | |
| Wayne McIntyre, EA Salt Spring Island | |
| Central Saanich, Corporation of the District of | Councillor Alicia Cormier |
| Colwood, City of | Councillor Gordie Logan |
| Emergency Health Services Commission | Grant Brilz, Superintendent |
| Esquimalt, Corporation of the Town of | Councillor Robert McKie |
| Her Majesty the Queen in Right of the Province of British Columbia, represented by the Solicitor General | Perry Clark, Executive Director |
| Highlands, District of | Councillor Karel Roessingh |
| Langford, District of | Councillor Lillian Szpak |
| Metchosin, District of | Councillor Larry Tremblay |
| North Saanich, District of | Councillor Dunstan Browne |
| Oak Bay, Corporation of the District of | Councillor Nils Jensen |
| Saanich, Corporation of the District of | Councillor Leif Wergeland |
| Sidney, Town of | Councillor Tim Chad |
| Sooke, District of | Councillor Kerrie Reay |
| Victoria, Corporation of the City of | Councillor Geoff Young |
| View Royal, Town of | Councillor Heidi Rast |
| RCMP, represented by | Kelly Folk |
There were no further nominations.
MOVED AND SECONDED THAT:
The persons nominated as directors of the Company be declared elected as directors of the Company, to hold office until the close of the next annual general meeting of the Company or until others are elected or appointed in their place.
CARRIED
13. OTHER BUSINESS
The Chair stated that all business in the Notice of Meeting had been completed and invited the Members to raise any other business.
No other business was raised.
14. CONCLUSION OF MEETING
The Meeting terminated at 4:53 p.m.
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