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Council Meeting/Documents/SITE SERVICING REPORT
Staff Report

SITE SERVICING REPORT

November 15, 2022Pages 193–2019 sections

An engineering report analyzing site conditions for storm drainage, sanitary sewers, and potable water for the expansion.

1 CALL TO ORDER
May 24, 2022McElhanneyEstimated fire flow: 217 l/s

West Shore Parks & Recreation Society 2023-2027 Five Year Financial Plan

REQUISITIONS 2023 2024 2025 2026 2027
Colwood $ (1,268,583) $ (1,319,326) $ (1,370,780) $ (1,421,498) $ (1,471,251)
Highlands (209,377) (217,752) (226,244) (234,615) (242,827)
Langford (3,137,471) (3,262,970) (3,390,225) (3,515,664) (3,638,712)
Metchosin (432,640) (449,946) (467,494) (484,791) (501,759)
View Royal (768,358) (799,093) (830,257) (860,977) (891,111)
Total Requisitions (5,816,429) (6,049,086) (6,285,000) (6,517,545) (6,745,659)
REQUISITION % INCREASE 5.00% 4.00% 3.90% 3.70% 3.50%

OPERATIONAL REVENUES

Category 2023 2024 2025 2026 2027
COVID RESTART GRANT - - - - -
Finance (73,156) (75,351) (77,611) (79,940) (82,338)
Food & Beverage (425,468) (438,232) (451,379) (464,920) (478,868)
Maintenance (211,443) (217,786) (224,320) (231,049) (237,981)
Marketing (20,000) (20,600) (21,218) (21,855) (22,510)
Parks (58,172) (59,917) (61,715) (63,566) (65,473)
Programs (6,178,577) (6,363,934) (6,554,852) (6,751,498) (6,954,043)
Reception (52,731) (54,312) (55,942) (57,620) (59,349)
Total Operational Revenues (7,019,547) (7,230,133) (7,447,037) (7,670,448) (7,900,562)

OPERATIONAL EXPENSES

Category 2023 2024 2025 2026 2027
Administration 590,381 608,092 626,335 645,125 664,479
Finance 918,990 946,560 974,957 1,004,205 1,034,331
Food & Beverage 283,694 292,205 300,971 310,000 319,300
Human Resources 258,106 265,849 273,825 282,040 290,501
Maintenance 3,598,796 3,706,759 3,817,962 3,932,501 4,050,476
Marketing 28,250 29,098 29,970 30,870 31,796
Parks 1,054,442 1,086,075 1,118,658 1,152,217 1,186,784
Programs 4,765,710 4,708,861 4,850,127 4,995,631 5,145,500
Reception 684,026 704,547 725,683 747,453 769,877
Transfer to Fitness Equipment Reserve 80,000 80,000 80,000 80,000 80,000
Transfer to Electronic Sign Reserve 10,000 10,000 10,000 10,000 10,000
Transfer to IT Reserve 15,000 15,000 15,000 15,000 15,000
Transfer to Turf Replacement Reserve 30,000 30,000 30,000 30,000 30,000
Transfer to Bus Reserve 20,000 30,000 40,000 40,000 40,000
Transfer to General Capital 498,581 766,173 838,550 912,951 978,177
Total Operational Expenses 12,835,976 13,279,219 13,732,038 14,187,994 14,646,221
Annual (Surplus)/ Deficit 0 0 0 0 0

CAPITAL FUNDING

Category 2023 2024 2025 2026 2027
Equipment Replacement Reserve (300,000) - - (330,000) (100,000)
General Capital Reserve (1,362,000) (1,071,000) (924,000) (939,500) (804,000)
Library Capital Reserve (130,000) (70,000) (70,000) (50,000) (20,000)
Government Grants and Contributions (929,900) - - - -
Total Capital Funding (2,721,900) (1,141,000) (994,000) (1,319,500) (924,000)

CAPITAL EXPENSES

Category 2023 2024 2025 2026 2027
Equipment Replacement Expenses 300,000 - - 330,000 100,000
Major site Maintenance Expenses 1,362,000 1,071,000 924,000 939,500 804,000
Library Capital Expenditures 130,000 70,000 70,000 50,000 20,000
New Initiative Expenses 929,900 - - - -
Total Capital Expenses $ 2,721,900 $ 1,141,000 $ 994,000 $ 1,319,500 $ 924,000
Financial Plan Balance 0 0 -0 0 -0
Page 193–201

BUDGET COMPARISON

Page 193–201

West Shore Parks & Recreation Society 2023 Budget Comparison

Category 2021 2022 2023
REQUISITIONS
Colwood $ (1,119,719) $ (1,191,599) $ (1,268,583)
Highlands (176,993) (193,573) (209,377)
Langford (2,827,243) (2,985,575) (3,137,471)
Metchosin (380,627) (415,127) (432,640)
View Royal (764,054) (753,507) (768,358)
Total Requisitions (5,268,635) (5,539,381) (5,816,429)
REQUISITION % INCREASE 3.90% 5.14% 5.00%
COVID RESTART GRANT (1,062,169) (209,513) -
OPERATIONAL REVENUES
Finance (69,383) (94,384) (73,156)
Food & Beverage (38,674) (288,389) (425,468)
Maintenance (158,082) (170,999) (211,443)
Marketing (11,164) (18,000) (20,000)
Parks (45,511) (55,343) (58,172)
Programs (2,985,447) (5,510,772) (6,178,577)
Reception (16,150) (30,003) (52,731)
Total Operational Revenues (3,324,412) (6,167,889) (7,019,547)
OPERATIONAL EXPENSES
Administration 576,426 466,524 590,381
Finance 747,797 844,976 918,990
Food & Beverage 86,277 275,792 283,694
Human Resources 146,805 183,720 258,106
Maintenance 2,281,851 3,472,113 3,598,796
Marketing 38,260 28,250 28,250
Parks 960,256 1,041,056 1,054,442
Programs 2,776,794 4,367,841 4,765,710
Reception 586,377 642,930 684,026
Transfer to Fitness Equipment Reserve 80,000 80,000 80,000
Transfer to Electronic Sign Reserve 10,000 10,000 10,000
Transfer to IT Reserve 15,000 15,000 15,000
Transfer to Turf Replacement Reserve 30,000 30,000 30,000
Transfer to Bus Reserve 20,000 20,000 20,000
Transfer to General Capital 237,206 438,581 498,581
Total Operational Expenses 8,593,047 11,916,783 12,835,976
Annual (Surplus)/ Deficit 0 0 0
CAPITAL FUNDING
Equipment Replacement Reserve (20,000) (20,000) (300,000)
General Capital Reserve (683,000) (989,500) (1,362,000)
Library Capital Reserve (61,704) - (130,000)
Government Grants and Contributions (4,872,736) (1,279,900) (929,900)
Total Capital Funding (5,637,440) (2,289,400) (2,721,900)
CAPITAL EXPENSES
Equipment Replacement Expenses 20,000 20,000 300,000
Major site Maintenance Expenses 4,275,736 989,500 1,362,000
Library Capital Expenditures 61,704 - 130,000
New Initiative Expenses 1,280,000 1,279,900 929,900
Total Capital Expenditures $ 5,637,440 $ 2,289,400 $ 2,721,900
Financial Plan Balance 0 0 0
Page 193–201

2023 Capital Summary

Page 193–201

West Shore Parks & Recreation Society 2023 Capital Budget Requests

CAPITAL FUNDING 2023 Budget
Fitness Equipment Reserve $ (300,000)
Library Capital Reserve (130,000)
Grant, Community and Member Contributions (929,900)
Capital Reserve (1,362,000)
TOTAL FUNDING $ (2,721,900)
FITNESS EQUIPMENT 2023 Budget
Fitness Equipment 300,000
MAJOR SITE MAINTENANCE 2023 Budget
JDF Electrical Room Upgrade 30,000
Pool office AHU 15,000
Pool/Fitness/ Changeroom Roof 1,000,000
Pool/Filter Pump/Main 10,000
Pool/Filter Pump/Leisure 10,000
Golf Carts 30,000
Q Centre AHU lobby and offices (2 units) 50,000
Vehicle replacement 117,000
MAJOR PARKS MAINTENANCE 2023 Budget
Pump Station Irrigation 50,000
Tennis Court Refinishing 50,000
LIBRARY CAPITAL EXPENDITURES 2023 Budget
Flooring replacement 50,000
Inner auto doors 10,000
HVAC DDC 50,000
Card Lock Sytem for Doors 20,000
NEW INTIATIVES 2023 Budget
Skate Park 929,900
TOTALS 2023 Budget
TOTAL CAPITAL EXPENDITURES $ 2,721,900
NET CAPITAL 0
Page 193–201

RESERVE CONTINUITY

Page 193–201

2022 - 2027 Reserve Continuity

2022 Equipment Replacement Reserve General Capital Reserve
Opening Balance $ 227,933 $ 1,426,607
Contributions 155,000 438,581
Less: Expenses - (645,780)
Ending Balance 382,933 1,219,408
2023 Equipment Replacement Reserve General Capital Reserve
Opening Balance 382,933 1,219,408
Contributions 155,000 498,581
Projected Operating Surplus - 230,739
Less: Expenses (300,000) (1,362,000)
Ending Balance 237,933 586,728
2024 Equipment Replacement Reserve General Capital Reserve
Opening Balance 237,933 586,728
Contributions 165,000 766,173
Less: Expenses - (1,071,000)
Ending Balance 402,933 281,901
2025 Equipment Replacement Reserve General Capital Reserve
Opening Balance 402,933 281,901
Contributions 175,000 838,550
Less: Expenses - (924,000)
Ending Balance 577,933 196,451
2026 Equipment Replacement Reserve General Capital Reserve
Opening Balance 577,933 196,451
Contributions 175,000 912,951
Less: Expenses (330,000) (939,500)
Ending Balance 422,933 169,902
2027 Equipment Replacement Reserve General Capital Reserve
Opening Balance 422,933 169,902
Contributions 175,000 978,177
Less: Expenses (100,000) (804,000)
Ending Balance $ 497,933 $ 344,079
Page 193–201

CONVERTED ASSESSMENT TOTALS

Page 193–201

West Shore Parks & Recreation Society 2023 Operating Budget Converted Assessments

Municipality 2022 General Purpose 2022 Exempt 2022 Total 2022 % 2021 Total 2021 % % Change
City of Colwood $ 676,387,482 $ 52,685,631 $ 729,073,113 21.81% $ 573,311,300 21.51% 27.17%
District of Highlands 120,059,876 272,160 120,332,036 3.60% 93,133,135 3.49% 29.20%
City of Langford 1,793,927,892 9,222,910 1,803,150,802 53.94% 1,436,442,744 53.90% 25.53%
District of Metchosin 207,881,209 40,763,486 248,644,695 7.44% 199,729,273 7.49% 24.49%
Town of View Royal 440,813,714 773,215 441,586,929 13.21% 362,532,896 13.60% 21.81%
Total $ 3,239,070,173 $ 103,717,402 $ 3,342,787,575 100.00% $ 2,665,149,348 100.00% 25.43%
Page 193–201

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Extracted from: 2022 11 15 Council Agenda - Agenda - Pdf