TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, JUNE 17, 2014
Minutes from the previous council meeting detailing approvals, reports, and resolutions passed by the council.
TOWN OF VIEW ROYAL
MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, JUNE 17, 2014 VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
PRESENT WERE: Mayor Hill Councillor Mattson Councillor Rast Councillor Rogers Councillor Screech
REGRETS: (None listed)
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Rosenberg, Director of Engineering L. Chase, Director of Development Services J. Beauchamp, Director of Finance J. Chow, Senior Planner E. Bolster, Deputy Municipal Clerk
3 members of the public 0 member of the press
1. CALL TO ORDER
Mayor Hill called the meeting to order at 7:01 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the agenda be amended to include items 7 (a) and 8.1 (b);
AND THAT the agenda be approved as amended. CARRIED
3. MINUTES, RECEIPT & ADOPTION OF
a) Minutes of the Council meeting held May 20, 2014
MOVED BY: Councillor Rogers SECONDED: Councillor Screech
THAT the minutes of the Council meeting held May 20, 2014 be adopted as presented. CARRIED
4. MAYOR'S REPORT
5. PETITIONS & DELEGATIONS
a) J. Maxwell, President and R. Stewart, Games Cultural Chair, Highland Games Association, Re: Future Planned Use for the Craigflower Manor
Mr. Maxwell, Mr. Stewart and Council discussed the future planned uses of the Manor; preservation of historical artifacts; events planned for the property; nominal rent tenure with the Province; accessibility of the Manor to the public; and keeping the public informed in regard to use of the property.
6. PUBLIC PARTICIPATION PERIOD
7. BUSINESS ARISING FROM PREVIOUS MINUTES
a) Real Estate Sign - Kerwood Road
Council requested that staff investigate the large real estate sign at a residential property on Kerwood Road.
8. REPORTS
8.1 STAFF REPORTS
a) Environmental Development Permit No. 2014/04 – 2951 Craigowan Road (Christie Point)
- Report dated June 12, 2014 from the Planner
MOVED BY: Councillor Screech SECONDED: Councillor Rast
C-88-14 THAT Environmental Development Permit No. 2014/04 – 2951 Craigowan Road be approved as per the attachments to the report dated June 12, 2014 from the Planner. CARRIED
b) Draft Annual Report for Year Ended December 31, 2013
- Report dated June 13, 2014 from the Executive Assistant
Staff requested that Council provide feedback on the draft Annual Report to staff by July 8, 2014.
MOVED BY: Councillor Screech SECONDED: Councillor Mattson
THAT the Administrative portion of the Draft Annual Report for the Year Ended December 31, 2013 be received. CARRIED
8.2 COMMITTEE OF THE WHOLE RESOLUTIONS
a) Recommendations from the Committee of the Whole meeting held June 10, 2014
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
C-89-14 THAT staff install both temporary speed humps on Burnett Road adjacent to the side yards of 32 and 34 Bishan Place;
AND THAT these speed humps be configured to accommodate emergency vehicles to pass through. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT staff write to the Okanagan Basin Water Board supporting the urgent need to prevent invasive mussels from entering British Columbia. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
C-90-14 THAT an open house/workshop be held June 24, 2014 to consider the road cross sections and the Subdivision and Development Servicing bylaw. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
C-91-14 THAT staff send a response letter to Dr. Matthew Asplin explaining that the area referenced in his letter dated February 18, 2014 regarding Helmcken Road and Regional Transportation Investment belongs to the Ministry of Transportation. CARRIED
8.3 OTHER REPORTS
9. CORRESPONDENCE
9.1 FOR ACTION
a) Letter dated May 30, 2014 from R. Martin, UBCM President, UBCM Gas Tax Program Services, Re: Community Works Fund Agreement 2014-2024
MOVED BY: Councillor Rast SECONDED: Councillor Screech
THAT the Town enter into the Community Works Fund Agreement 2014-2024, which replaces the 2005-2015 Community Works Fund Agreement;
AND THAT the Mayor and Corporate Officer be authorized to execute the required documentation. CARRIED
b) Email dated May 20, 2014 from C. Christopher, Secretary, Workers' Compensation Board Retirees Association, Re: Return of Free Ferry Fares for BC Seniors
MOVED BY: Councillor Screech SECONDED: Councillor Rast
THAT the email dated May 20, 2014 from C. Christopher, Secretary, Workers’ Compensation Board Retirees Association, Re: return of free ferry fares for BC Seniors be received. CARRIED Councillor Mattson voted in the negative
c) Letter dated May 14, 2014 from B. Brown, Director of Development Services, Township of Esquimalt, Re: Proposed Official Community Plan Amendments Related to Development at McLoughlin Point
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT letter dated May 14, 2014 from B. Brown, Director of Development Services, Township of Esquimalt, Re: Proposed Official Community Plan Amendments related to development at McLoughlin Point be received. CARRIED
MOVED BY: Councillor Screech SECONDED: Councillor Rast
THAT a letter be sent to the Township of Esquimalt expressing concern regarding the proposed Official Community Plan amendments given that this has been identified for some time as a regional waste treatment centre and therefore there will be region-wide ramifications with respect to timing and funding for the Capital Regional District's sewage treatment plant project. CARRIED Mayor Hill and Councillor Mattson voted in the negative
9.2 FOR INFORMATION
a) Letter dated June 5, 2014 from L. Angel, Provincial & Executive Director Youth Justice and Forensic Services, Ministry of Children and Family Development, Re: Closure of the Victoria Youth Custody Centre
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT the letter dated June 5, 2014 from L. Angel, Provincial & Executive Director Youth Justice and Forensic Services, Ministry of Children and Family Development, Re: closure of the Victoria Youth Custody Centre be received for information. CARRIED
b) Letter dated June 4, 2014 from Min. S. Cadieux, Ministry of Children and Family Development, Re: Closure of the Victoria Youth Custody Centre
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT the letter dated June 4, 2014 from Min. S. Cadieux, Ministry of Children and Family Development, Re: closure of the Victoria Youth Custody Centre be received for information. CARRIED
c) Letter dated May 26, 2014 from C. Day, Chair, Victoria Family Court and Youth Justice Committee, Re: Closure of the Victoria Youth Cutody Centre
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT the letter dated May 26, 2014 from C. Day, Chair, Victoria Family Court and Youth Justice Committee, Re: closure of the Victoria Youth Custody Centre be received for information. CARRIED
d) Letter dated May 24, 2014 from L. Kaercher, Deputy Clerk, City of Langford, Re: Closure of the Victoria Youth Custody Centre
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT the letter dated May 24, 2014 from L. Kaercher, Deputy Clerk, City of Langford, Re: closure of the Victoria Youth Custody Centre be received for information. CARRIED
e) Letter dated May 12, 2014 from L. Barnes, Administrator, West Shore Parks and Recreation, Re: West Shore Parks and Recreation Society
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT the letter dated May 12, 2014 from L. Barnes, Administrator, West Shore Parks and Recreation, Re: West Shore Parks and Recreation Society be received for information. CARRIED
10. BYLAWS
a) Monthly Preauthorized Tax Prepayment Plan Bylaw No. 749, 2010, Amendment Bylaw No. 892, 2014
- Report dated June 12, 2014 from the Director of Finance
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the report dated June 12, 2014 from the Director of Finance titled "Monthly Preauthorized Tax Prepayment Plan Bylaw No. 749, 2010, Amendment Bylaw No. 892, 2014 be received. CARRIED
- Monthly Preauthorized Tax Prepayment Plan Bylaw No. 749, 2010, Amendment Bylaw No. 892, 2014 A Bylaw to Implement a Monthly Preauthorized Tax Prepayment Plan
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT Monthly Preauthorized Tax Prepayment Plan Bylaw No. 749, 2010, Amendment Bylaw No. 892, 2014 be given first, second and third reading. CARRIED
b) Juan de Fuca Recreation Centre Fees and Charges Bylaw No. 701, 2007, Amendment Bylaw No. 891, 2014 A Bylaw to Amend Juan de Fuca Recreation Centre Fees and Charges Bylaw No. 701, 2007
MOVED BY: Councillor Rast SECONDED: Councillor Screech
THAT Juan de Fuca Recreation Centre Fees and Charges Bylaw No. 701, 2007, Amendment Bylaw No. 891, 2014 be adopted. CARRIED Councillor Rogers voted in the negative
11. NEW BUSINESS
12. QUESTION PERIOD
13. MOTIONS & NOTICES OF MOTION
14. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(g & k) and Section 90 (2)(b) of the Community Charter. CARRIED
15. RISING REPORT
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
a) 2014 Election Cost Sharing Agreement From the June 17, 2014 In-Camera Council meeting:
MOVED BY: Councillor Screech SECONDED: Councillor Rast
C-92-14 THAT the Town of View Royal revise the cost sharing arrangement with School District 61 for the 2014 local government elections;
AND THAT the Town's authorized signatories be permitted to sign the associated documentation. CARRIED Councillor Mattson voted in the negative
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
b) Disposition of 280 Island Highway From the June 17, 2014 In-Camera Council meeting:
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
C-93-14 THAT the process to dispose of 280 Island Highway (PID 002-723-280) be undertaken,
AND THAT staff advertise the Town's notice of intent as per Section 26 of the Community Charter in regard to the disposition of 280 Island Highway (PID 002-723-280). CARRIED
16. TERMINATION
MOVED BY: Councillor Screech SECONDED: Councillor Mattson
THAT this meeting terminate. Time: 9:51 p.m. CARRIED
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