2022 11 15 Council Agenda - Agenda - Pdf
TOWN OF VIEW ROYAL MINUTES OF AN INAUGURAL COUNCIL MEETING
Minutes from the Inaugural Council Meeting where the Mayor and Councillors were sworn in and committee appointments were made.
TOWN OF VIEW ROYAL MINUTES OF A SPECIAL COUNCIL MEETING
Minutes from a special council meeting focused on council orientation regarding engineering and parks service delivery.
PETITION & DELEGATION REQUEST FORM - Cory Vanderhorst, MNP LLP
Formal request form from MNP LLP to present the 2022 Audit Service Plan to the Council.
Town of View Royal 2022 Audit Service Plan
The audit service plan detailing MNP LLP's approach, scope, and timeline for auditing the Town's 2022 financial statements.
COUNCIL REPORT - DEVELOPMENT PERMIT WITH VARIANCES 2022-05 – 1519 ADMIRALS ROAD
Staff report recommending approval for the expansion of the existing Canadian Tire store with several variances for parking and signage.
Canadian Tire Expansion – Development Permit (with Variance) Submission Rationale
Project rationale letter from McElhanney Ltd. explaining the proposed expansion and requested variances.
Commercial Development Permit Area Guideline Review
A detailed review table assessing how the Canadian Tire expansion project aligns with Town design, siting, and landscaping guidelines.
PROPOSED SITE PLAN - Canadian Tire Corp. (A-101)
Architectural site plan showing the proposed building footprint, parking layout, and landscaping for 1519 Admirals Rd.
ROOF PLAN - Canadian Tire Corp. (A-111)
Architectural drawings detailing the existing and proposed roof configuration and mechanical unit screening.
EXTERIOR ELEVATIONS - SOUTH (A-201)
Visual elevations of the south-facing side of the building showing proposed signage and materials.
EXTERIOR ELEVATIONS - NORTH (A-202)
Visual elevations of the north side of the building, detailing existing features and proposed exterior updates.
EXTERIOR ELEVATIONS - EAST/WEST (A-203)
Visual elevations for the east and west sides of the store expansion, including the new garden centre area.
SIGNAGE ELEVATIONS & DETAILS
Architectural drawing A-205 showing signage specifications and area calculations for the Canadian Tire store expansion.
PROPOSED MATERIAL BOARD
Visual material board A-206 showing exterior finishes, colors, and building materials for the proposed expansion.
CONTEXT STUDIES:
Aerial context photos and location views of the project site at 368 View Royal, BC.
PROPOSE MATERIAL BOARD
Secondary material board drawing A-205 detailing exterior finish legends and south elevation visuals.
LANDSCAPE PLAN
Landscape architectural drawing L101 showing plant schedule, location of trees, shrubs, and groundcovers.
Landscape (Item List)
Cost estimate and itemized list for landscaping materials and installation.
TRUCK TURNING MOVEMENT PLAN
Civil drawings SK-2-1 through SK-2-3 demonstrating vehicle clearance and fire truck turning paths on the site.
TECHNICAL MEMO: Canadian Tire Expansion in View Royal – Parking Assessment
A detailed technical memorandum assessing the parking requirements and demand forecast for the proposed store expansion.
APPENDIX A: Site Development Plan
Site development plan drawing A-101 showing the existing and proposed building layout, parking, and setbacks.
ROOF PLAN
Architectural drawing A-111 showing the existing and proposed roof layout, drainage systems, and mechanical unit screening.
EXTERIOR ELEVATIONS
Detailed drawings A-201, A-202, and A-203 showing the elevations for the south, north, east, and west faces of the building.
SIGNAGE ELEVATIONS & DETAILS
Revised architectural drawing A-205 showing signage details and elevation calculations.
PROPOSED MATERIAL BOARD
Revised visual material board drawing A-206 showing exterior finishes and color legends.
APPENDIX B: Parking Counts
Survey data and maps showing occupied parking stalls on February 11 and 12, 2022.
Dangerous Pedestrian Crossing at Helmcken Road and Watkiss Way/Chancellor Avenue
An archived resident letter from 2019 raising safety concerns about the dangerous nature of the Helmcken and Watkiss intersection for pedestrians.
West Shore Parks and Recreation 2023 Budget and Requisition Request
A report from the Director of Finance introducing the West Shore Parks and Recreation Society's proposed 2023 budget and the resulting funding requisition for the Town.
WSPR STAFF REPORT: 2023 Budget and Requisition Request
The primary internal staff report from the WSPR Administrator detailing the society's 2023 budget challenges, including inflation and wage increases.
SITE SERVICING REPORT
An engineering report analyzing site conditions for storm drainage, sanitary sewers, and potable water for the expansion.
APPENDIX A: 2002 BP Site Servicing Plan – Associated Engineering
Historical site servicing drawing from 2002 used for baseline assessment.
APPENDIX B: Concept Civil Site Servicing Plan
Civil concept drawing SK-1 showing proposed storm storage system and tie-ins to existing infrastructure.
APPENDIX C: Preliminary SWMM Model Parameters
Technical data tables detailing parameters used for the Storm Water Management Model (SWMM).
APPENDIX D: Detailed Calculations
Technical calculations for sanitary demand, water sizing, and fire flow requirements.
CONCEPT GRADING PLAN
Civil drawing SK-3 showing proposed site elevations, slopes, and retaining wall heights.
Minutes of the West Shore Parks and Recreation Society Board of Directors Meeting
Minutes from the September 8, 2022, meeting of the WSPR Board of Directors, covering the approval of the agenda and previous minutes.
Minutes of the West Shore Parks and Recreation Society Board of Directors meeting held September 8, 2022
Minutes from the WSPR Board meeting detailing department presentations, administrator reports, and facility updates.
Email regarding Follow-up question regarding Nov 1 Council Meeting
An inquiry from Karen Stefanyk regarding the role and scope of proposed sub-committees and public engagement.
Letter regarding The Back Pack Project Christmas Campaign
A request from Niki Ottosen for space in the Municipal Hall lobby to collect donations for the Back Pack Project.
The Back Pack Project Poster and Donation Box Photo
Visual promotional materials for The Back Pack Project donation campaign.
Correspondence regarding Noxious Bushes and Weeds
A complaint from Strata VIS 4909 regarding a blackberry infestation on the adjacent Island Corridor Foundation property.
Correspondence from Esquimalt Anglers’ Association regarding Craigflower Creek
A request for permission to live-trap and remove otters that are preying on coho salmon at a fish counting fence.
POLICY MANUAL - POLICY TITLE: Grants in Aid
Official policy outlining the purpose, application process, and conditions for municipal Grants in Aid.
Correspondence from Ministry of Advanced Education and Skills Training regarding Affordable Housing for Students
Response from Minister Anne Kang regarding the provincial commitment to build 8,000 on-campus student housing beds by 2028.
Correspondence from CREST regarding CREST Appointment
A request from CREST for the Town to nominate a representative for a 4-year term on their Board of Directors.
TOWN OF VIEW ROYAL BYLAW NO. 1105
A bylaw to amend Zoning Bylaw No. 900 to define and prohibit short-term rentals, including AirBNB.
NOTICE OF MOTION TO AMEND BYLAW NO. 677
Notice of motion form submitted by Councillor Don Brown to amend the Procedure Bylaw by deleting Section 12.0 (2).
PROCEDURE BYLAW NO. 677, 2007 (Consolidated)
The consolidated bylaw establishing the rules of proceedings for the Council of the Town of View Royal.