TOWN OF VIEW ROYAL COUNCIL MEETING AGENDA

AGENDA

1. CALL TO ORDER (Mayor Hill)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES, RECEIPT & ADOPTION OF a) Minutes of the Council meeting held October 7, 2014 ..................................................... Pg. 1-9 (motion to adopt)

4. MAYOR’S REPORT

5. PETITIONS & DELEGATIONS a) R. Bickel, The View Royal Community Garden Expansion Project, Re: Funding to Create Garden Space ....................................................................................................... Pg. 10-11

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Form & Character Development Permit No. 2014/11 with Variance – 199 Island Highway (Four Mile House)

1. Report dated October 14, 2014 from the Planner ........................................... Pg. 12-23
2. Comments from the Applicant
3. Comments from the Public
4. Correspondence

Staff Recommendation:

THAT Council approve Development Permit No. 2014/11 as per the plans attached to the report dated May 29, 2013 from the Planner;

AND THAT Development Permit No. 2014/11 include the following variances:

• Variance to permit metal storage containers as accessory buildings
• Variance to the length of an accessory building from 7.5m to 17.5m

b) Environmental Development Permit Application No. 2014/04 – 237 Anya Lane

1. Report dated October 10, 2014 from the Senior Planner ............................... Pg. 24-86
2. Comments from the Applicant
3. Comments from the Public
4. Correspondence

Staff Recommendation:

THAT Development Permit Application No. 2014/04 be approved:

AND THAT the development permit include the following conditions:

1. Remediation work be conducted in accordance with the Restoration and Compensation Plan prepared by Swell Environmental Consulting dated October 25, 2013: a. remove invasive species within the Development Permit area b. plant one plant per square metre in restoration/compensation areas c. mulch planting area with 10cm composted mulch d. irrigate and weed for a minimum of 3 growing seasons
2. Spraying of a plant seed mix on and around the retaining wall

AND THAT the development permit include the following variance:

• Variance to permit a retaining wall up to 2.8m in height

AND FURTHER THAT a geotechnical and/or soil engineering report providing recommendations to ensure slope stability between the driveway and the natural boundary be incorporated into the development permit as a condition of issuance.

c) Environmental Development Permit Application No. 2014/06 – 2427 Chilco Road (Thetis Vale Phase 7)

1. Report dated October 16, 2014 from the Senior Planner ............................ Pg. 87-155

Staff Recommendation:

1. THAT Development Permit No. 2014/06 be approved;

AND THAT Development Permit No. 2014/06 include the following conditions:

a. Site work adjacent to the drainage channel to be in accordance with the recommendations of RAR Report 3109 by P.A. Harder Associates including the following: i. The 10m wide SPEA boundary on both sides of the creek channel needs to be clearly marked prior to the start of construction; ii. temporary snow fencing to be erected along the crest of the gulley slope and maintained throughout the construction period; iii. control and treatment of surface water runoff is required throughout the construction period to ensure that sediment laden waters do not enter the stream channel; iv. no equipment is permitted within the identified SPEA boundary; v. All culvert installation work needs to be scheduled for the June 15 to September 15 period; vi. a Section 9 notification to the BC Ministry of Environment is required for all culvert installation work; and vii. Tree clearing within the Riparian Assessment area should be planned to minimize tree removal and create a feathered edge along the sides of the ravine when possible.

b. Temporary fencing and posting of notices around sensitive features (including all P-3 zoned land) prior to land clearing, site preparation, blasting, grading, servicing and construction. Fences are not to be removed until authorized by the Director of Development Services;

c. Arborist to be present during clearing, blasting, excavation, and fill deposit of land within 7.5 metres of the two parks (P-3 zoned areas) to ensure minimum impact on protected root zones of trees to be retained;

d. Following blasting, a tree report from a certified arborist to address dangerous trees and to provide recommendations for mitigation of further construction impacts;

e. All development must be certified safe by a geotechnical engineer, with reports to be provided to the Town;

f. Geotechnical reports for the two parks (P-3 zoned areas) to be provided to the Town;

g. Site work adjacent to the drainage channel to be in accordance with the recommendations of the May 20, 2014 Interface Fire Hazard/Interface Wildfire Threat Assessment – Strathcona Forestry Consulting – including the following:

Land Clearing:

i. Land clearing to be conducted in accordance with the BC Wildfire Act; ii. Appropriate firefighting tools and equipment to be on site for high risk land clearing activities between April 1 and October 31; iii. Emergency Plan of Action to be on site with copy provided to the Town; iv. Hazard abatement in accordance with Town and CRD bylaws; v. construction workers to be made aware of fire risks;

Vegetation Management:

vi. Establish and maintain a FireSmart Priority Zone up to 10m around building footprints on the east side of lots 4-10 and the west side of lots 24-36; vii. Establish and maintain a FireSmart Priority Zone up to 15m around existing building at Lot 37 and extend vegetation management of 15+m. viii. landscaping to incorporate fire-resistant vegetation; ix. Remove invasive species and replant with approved FireSmart landscaping;

Construction:

x. Class A, B and C Fire retardant roof assemblies and non-combustible siding on new residences; xi. Follow FireSmart Guidelines for window/door glazing, eaves, vents, decking, and chimneys with approved spark arrestors; xii. Homes and accessory buildings to be equipped with working smoke alarms;

Access:

xiii. Roads and driveways to meet Canadian Geometric Road Design Guidelines for gradient and overhead clearance; xiv. Street addresses to be clearly evident during construction phase – at least 10 cm high with 12mm stroke, contrasting background colour and reflective; xv. New structures, road, driveways to be mapped for Fire Department; xvi. Access road to provide simultaneous access for emergency equipment and evacuation;

Fire Protection:

xvii. Tanker truck and adequate fire tools for initial attack on site during April to October; and

Regulatory Provisions:

xvii. follow-up assessment after subdivision approval to ensure mitigation measures have been implemented.

h. A development variance permit application be considered by Council for road widths, height of retaining walls, and definition of grade prior to subdivision to create Proposed Lots 1-36 as per the plans attached to the October 16, 2014 report from the Senior Planner;

i. Hours of trees removal, site preparation, blasting, servicing and construction to be in accordance with Noise Control Bylaw, 2003, No. 523; and

j. Security deposit of $50,000 for potential damage to the natural environment.

2. THAT an exemption of lot frontage requirements for Proposed Lots 10, 11, 16, 17, 18, 19 and 37 be approved as per the plans attached to the October 16, 2014 report from the Senior Planner.

3. THAT the proposed subdivision of Lot 37 be permitted to proceed as a separate application.

d) Eagle Creek Village Property Tax Estimate

1. Report dated October 13, 2014 from the Director of Finance ............. Pg. 156-157

Staff Recommendation:

THAT the report dated October 13, 2014 from the Director of Finance titled “Eagle Creek Village Property Tax Estimate” be received for information.

e) CRD Liquid Waste Management Planning

1. Report dated October 14, 2014 from the Chief Administrative Officer Pg. 158-168

Staff Recommendation:

THAT the report dated October 14, 2014 from the Chief Administrative Officer titled “CRD Liquid Waste Management Planning” be received for information.

f) Fortis Gas Operating Agreement

1. Report dated October 2, 2014 from the Chief Administrative Officer .. Pg. 169-200

Staff Recommendation:

THAT the Town of View Royal enter into the Fortis Gas Operating Agreement substantially in the form attached to the October 2, 2014 report titled “Fortis Gas Operating Agreement” from the Chief Administrative Officer.

g) Council Remuneration

1. Report dated October 14, 2014 from the Chief Administrative Officer Pg. 201-204

Staff Recommendation:

THAT Council remunerations be adjusted establishing the Mayor’s remuneration at $25,530.00 per annum and Councillors’ remuneration at $12,240.00 both effective January 1, 2015;

AND THAT the Council Remuneration Policy No. 0500-036 be approved.

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

1. From the October 14, 2014 Committee of the Whole meeting

a) Policy Manual Review

THAT the Committee recommend to Council that Policy No. 5200-001 – Recycling be deleted;

AND THAT, related to the removal of Policy No. 5200-001 from the Policy Manual, Section 2.9 from the “Advisory Committee Procedures” be deleted;

AND FURTHER THAT Policy No. 2600-034 – Emergency Callout EOC Staff be approved. (COW-72-14)

b) Business Continuity Plan

THAT the Committee recommend to Council that the Business Continuity Plan be approved. (COW-73-14)

8.3 OTHER REPORTS

9. CORRESPONDENCE

9.1 FOR ACTION

9.2 FOR INFORMATION

10. BYLAWS

a) Road Closure and Removal of Highway Dedication – Historic Road, Bylaw No. 876, 2014 ................................................................................................................................ Pg. 205-206 A Bylaw to Close to all Types of Traffic and Remove the Dedication of Highway for all of “Historic Road” (adoption)

b) Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 907, 2014 ..................................... Pg. 207 A Bylaw to Amend Zoning Bylaw No. 900, 2014 with Respect to the CD-1 Comprehensive Development Zone and 100 Aldersmith Place (third reading and adoption)

c) Road Closure and Removal of Highway Dedication – Part of Cheam Road, Bylaw No. 908, 2014 ........................................................................................................................ Pg. 208-209 A Bylaw to Close to all Types of Traffic and Remove the Dedication of Highway for Part of Cheam Road (first, second and third reading)

11. NEW BUSINESS

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(g) and Section 90 (2)(b) of the Community Charter.

15. RISING REPORT

16. TERMINATION

Next Regular Council Meeting: Tuesday, December 2, 2014 at 7:00 p.m.