Grant Application Form - View Royal Community Association (VRCA)
Application for a $6,600 grant for landscaping and frontage beautification at the VRCA Hall located at 279 Island Hwy.
Grant Application Form
Grant Applications must be received by the Town on or before March 1st of each year
Basic Information
For what type of grant are you applying?
Category: [x] Specific Project [ ] Special Event [ ] Program (annual operations)
Project / Event / Program Name & Description: VRCA is seeking financial support to landscape and beautify the outdoor space in front of the Hall at 279 Island Hwy. This will enhance the usability, safety and appearance of the frontage of the property and provide much needed outdoor space for children's programs and community events.
Grant amount applied for? $6600 % of project/event/program budget: 86% Date the project, activity, event or program will occur: May - June 2025
Has your organization ever received grant funding from the Town? [x] Yes [ ] No
- If yes, attach copies of printed material which acknowledged the financial support of the Town.
Has your organization received a permissive tax exemption from the Town? [x] Yes [ ] No
- If yes, in what year(s)? As far as we know, since inception.
Does your organization issue grants to other organizations? [ ] Yes [x] No
- If yes, you must demonstrate that any funding provided by the Town will not be used to fund grants to other organizations and attach it to this grant application form.
Attachments Required
- Resolution of Board of Directors to request a Grant in Aid from the Town of View Royal.
- Prior years financial statements of the organization.
- Documentation Town funding will not be used to fund grants to other organizations (if applicable)
About Your Organization
Legal Name of Organization: View Royal Community Association Mailing Address: 279 Island Hwy, Victoria BC, V9B 1G4 Operating at: 279 Island Hwy, Victoria BC, V9B 1G4
Contact: Jessica Beach Title: Executive Director Society Registration Number: S0002777 Year Registered: founded 1943 Charity Registration Number: n/a Year Registered: Year Founded: 1943 Fiscal year end: 31 / 12 (day) (month)
List any other geographic areas in which your organization operates:
Your Organization’s Personnel
1) Organization Executive and Staff:
- President: Ashleigh Kolla
- Secretary/Treasurer: Cathie Blanchard
- Board Members: Gary Mathies, VP
2) List the staff or volunteer positions involved in carrying out the project:
| Name and Position | Paid | Volunteer |
|---|---|---|
| Jessica Beach, Executive Director | ✓ |
Your Organization’s Objectives and Services
1) Describe your organization's mission statement and how your services meet them: VRCA is a nonprofit organization dedicated to fostering a vibrant and connected community. We strive to provide inclusive and accessible programming that serves residents of all ages, backgrounds, and abilities. Our community-driven initiatives aim to promote wellness, creativity, and social engagement across multiple demographics. We also house childcare programs in our upper hall that would greatly benefit from safe and functional outdoor space.
Your Proposed Program Budget
1) Please list all expenses and sources of project revenue, including “in-kind” contributions from your (or any other) organization.
| A. Income | Last Fiscal Year (If program was in existence) | This Fiscal Year (Proposed program budget) |
|---|---|---|
| Town of View Royal | $6600 | |
| Fees or Membership Dues | ||
| Government Revenue (specify below) | ||
| Interest income | ||
| Bingo revenues | ||
| Direct access revenues | ||
| Fundraising projects | ||
| Other Revenue (specify below) | ||
| VRCA Contribution | $1000 | |
| TOTAL INCOME | $7600 |
| B. Expenses | Last Fiscal Year | This Fiscal Year |
|---|---|---|
| Administration | $600 | |
| Wages/Honouraria/Benefits | ||
| Supplies and Equipment | $4000 | |
| Major Capital Costs | $3000 | |
| Mortgage/Rent/Utilities | ||
| Fees (licensing, etc.) | ||
| Insurance | ||
| Advertising/Printing/etc. | ||
| Other (specify below) | ||
| TOTAL EXPENSES | $7600 |
Details of Your Organization’s Grant Request
1) Nature and goals of the project, program or event: The proposed landscaping upgrades will focus on the following key areas:
- Site Preparation – Clearing debris and combustible plants in accordance with FireSmart recommendations, and preparing the grounds.
- Fencing – Installing a simple, durable fence around the property to improve safety and privacy.
- Community Seating – Adding benches and seating areas to encourage social interaction and community engagement.
- Planting & Shrubs – low-maintenance, FireSmart, native plants to beautify the space and promote sustainability.
- Pathways & Hardscape – Creating accessible pathways and hardscaping features to ensure the space is functional for all users.
- Irrigation - installing a system to ensure the longevity of the plants and reduce long-term maintenance costs.
These upgrades are part of our broader initiative to create a welcoming and functional outdoor space for children, families, and seniors who frequently use the VRCA Hall for events and activities.
2) Summary of direct and indirect benefits to the Town of View Royal: This landscaping upgrade will directly benefit the local community by:
- Enhancing the aesthetic appeal of the VRCA Hall, making it a more inviting space for Hall users and our community.
- Improving safety for children's programs, especially during summer months when the hall will be used for full day camps in our upper hall. 3) Encouraging community engagement by providing a comfortable, functional, outdoor space for social gatherings, educational programs, and recreation. 3) Supporting environmental sustainability by incorporating native plants, shrubs, and an efficient irrigation system.
We are confident that these landscaping upgrades will significantly improve the outdoor environment of the VRCA Hall users and provide lasting benefits that will foster a sense of pride and community spirit. The removal of debris and combustible plants and material with the addition of environmentally considerate greenery will also increase community safety.
Conditions of Funding
- The applicant must acknowledge the support of the Town in all printed and publicity material related to the project, event, or program;
- Funds must be used for the purpose for which they were requested. Any funds not used for the requested purpose must be returned to the Town.
- Funds will be released as follows: a. Grants in aid provided for annual programs will be released at 100% at time of approval by Council; b. Grants in aid provided for special projects or events will be released at 50% at time of approval by Council and 50% after receipt of the final report; c. Conditional grants in aid will be paid 100% upon satisfactory proof that the conditions, as set by Council, have been met.
- Organizations receiving grants from the Town shall provide an accounting of the project or program for which the grant was approved as follows: a. Where the grant in aid was for a specific project or event the applicant must submit a final report within 45 days after the project or event is complete. b. Where the grant in aid was in support of an annual program, the applicant must submit a final report within 60 days of the end of the organization's fiscal year.
- An final report must include the following information: i. Evaluation of the project, event, or program; ii. Financial statement of actual revenue and expenses for the project, event or program; iii. Attendance figures, if applicable; iv. Number of participants in the project, event, or program; and v. Evaluation of the direct and indirect benefits to the Town.
- In the event that the project or program is not completed, the grant recipient organization must notify the Town as soon as practical and refund any grant funds that have been provided for that project.
Your Directors’ Declaration
We, the undersigned, do hereby certify that this application and all appended forms and/or documents contain a full and accurate account of all matters stated:
Name: Ashleigh Kolla Title: President & Board Chair Date: February 28, 2025
Name: Cathie Blanchard Title: Board Treasurer Date: February 28, 2025
Please submit your completed application to: Town of View Royal 45 View Royal Ave Victoria, BC V9B 1A6 www.viewroyal.ca Fax 250-727-9551 email: finance@viewroyal.ca
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