2025 04 01 Council Agenda - Agenda - Pdf
TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, MARCH 18, 2025
Official record of the council proceedings from the March 18, 2025 meeting, including motions carried, reports received, and meeting termination time.
TOWN OF VIEW ROYAL ITEM(S) TO BE ADDED TO AGENDA - John Rogers (Variance Permit Policies)
Request form submitted by Councillor John Rogers to add an item regarding amending variance permit policies and bylaws to address service gaps.
TOWN OF VIEW ROYAL ITEM(S) TO BE ADDED TO AGENDA - John Rogers (Eltham Road)
Request form submitted by Councillor John Rogers to add a business arising motion concerning road improvements for a new townhouse development on Eltham Street.
TOWN OF VIEW ROYAL ITEM(S) TO BE ADDED TO AGENDA - John Rogers (2025 Budget)
Request form submitted by Councillor John Rogers to add items to the 2025 Budget discussion, including arts funding and pop-up dog off-leash areas.
COUNCIL REPORT: DEVELOPMENT PERMIT 2025-02 - 3560 HIGHLAND ROAD
Staff report recommending approval of a development permit to construct a carport in the front yard of a rural property, requiring a siting variance.
Attachment 1: Site Plan/Project Data - Van Mol / Freeman Residence
Architectural site plans and detailed project data for the proposed carport development at 3560 Highland Road.
Attachment 2: Lot 1 and Lot 2 3500 Highland Road Wildfire Hazard Assessment
Comprehensive wildfire hazard assessment report for the subject properties, providing risk ratings and FireSmart mitigation recommendations.
Attachment 3: Application Review: Sensitive Terrestrial Areas Development Permit Area
A detailed checklist reviewing the development application against specific DPA guidelines for sensitive terrestrial areas, wildfire, and steep slopes.
Presentation: DEVELOPMENT PERMIT 2025-02 - 3560 Highland Road
Slide presentation for council summarize the purpose, site details, and staff recommendation for the 3560 Highland Road development permit.
COUNCIL REPORT: OFFICIAL COMMUNITY PLAN REVIEW, BUSINESS MIXER WORKSHOP – WHAT WE HEARD REPORT
Staff report summarizing the feedback from a local business engagement event held as part of the Phase 1 OCP review and update process.
Attachment 1: WHAT WE HEARD REPORT Business Mixer March 2025
Detailed summary report of comments and themes from the OCP Business Mixer workshop tables.
Presentation: Official Community Plan Review and Update – Business Mixer Workshop What We Heard Report
Slide deck summarizing the business engagement process and key themes to council.
COUNCIL REPORT: OFFICIAL COMMUNITY PLAN REVIEW, VISION AND GUIDING PRINCIPLES SURVEY – WHAT WE HEARD REPORT
Staff report providing a summary of the broad community feedback received through online and youth surveys for the OCP update.
Attachment 1: WHAT WE HEARD REPORT Phase 1: Visioning and Guiding Principles Survey March 2025
A comprehensive analysis of public engagement touchpoints, including methodology, survey results, and verbatim mapping comments by neighbourhood.
OCP Review Feedback - Neighbourhood Comments
A collection of public feedback comments from the Official Community Plan survey, categorized by neighborhood including Harbour, Helmcken, and Island Highway.
OCP Survey Demographic Results
Statistical charts summarizing the relationship, residency, housing type, and age of respondents for the OCP Visioning Survey.
OCP Youth Survey Summary
Summary of results from a youth-specific survey conducted with students at Shoreline Community Middle School regarding the future of View Royal.
Appendix A: Verbatim Comments - Visioning and Guiding Principles Survey
Complete raw written feedback from survey respondents regarding what they love about the town, its challenges, and their vision for 2050.
Youth Survey Verbatim Comments
Unedited feedback from Shoreline Community Middle School students about favorite places and desired changes for View Royal.
Appendix B: Neighbourhood Maps
GIS mapping visualization of 'Preserve', 'Enhance', and 'Change' feedback pins placed by residents across various town neighbourhoods.
OCP Review Phase 1 - What We Heard Report Presentation
Presentation slides summarizing the public engagement process results for Phase 1 of the Official Community Plan review.
Staff Report: 2025 Grants in Aid
Finance department report recommending the allocation of grant funding to various community non-profit organizations for 2025.
Policy Manual: Grants in Aid (Policy 1600-012)
The Town's formal policy outlining eligibility, application procedures, and conditions for receiving Grants in Aid.
Schedule A: 2025 Grants in Aid Application Summary
A tabular summary of all 12 organizations that applied for 2025 grants, including historical funding and staff comments.
Schedule B: Prior GIA recipients with no current year request
Historical list of past grant recipients who did not submit an application for the 2025 funding cycle.
Schedule C: Grant Application Criteria and Assessment
Staff assessment checklist verifying whether each grant application complied with policy requirements.
Grant Application: Juan de Fuca Performing Arts Centre Society
Full grant application for an artists' workshop, including budget, project goals, and 2024 results report.
Grant Application: Vancouver Island South Film & Media Commission
Grant application for annual operations, including a detailed independent auditor's report and financial statements for 2023.
Email Thread: Grant-in-Aid Board Resolution
Email correspondence from February 2025 regarding a $2000 grant-in-aid application for the Vancouver Island South Film & Media Commission (VISFMC).
Appendix: Vancouver Island South Film Commission Offerings
Infographic detailing regional needs and the specific offerings provided by the South Island Film Commission to the local economy and community.
VISFMC Board of Directors 20245/2026
Biographies and professional profiles for the board members and executive team of the Vancouver Island South Film & Media Commission.
Email: In favour of Grant-in-Aid
A brief email from Todd Webber expressing support for the grant-in-aid board resolution.
Email Thread: Board Director Support for Grant-in-Aid
Collection of board members (Hazel Braithwaithe, Brenda MacFarlane, Sally Chan, Paul Rayman, Annie Wong-Harrison) confirming their support for the grant application.
Vancouver Island South Film Commission BUDGET 2025
Detailed revenue and expense projections for the VISFMC 2025 fiscal year.
ANNUAL REPORT 2024 - VANCOUVER ISLAND SOUTH FILM & MEDIA COMMISSION
Annual report summarizing the commission's economic impact, success stories, and employee spotlights for the 2024 period.
Grant Application Form - Relmagine West Shore Community Society
Application for a $1,150.00 grant to support the 'Making Shift Happen' program of workshops and events.
Relmagine West Shore Community Society Financial Statements
Balance sheet for Relmagine West Shore showing assets and net assets as of December 31, 2024.
Correspondence: Relmagine West Shore Grant-in-Aid Cover Letter
Formal letter summarizing the organization's volunteer activities and program highlights for the 2024-2025 period.
MAKING SHIFT HAPPEN - 2025 PROGRAM & 2024 REVIEW
Program plan and impact report detailing the organization's community sustainability initiatives across the West Shore.
Relmagine West Shore MINUTES Directors Planning Meeting
Minutes from the directors' planning meeting held on February 12, 2025, discussing upcoming events and fundraising.
Poster: Repair Cafe West Shore
Promotional poster for the community repair event held at the JdF 55+ Activity Centre.
Poster: Bite Back! Grow Your Own Food!
Flyer detailing free gardening and composting workshops scheduled for Spring 2025.
Support Letter: CRFAIR
Letter of support from the Capital Region Food and Agriculture Initiatives Roundtable for the Relmagine West Shore Program.
Grant Application Form - View Royal Community Association (VRCA)
Application for a $6,600 grant for landscaping and frontage beautification at the VRCA Hall located at 279 Island Hwy.
View Royal Grant in Aid Application_DRAFT History
Adobe Acrobat Sign audit report documenting the digital signature process for the VRCA grant application.
Resolution of the VRCA Board of Directors
Formal board resolution authorizing the submission of the grant-in-aid request for hall landscaping.
VRCA Profit and Loss Statement
Financial statement for the View Royal Community Association for the 2024 fiscal year.
Grant Application Form - LifeCycles Project Society
Application for a $4,000 grant to support maintenance and accessibility improvements at the Welland Community Orchard.
Appendix A: LifeCycles Project Details
Narrative detail regarding project goals for the Welland Orchard site safety and accessibility improvements.
Flyer: Welland Community Orchard
Promotional infographic for the 'Public Park That Feeds Community' initiative at Welland Legacy Park.
Resolution of the LifeCycles Board of Directors
Motion passed by the LifeCycles board to request a Grant in Aid from the Town of View Royal.
LifeCycles Project Society Financial Statements
Unaudited financial statements for the year ended March 31, 2024, prepared by Dusanj + Wirk.
Grant Application Form - FED Urban Agriculture Society (My FED Farm)
Application for a $1,000 grant to support the My FED Farm program providing garden kits to residents.
FED Program Mandate and Testimonials
Organizational overview and project impact testimonials from participants of the My FED Farm program.
Projected Budget - My FED Farm
Budget breakdown for the My FED Farm project showing anticipated grants and expenses.
FED Urban Agriculture Society Financial Statements
Unaudited balance sheet and income statement for FED Urban Agriculture Society as of December 31, 2023.
Grant Application Form - FED Urban Agriculture Society (Food Security Project)
Second application from FED for a $1,000 grant to specifically address food security through affordable garden kit delivery.
FED Board Consent Form
Document recording the board of directors' consent to requesting the Grant in Aid from the Town of View Royal.
SCHEDULE “D” DISPATCH LEVY
A financial schedule detailing the 2025 Dispatch Levy Estimates Summary for the Town of View Royal by E-Comm 9-1-1.
Letter from E-Comm Re: Extension for return of executed police dispatch services agreement
Correspondence from E-Comm granting an extension to municipalities for the review and execution of the police dispatch services agreement.
Minutes of the West Shore Parks and Recreation Society Board of Directors Meeting - February 13, 2025
Official minutes from the board meeting discussing staffing, maintenance projects like the Q Centre chiller, and financial performance for 2024.
Letter from Corporation of the Township of Esquimalt Re: Trustee Electoral Area election model
A letter from the Mayor of Esquimalt updating View Royal on efforts to implement a Trustee Electoral Area election model for School District 61.
Appendix A: Election Systems for CRD School Districts
A summary of the trustee election systems currently used across various school districts within the Capital Regional District.
Appendix B: List of BC School Districts that Elect Trustees Equitably By Community/Trustee Electoral Areas
A reference list showing how 44 out of 60 public school districts in British Columbia utilize electoral area models for trustee representation.
Letter to Minister Lisa Beare Re: Support for a Trustee Electoral Area Election Model for SD 61
A letter from Mayor Sid Tobias to the Minister of Education expressing the Town of View Royal's strong support for an electoral area election model.
Letter from Esquimalt Nation Re: Support for Electoral Area Representation in School Board Elections
Chief and Council of the Esquimalt Nation expressing support for the transition to an electoral area model and the inclusion of designated Indigenous seats.
Letter from Pacific Opera Victoria Re: View Royal’s contribution to the CRD Arts and Culture Support Service
Correspondence from Pacific Opera Victoria encouraging the town to maintain its Group 1 funding status for regional arts services.
Letter from District of Sooke Re: Request to Support AVICC and UBCM Resolution - Funding for 911 Services
A request for support for a resolution to implement a 911 levy on telecommunication services to fund system modernizations.
Correspondence from Doug Wilson Re: The 2025 OCP Public Consultations
Citizen feedback regarding concerns over the lack of detailed mapping and existing capacity analysis in the Official Community Plan consultation process.
Email from Ian Brown Re: Official Community Plan
Citizen feedback recommending policy changes for heat pumps, electric vehicle charging, and sea-level rise flood planning in the OCP.
Email thread from Volker Dammann Re: OCP enquiry via Engage View Royal / Community Growth Survey
Correspondence regarding citizen concerns about demographic questions included in a municipal survey and the town's justification for their use.
Letter from Victoria Family Court & Youth Justice Committee Re: 2024 Annual Report
A transmittal letter for the committee's 2024 Annual Report highlighting educational and advocacy work.
Victoria Family Court & Youth Justice Committee Annual Report 2024
The 2024 annual report of the VFCYJC detailing committee goals, activities, grants awarded, and financial statements.
Email from Norah Garyali Re: Proposal to reduce View Royal’s contribution to CRD Arts Organizations
A letter from a resident opposing the proposed $90,000 cut to arts funding through the reduction of CRD membership status.
Email from Matthew Payne Re: Motion to discuss support for CRD Arts Service
The artistic director of The Other Guise Theatre Company expressing concern about the potential reduction of arts funding from Group 1 to Group 2.
Letter from ProArt Alliance of Greater Victoria Re: Maintain Group 1 participation in the CRD Arts & Culture Support Service
A letter detailing five specific reasons for View Royal to maintain its current funding level for regional arts and culture services.
Email from Clayton Jevne Re: participation in CRD Arts Service - A request to retain Group 1 status
Artistic Director of Theatre Inconnu requesting that the Town of View Royal maintain its longstanding Group 1 investor status.
Letter from Kaleidoscope Theatre for Young People Re: Support for View Royal’s Continued Full Participation in CRD Arts Service (Group 1)
Correspondence highlighting the negative consequences of reducing arts funding, noting high local engagement with the theatre.
TOWN OF VIEW ROYAL - ITEM(S) TO BE ADDED TO AGENDA
A member's request form proposing an amendment to the Procedure Bylaw regarding the start time of Committee of the Whole meetings.
Grant Application Form - Strawberry Vale District and Community Club
Grant application seeking $10,000 for a roof replacement at the historical Strawberry Vale Community Hall, including a budget, roofing quote, and meeting minutes.
Grant Application Form - Peninsula Streams Society (Portage Inlet Marsh Restoration)
Application for $5,000 to fund the Portage Inlet Marsh Restoration project, focusing on tidal marsh enhancement and Canada goose management.
Grant Application Form - Peninsula Streams Society (Environmental Education Program)
Application for $2,500 to support place-based environmental education programs in local schools, focusing on stream and shoreline ecosystems.
Peninsula Streams Society Financial Statements - Year Ended December 31, 2023
Audited financial statements for the Peninsula Streams Society including the Independent Auditor's Report, statement of financial position, and cash flows.
Peninsula Streams Society Board Resolution and 2024 Financial Summary
Board resolution authorizing the grant application and a summary financial report for the period ending December 31, 2024.
Victoria Compost & Conservation Education Society Compiled Financial Information
Compilation engagement report and financial statements for the Victoria Compost & Conservation Education Society for the year ended December 31, 2023.
Victoria Compost & Conservation Education Society - Minutes for February 27 Board Meeting
Minutes from the society's board meeting detailing the decision to apply for the View Royal Grant in Aid and discussing wage policy updates.
Grant Application Form - Wear2Start Society
Grant application seeking $1,500 for the Care4You Program to provide essential personal hygiene products to women in need.
Grant Application Form - Spasticity Research and Awareness Society
Application for $8,225 to fund documentary viewings and website development to raise awareness about spasticity and treatment options at VGH.
TOWN OF VIEW ROYAL COUNCIL REPORT - E-Comm 911 Dispatch Services Agreement
Staff report recommending that Council authorize a nine-month agreement with E-Comm for 911 dispatch services as provincial cost-sharing ends.
Letter from E-Comm 9-1-1 - Re: Police Dispatch Services Agreement
Formal letter from E-Comm providing the dispatch agreement and notifying the Town of the transition in service payment from the Province to the municipality.
Dispatch Services Agreement - E-Comm and Town of View Royal
Full text of the Dispatch Services Agreement including definitions, service standards, liability limitations, and specific dispatch service descriptions.