Town of View Royal Council Meeting Agenda - May 20, 2014

AGENDA

1. CALL TO ORDER (Mayor Hill)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES, RECEIPT & ADOPTION OF a) Minutes of the Special Council meeting held May 13, 2014 (motion to adopt) b) Minutes of the Council meeting held May 6, 2014 (motion to adopt)

4. MAYOR’S REPORT

5. PETITIONS & DELEGATIONS a) R. Bickel, Craigflower Community Garden Re: New Location for Craigflower Community Garden

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

   8.1 STAFF REPORTS a) Tree Removal Application, Strata 9076 at 14 Erskine Lane

   1. Report dated May 14, 2014 from the Parks Supervisor

   Staff Recommendation: THAT Council approve the removal of one (1) of the six (6) trees at 14 Erskine Lane as requested in the Tree Removal application for 14 Erskine Lane;

   AND THAT as per the Town’s Tree Protection Bylaw No. 695, that two (2) trees be replanted (2:1 ratio) for the one (1) tree to be removed;

   AND FURTHER THAT Strata 3076 complete the replanting of twenty-five (25) trees (or a donation of an equivalent monetary value for planting in parks) from previous permits issued since 2006.

   b) Residential Garbage Collection

   1. Report dated May 14, 2014 from the Director of Engineering

   Staff Recommendation: THAT Council directs staff to sole source a contract with Waste Management;

   AND THAT staff negotiate a five to seven year contract maintaining a weekly pick-up schedule that includes both garbage and kitchen scraps pick-up.

   8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

   1. From the May 13, 2014 Committee of the Whole meeting a) Advisory Committee Structure Review and Revitalization
   2. THAT the report titled “Advisory Committee Structure Review and Revitalization” be received for information.

   AND THAT the Committee recommend to Council that a Council and Joint Advisory Committee workshop be held on May 27, 2014 to discuss restructuring and revitalizing alternatives for Advisory Committees. (COW-55-14)

   8.3 OTHER REPORTS

9. CORRESPONDENCE

   9.1 FOR ACTION a) Letter dated May 8, 2014 from J. Sinclair, President, BC Federation of Labour and G. MacPherson, President, Shipyard General Workers’ Federation of BC, Re: Commitment to BC Shipbuilding Industry b) Letter dated May 7, 2014 from P. Quealey, Assistant Deputy Minister, Emergency Management BC, Re: Province-Wide Earthquake Preparedness Consultation c) Letter dated April 27, 2014 from M. Greive, Community Builder, Shoreline Middle School, Re: Solstice on the Shore

   9.2 FOR INFORMATION a) Letter dated May 2, 2014 from S. Anton, Attorney General, Minister of Justice, Re: Province-Wide Earthquake Preparedness Consultation b) Letter dated April 30, 2014 from D. Guscott, CEO, PRIMECorp, Re: Update on PRIMECorp

10. BYLAWS a) Juan de Fuca Recreation Centre Fees and Charges Bylaw No. 701, 2007, Amendment Bylaw No. 891, 2014

    1. Report dated May 14, 2014 from the Deputy Municipal Clerk

    Staff Recommendation: THAT Council give first, second and third readings to Juan de Fuca Fees and Charges Bylaw No. 701, 2007, Amendment Bylaw No. 891, 2014.

    2. Juan de Fuca Recreation Centre Fees and Charges Bylaw No. 701, 2007, Amendment Bylaw No. 891, 2014 A Bylaw to Amend Juan de Fuca Recreation Centre Fees and Charges Bylaw No. 701, 2007 (first, second and third reading)

    b) “Historic Road” – Road Closure, Removal of Highway Dedication and Disposition by Exchange

    1. Report dated May 15, 2014 from the Director of Corporate Administration

    Staff Recommendation: THAT Road Closure and Removal of Highway Dedication – Historic Road, Bylaw No. 876, 2014 be given first, second and third readings;

    AND THAT the title of Historic Road be conveyed to the Province of British Columbia at the appropriate time in exchange for:

    a.) Road dedication to the Town of View Royal of approximately 237.3m² from the frontages of: Remainder Lot 1, Section 2, Esquimalt District, Plan 11766 (PID 005-127-076); Remainder Lot 2, Section 2, Esquimalt District, Plan 11766 (PID 005-127-092); Remainder Lot 1, Section 2, Esquimalt District, Plan 11919 (PID 004-910-010);

    b.) an approximately 229.4 m² statutory right-of-way and covenant both in favour of the Town of View Royal over: Remainder Lot 1, Section 2, Esquimalt District, Plan 11766 (PID 005-127-076) and Lot A, Section 2, Esquimalt District, Plan 17320 (PID 003-917-231); and

    c.) removal of the provision to provide replacement parking and replacement trees at the Craigflower Manor site as components of the Craigflower Bridge Replacement Project;

    AND THAT the road closure, removal of highway dedication and disposition by exchange be advertised pursuant to section 94 of the Community Charter;

    AND FURTHER THAT the Town’s authorized signatories be permitted to sign the associated documentation.

    2. Road Closure and Removal of Highway Dedication – Historic Road, Bylaw No. 876, 2014 A Bylaw to Close to all Types of Traffic and Remove the Dedication of Highway for all of “Historic Road” (first, second and third reading)

    c) Soil Deposit/Removal Bylaw No. 869, 2013 A Bylaw to Regulate the Deposit and Removal of Soil from Lands within the Town of View Royal (adoption)

    d) Development Cost Charge Reserve Fund Expenditure Bylaw No. 889, 2014 A Bylaw to Authorize the Expenditure of Monies in the DCC Reserve Fund (Park Improvements) (adoption)

    e) Collection and Disposal of Residential Garbage and Household Food Waste Bylaw No. 745, 2009, Amendment Bylaw No. 890, 2014 A Bylaw of the Town of View Royal relating to the Rates for the Collection and Disposal of Residential Garbage and Household Food Waste (adoption)

11. NEW BUSINESS a) Cancellation of the June 3, 2014 Council Meeting

    Recommendation: THAT the June 3, 2014 Council meeting be cancelled.

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(e & m) and Section 90 (2)(b) of the Community Charter.

15. RISING REPORT

16. TERMINATION

Next Regular Council Meeting: Tuesday, June 17, 2014 at 7:00 p.m.