D. Straith, Royal Roads University, Re: Royal Roads University Community Learning Partnership Model
A delegation presentation regarding the community learning partnership model at Royal Roads University.
Town of View Royal
Notes to Consolidated Financial Statements
Year ended December 31, 2024
21. Segmented information (continued)
c) Transportation services Transportation services comprises a wide variety of services such as the annual maintenance of all municipally owned roads and bridges, sidewalks, street signage, boulevards, bus shelters, street lighting and traffic signals. Transportation also includes the design, inspection, and maintenance of the storm drain collection systems.
d) Environmental health services Environmental health services includes solid waste collection and disposal as well as collection and disposal of liquid waste through the sanitary sewer service.
e) Development services Development services include all land use, planning, and zoning issues in the Town.
f) Recreation and cultural services Recreation and culture includes maintenance and development of all parks and green spaces within the Town as well as the Town's financial contribution to the services provided by the Greater Victoria Public Library and the Town’s portion of West Shore Parks and Recreation Society.
g) Consolidated schedules of segmented disclosure by service Schedules 1 and 2 provide additional financial information for the foregoing functions. Certain allocation methodologies have been employed in the preparation of the segmented financial information. Taxation is apportioned based on budgeted taxation revenue as presented in the consolidated financial plan.
22. Comparative figures Certain comparative figures have been restated to conform with the current year's presentation.
Schedule 1
Town of View Royal
Consolidated Schedule of Segment Disclosure by Service
Year ended December 31, 2024
| 2024 | General Government Services | Protective Services | Transportation Services | Environmental Health Services | Development Services | Recreation and Cultural Services | 2024 Actual | 2024 Budget (Note 19) |
|---|---|---|---|---|---|---|---|---|
| Revenue | ||||||||
| Taxation for municipal purposes | $ 2,664,436 | $ 4,664,672 | $ 2,907,422 | $ - | $ 411,725 | $ 1,561,273 | $ 12,209,528 | $ 12,241,375 |
| User charges and sales of services | 9,805 | 481,980 | 58,031 | 3,270,716 | 943,654 | 1,078,108 | 5,842,294 | 5,396,732 |
| Investment income | 1,367,707 | 150,563 | 174,195 | 131,355 | 120,742 | 114,880 | 2,059,442 | 465,000 |
| Actuarial adjustments on debt | - | 143,633 | - | - | - | - | 143,633 | - |
| Penalties and fines | 114,166 | 23,504 | - | - | - | - | 137,670 | 69,000 |
| Development charges earned | - | - | 281,945 | 62,708 | - | 4,295 | 348,948 | 553,276 |
| Contributions from developers and others | - | - | - | - | 1,049,550 | - | 1,049,550 | 634,500 |
| Other revenue from own sources | 219,028 | 35,652 | 215,277 | 33,789 | - | - | 503,746 | 319,696 |
| Government grants and transfers | 604,818 | 831,931 | 956,707 | - | 550,554 | 939,439 | 3,883,449 | 5,085,104 |
| Gain (loss) on sale of tangible capital assets (Note 9) | (11,783) | (129) | 8,946 | (60,600) | - | - | (63,566) | - |
| Total revenue | 4,968,177 | 6,331,806 | 4,602,523 | 3,437,968 | 3,076,225 | 3,697,995 | 26,114,694 | 24,764,683 |
| Expense | ||||||||
| Labour and benefits | 1,840,098 | 2,777,961 | 738,082 | 59,843 | 607,686 | 1,705,919 | 7,729,589 | 7,410,322 |
| Goods and services | 954,201 | 2,668,712 | 2,096,914 | 2,490,601 | 102,155 | 1,578,723 | 9,891,306 | 12,646,578 |
| Amortization | 108,018 | 424,316 | 2,017,817 | 321,205 | - | 442,710 | 3,314,066 | 3,279,925 |
| Change in proportionate share of West Shore Parks and Recreation Society | - | - | - | - | - | 245,655 | 245,655 | - |
| Debt interest | - | 266,198 | - | - | - | - | 266,198 | 217,112 |
| Total expense | 2,902,317 | 6,137,187 | 4,852,813 | 2,871,649 | 709,841 | 3,973,007 | 21,446,814 | 23,553,937 |
| Surplus (deficit) | $ 2,065,860 | $ 194,619 | $ (250,290) | $ 566,319 | $ 2,366,384 | $ (275,012) | $ 4,667,880 | $ 1,210,746 |
Schedule 2
Town of View Royal
Consolidated Schedule of Segment Disclosure by Service
Year ended December 31, 2024
| 2023 | General Government Services | Protective Services | Transportation Services | Environmental Health Services | Development Services | Recreation and Cultural Services | 2023 Actual | 2023 Budget |
|---|---|---|---|---|---|---|---|---|
| Revenue | ||||||||
| Taxation for municipal purposes | $ 2,343,439 | $ 4,253,851 | $ 2,871,975 | $ - | $ 402,008 | $ 1,437,176 | $ 11,308,449 | $ 11,318,193 |
| User charges and sales of services | 10,732 | 480,170 | 94,022 | 3,063,964 | 474,552 | 1,007,528 | 5,130,968 | 4,829,587 |
| Investment income | 1,325,588 | 135,177 | 144,592 | 133,628 | 50,711 | 103,992 | 1,893,688 | 115,000 |
| Actuarial adjustments on debt | - | 134,316 | - | - | - | - | 134,316 | - |
| Penalties and fines | 74,846 | 14,676 | - | - | - | - | 89,522 | 76,000 |
| Development charges earned | - | - | 199,710 | 3,648 | - | 21,728 | 225,086 | 722,345 |
| Contributions from developers and others | 3,000 | - | - | - | 910,350 | - | 913,350 | 1,018,000 |
| Other revenue from own sources | 111,821 | 57,725 | 103,275 | 2,432 | - | 116,184 | 391,437 | 307,580 |
| Government grants and transfers | 5,516,280 | 492,545 | 610,392 | - | 121,024 | 1,202,786 | 7,943,027 | 8,237,209 |
| Gain (loss) on sale of tangible capital assets (Note 9) | (539) | (21,233) | (7,616) | - | - | - | (29,388) | - |
| Total revenue | 9,385,167 | 5,547,227 | 4,016,350 | 3,203,672 | 1,958,645 | 3,889,394 | 28,000,455 | 26,623,914 |
| Expense | ||||||||
| Labour and benefits | 1,692,725 | 2,170,870 | 634,082 | 58,478 | 477,263 | 1,624,705 | 6,658,123 | 6,607,304 |
| Goods and services | 1,120,851 | 3,148,363 | 2,211,275 | 2,330,250 | 49,917 | 1,516,381 | 10,377,037 | 11,616,890 |
| Amortization | 81,738 | 417,953 | 1,951,453 | 297,919 | - | 415,371 | 3,164,434 | 3,223,099 |
| Change in proportionate share of West Shore Parks and Recreation Society | - | - | - | - | - | 227,220 | 227,220 | - |
| Debt interest | - | 217,112 | - | - | - | - | 217,112 | 217,112 |
| Total expense | 2,895,314 | 5,954,298 | 4,796,810 | 2,686,647 | 527,180 | 3,783,677 | 20,643,926 | 21,664,405 |
| Surplus (deficit) | $ 6,489,853 | $ (407,071) | $ (780,460) | $ 517,025 | $ 1,431,465 | $ 105,717 | $ 7,356,529 | $ 4,959,509 |
Schedule 3
Town of View Royal
Consolidated Schedule of Tangible Capital Assets
Year ended December 31, 2024
| Land | Land Improvements | Buildings | Vehicles, Machinery & Equipment | Roads (Engineering Structures) | Drainage (Engineering Structures) | Sewer (Engineering Structures) | Work in Progress | West Shore | 2024 Total | 2023 Total | |
|---|---|---|---|---|---|---|---|---|---|---|---|
| Cost | |||||||||||
| Balance, beginning | $ 43,479,637 | $ 6,548,841 | $ 10,811,972 | $ 9,546,208 | $ 63,270,138 | $ 22,825,615 | $ 12,824,259 | $ 1,524,386 | $ 10,022,469 | $ 180,853,525 | $ 178,617,268 |
| Additions | - | 83,826 | 51,051 | 1,322,416 | 3,410,559 | 366,947 | 30,007 | 281,444 | 244,782 | 5,791,032 | 3,222,520 |
| Disposals or write-downs | - | - | (106,881) | (229,089) | - | - | - | - | (314,395) | (650,365) | (544,057) |
| Completed during year | - | - | - | - | - | - | - | (1,037,169) | - | (1,037,169) | (442,206) |
| Balance, ending | 43,479,637 | 6,632,667 | 10,756,142 | 10,639,535 | 66,680,697 | 23,192,562 | 12,854,266 | 768,661 | 9,952,856 | 184,957,023 | 180,853,525 |
| Accumulated amortization | |||||||||||
| Balance, beginning | - | 3,467,353 | 3,605,184 | 5,183,726 | 33,063,514 | 5,965,424 | 3,813,711 | - | 3,570,964 | $ 58,669,876 | $ 55,785,691 |
| Current year amortization | - | 278,570 | 221,651 | 552,920 | 1,640,853 | 270,970 | 136,466 | - | 212,636 | 3,314,066 | 3,164,434 |
| Accumulated amortization on disposals or write-downs | - | - | (37,281) | (199,323) | - | - | - | - | (68,746) | (305,350) | (280,249) |
| Balance, ending | - | 3,745,923 | 3,789,554 | 5,537,323 | 34,704,367 | 6,236,394 | 3,950,177 | - | 3,714,854 | 61,678,592 | 58,669,876 |
| Net book value | $ 43,479,637 | $ 2,886,744 | $ 6,966,588 | $ 5,102,212 | $ 31,976,330 | $ 16,956,168 | $ 8,904,089 | $ 768,661 | $ 6,238,002 | $ 123,278,431 | $ 122,183,649 |
Town of View Royal
Statement of Guarantee and Indemnity Agreements
As at December 31, 2024 (Unaudited)
The Town of View Royal has not provided any guarantees or indemnities under the Guarantee and Indemnities Regulation.
Prepared under the Financial Information Regulation, Schedule 1, subsection 5(3) and 5(4)
Town of View Royal
Statement of Severance Agreements
As at December 31, 2024 (Unaudited)
There were no severance agreements made between the Town of View Royal and its non-unionized employees during fiscal year 2024.
Prepared under the Financial Information Regulation, Schedule 1, subsection 6(8)
Town of View Royal
Schedule of Debts
As at December 31, 2024 (Unaudited)
A schedule of debts has not been prepared because information relating to the Town's long-term debts is shown in Note 7.
Prepared under the Financial Information Regulation, Schedule 1, subsection 4(4)
Town of View Royal
Schedule of Payments Made for the Provision of Goods and Services
As at December 31, 2024 (Unaudited)
| Supplier Name | Amount Paid |
|---|---|
| Associated Engineering(B.C.)Ltd. | $ 29,355 |
| Associated Fire & Safety | 86,778 |
| BC Hydro | 207,089 |
| Brindlee Mountain Fire Apparatus LLC | 267,072 |
| Capital Regional District - Accounts Receivable | 1,701,823 |
| Capital Regional District Water Department | 104,808 |
| Centralsquare Canada Software Inc. | 38,697 |
| Changing Paces | 36,120 |
| City Of Surrey | 70,976 |
| CLL Renovations | 28,245 |
| Coastal Heat Pumps Co. Inc. | 52,778 |
| Colquitz Engineering Ltd. | 52,985 |
| Corporation Of The Township Of Esquimalt | 181,207 |
| CRD Bylaw Enforcement & Animal Control | 59,912 |
| CREST | 76,968 |
| Diamond Head Consulting Ltd. | 47,272 |
| Don Mann Excavating Ltd. | 3,201,375 |
| Downs Construction Ltd. | 46,392 |
| E.H. Emery Electric Ltd. | 62,000 |
| E.S. Williams & Associates Inc. | 200,568 |
| Enex Fuels Ltd. | 27,067 |
| FIT Local Government Consulting | 34,170 |
| G.& E. Contracting LP | 642,166 |
| Greater Victoria Public Library | 645,225 |
| Green Teams Of Canada | 25,200 |
| Harris & Company LLP | 72,831 |
| Info-Tech Research Group | 27,983 |
| Jenner Chevrolet Buick Gmc Ltd. | 147,637 |
| Lifecycles Project Society | 27,681 |
| Mcelhanney Consulting Services Ltd. | 189,266 |
| Michell Excavating | 204,297 |
| MNP LLP | 32,524 |
| Monk Office | 28,822 |
| Municipal Insurance Association Of British Columbia | 170,233 |
| Municipal Pension Plan | 829,541 |
| Pacific Blue Cross | 264,554 |
| Phillips, Steven | 27,494 |
| Power-West Industries Ltd. | 29,478 |
| Primary Engineering and Construction | 53,995 |
| PSD Citywide Inc. | 25,429 |
| Raylec Power Ltd. | 210,490 |
| Receiver General For Canada | 1,504,860 |
| Receiver General For Canada - RCMP Policing Contracts & Cost Recovery | 1,663,060 |
| Scottish Line Painting Ltd. | 26,407 |
| Shaw Cablesystems Gp | 29,784 |
| Softwareone Canada Inc. | 52,926 |
| Tavola Strategy Group Ltd. | 38,489 |
| Thrive | 43,099 |
| Tomahawk Tree Service (2006) Ltd. | 86,930 |
| Tower Fence Products Ltd. | 38,265 |
| Urban Systems Ltd. | 46,862 |
| Victoria Contracting & Municipal Mtc Corp | 1,597,655 |
| Waste Management Of Canada Corp. | 832,070 |
| Watt Consulting Group | 49,468 |
| West Shore Parks & Rec. Society | 786,434 |
| Westbrook Consulting Ltd. | 26,380 |
| WFR Wholesale Fire & Rescue Ltd. | 33,115 |
| Young Anderson | 78,287 |
| Total aggregate payments to suppliers exceeding $25,000 | 17,202,594 |
| Consolidated total of payments of $25,000 or less | 1,345,573 |
| Total aggregate payments to suppliers | 18,548,167 |
| Grants and contributions | |
| Westshore Primary Care Society | 30,000 |
| View Royal Firefighters Association | 21,600 |
| Consolidated total of all grants and contributions $25,000 or less | 32,021 |
| Total aggregate grants and contributions | 83,621 |
| Reconciling items, including adjustments for accrual-based accounting, disbursements for items which are not considered expenses for financial statement purposes, including payments for employee payroll deductions, capital acquisitions, debt principal, refunds, payments made directly by West Shore Parks and Recreation and the non-rebatable portion of GST | (8,474,284) |
| Total expense for goods, services and debt interest per Consolidated Financial Statements, Schedule 1 | $ 10,157,504 |
Town of View Royal
Statement of Remuneration and Expenses
As at December 31, 2024 (Unaudited)
| Name | Position | Remuneration | Expenses | Total |
|---|---|---|---|---|
| Elected Officials | ||||
| Tobias, Sid | Mayor | 49,573 | 868 | 50,441 |
| Brown, Donald | Councillor | 24,786 | 257 | 25,043 |
| Kowalewich, Damian | Councillor | 24,786 | 218 | 25,004 |
| Lemon, Margaret | Councillor | 24,786 | 4,231 | 29,017 |
| MacKenzie, Alison | Councillor | 24,786 | 4,579 | 29,365 |
| Mattson, Ron | Councillor | 24,786 | 113 | 24,899 |
| Rogers, John | Councillor | 24,786 | 2,864 | 27,650 |
| 198,289 | 13,130 | 211,419 | ||
| Employees | ||||
| Bevan, Heath | Assistant Fire Chief | 214,958 | 3,035 | 217,993 |
| Bolster, Elena | Deputy Corporate Officer | 100,200 | 637 | 100,837 |
| Chow, Jeffrey | Senior Planner | 110,035 | 1,484 | 111,519 |
| Christenson, Dawn | Director of Finance | 163,388 | 5,262 | 168,650 |
| Cochrane, Jennifer | Executive Assistant | 99,535 | 530 | 100,065 |
| Croteau, Dominique | GIS Technician | 76,921 | 100 | 77,021 |
| Denys, Melanie | Records Coordinator/Archivist | 75,616 | 1,628 | 77,244 |
| Drolet, Joseph | Firefighter | 155,546 | 2,982 | 158,528 |
| Ferguson, Jason | Parks Worker | 79,737 | 484 | 80,221 |
| Graham, Paul | Firefighter | 95,522 | 569 | 96,091 |
| Gray, Steve | Firefighter | 145,816 | 1,903 | 147,719 |
| Harbicht, Rob | Parks Worker | 84,398 | 344 | 84,742 |
| Haywood, Karen | Engineering Technologist | 86,129 | 1,442 | 87,571 |
| Hurst, Paul | Director of Protective Services | 201,990 | 4,420 | 206,410 |
| Jones, Sarah | Director of Corporate Administration | 177,908 | 5,787 | 183,695 |
| Kershaw, Keith | Firefighter | 149,797 | 3,006 | 152,803 |
| Leung, Ivan | Director of Engineering | 153,491 | 5,519 | 159,010 |
| Lubberts, Ben | Deputy Director of Engineering | 127,546 | 4,019 | 131,565 |
| Mollin, Troy | Captain-Emergency Programs | 207,610 | 1,054 | 208,664 |
| Morgan, Sarah | Accounting Clerk II | 76,008 | 642 | 76,650 |
| Patterson, Stephen | Building Inspector | 97,653 | 3,063 | 100,716 |
| Pitre, Geoffrey | Captain-Fire Prevention | 212,663 | 2,501 | 215,164 |
| Podmoroff, David | Parks Supervisor | 114,112 | 344 | 114,456 |
| Scory, Sterling | Community Planner | 116,559 | 2,911 | 119,470 |
| Sommerville, Scott | Chief Administrative Officer | 188,360 | 7,310 | 195,670 |
| Taylor, Leanne | Director of Development Services | 151,607 | 3,971 | 155,578 |
| Vella, Steven | Manager of Accounting | 134,699 | 5,919 | 140,618 |
| Woodley, Darryl | Engineering Technologist | 96,855 | 2,008 | 98,863 |
| Consolidated total of other employees with remuneration of $75,000 or less | 1,338,481 | 35,639 | 1,374,120 | |
| 5,033,140 | 108,513 | 5,141,653 | ||
| Reconciliation | ||||
| Total remuneration and expenses for elected officials and employees | 5,231,429 | $ 121,643 | $ 5,353,072 | |
| Reconciling items, including adjustments for accrual-based accounting, accruals for vacation, sick leave and post-employment benefits, employer share of CPP and EI, and labour costs paid through other entities (RCMP, West Shore Parks and Recreation) or capitalized. | 2,498,160 | |||
| Total labour and benefits expense per Consolidated Financial Statements, Schedule 1 | $ 7,729,589 |
Prepared under the Financial Information Regulation, Schedule 1, section 6(2), (3), (4), (5) and (6)
Town of View Royal
Statement of Permissive Tax Exemptions
As at December 31, 2024 (Unaudited)
| Organization | Folio | Municipal Property Tax |
|---|---|---|
| Places of public worship | ||
| All Saints Church - 287 Pallisier Ave | 401-04412.018 | $ 14,387 |
| Community activity centres | ||
| Strawberry Vale Community Hall - 11 High Street | 401-07647.010 | 9,880 |
| View Royal Community Hall - 279 Island Highway | 401-04399.010 | 8,455 |
| Victoria Highland Games Association - 1801 Admirals Road | 401-03668.021 | 2,003 |
| Victoria Highland Games Association - 1803 Admirals Road | 401-03668.022 | 70,529 |
| Not for profit organizations | ||
| Island Corridor Foundation | ||
| PID 023-005-459; Sections 6, 97, and 103: Plan VIP60330 | 401-18806.000 | 15,356 |
| PID 011-825-871;014-980-258;024-036-021;024-039-209;024-839-957 | 401-18807.000 | 24,952 |
| PID 011-825-871;014-980-258;024-036-021;024-039-209;024-839-957 | 401-18807.000 | 6 |
| PID 024-635-987; Lot 1, Sections 8 & 27; Plan VIP69799 | 401-18807.002 | 892 |
| $ 146,460 |
BOARD OF DIRECTORS
Minutes of the West Shore Parks and Recreation Society Board of Directors Meeting
Thursday, May 8th, 2025, in the Westshore Room
PRESENT: Directors Kimberley Guiry, Leslie Anderson, Shelly Donaldson, Misty Olsen (alternate)
ABSENT: Director Alison MacKenzie; Director Dean Jantzen; Ron Mattson (alternate)
STAFF PRESENT: Grant Brown, administrator Wei Wu, manager of finance and administration April Luchinski, manager of human resources Ron Dietrich, manager of operations Teresa Janisch, recorder
STAFF ABSENT: Geoff Welham, manager of recreation; Tiffany Moore, recorder
PUBLIC PRESENT: Spencer Nelson, Greater Victoria BMX Association Kyle Besler, Greater Victoria BMX Association Peg Labiuk, Greater Victoria Velodrome Association Kathy Easton, Thrive/Foundry Shannon Jamison, Third Space Planning Braden Hutchins, City of Langford
CALL TO ORDER
- The chair called the meeting to order at 5:32PM and gave the territorial acknowledgement.
APPROVAL OF AGENDA 2. MOVED/SECONDED BY DIRECTORS DONALDSON AND OLSEN THAT THE AGENDA BE APPROVED AS PRESENTED. CARRIED
APPROVAL OF MINUTES 3. MOVED/SECONDED BY DIRECTORS DONALDSON AND ANDERSON THAT THE MINUTES OF THE REGULAR MEETING ON APRIL 10TH, 2025, BE APPROVED AS PRESENTED. NO ERRORS, NO OMMISIONS. CARRIED
PUBLIC PARTICIPATION 4. N/A
CHAIR’S REMARKS 5. The chair commented that the AGM is on June 12th in the Fieldhouse with the ownership and a review of what’s happened this year. As well, it will be the opening of the new pickleball courts.
DELEGATIONS 6. a) Greater Victoria BMX Spencer Nelson and Kyle Besler of Greater Victoria BMX Association gave a presentation that highlighted the following:
- History and overview of the association, hosted events and accomplishments of the riders.
- The association is seeking financial support to add lights to the track to draw more traffic and increase safety of the track, with a cost estimate of $5,000.
The chair thanked the presenters, and the board briefly discussed the lighting structures; the benefits of lighting and its importance to parents; suitability of existing lighting and cost-efficient solutions; proposed locations of lights; and personal feedback was shared.
MOVED/SECONDED BY DIRECTORS ANDERSON AND OLSEN THAT THE BOARD DIRECT STAFF TO PROVIDE A REPORT INCLUDING COSTS AND RECOMMENDATIONS AT A FUTURE MEETING. CARRIED
SPENCER NELSON AND KYLE BESLER LEFT THE MEETING AT 5:55PM.
b) Foundry Kathy Easton of Foundry gave a presentation that highlighted the following:
- Overview of the Foundry’s planned services for youth in the Westshore.
- The current focus, funding and operational structure of the organization.
- A location for the hub and partnership engagement are the current priorities.
The board discussed current engagement with you; necessity of the services; engagement opportunities with the board and local municipalities.
STANDING COMMITTEES 7. a) Q1 Finance Report Wei Wu, manager of finance and administration, gave a presentation that highlighted the following:
- Following the first three months or 25% through the year, revenues are 26% and expenditures 22% of budget.
- Admissions remain strong which include a 16% increase in annual membership sales versus 2024.
- The demand for ice rentals and fitness programs continues to exceed the previous year, while golf rounds were down versus 2024 due to poor weather yet remain on target for budgeted expectations.
The board thanked Wei for the updates and briefly inquired about pickleball funds.
NEW BUSINESS 8. a) Building Safer Communities (Youth Program) Project Update Nicky Brown, recreation coordinator, and Anne Downtown, youth engagement coordinator, gave a presentation that highlighted the following:
- Thoughts and comments from program participants and community supporters were shared, outlining the good that has resulted from the BSC project.
- Staff shared that in 2024 10,411 youth connections were made, 2,473 hours of youth programming took place, 806 voices and opinions were captured through surveys and 101 hours of professional development took place because of the program.
- Programming highlights included Hockey4Youth, aquatics certifications, and a partnership with the Washington Kids Foundation.
- All in attendance were moved by the success of this program and what it provides to the youth in the Westshore.
The board acknowledged that although statistics on outcomes are unavailable, the presentation powerfully conveyed the importance of the work being done.
NICKY BROWN, ANNE DOWNTON AND LIAM REID LEFT AT 6:58PM.
OLD BUSINESS 9. a) Greater Victoria Velodrome Association Staff Report Ron Dietrich, manager of operations, highlighted the following:
- Summary of the work requested by the Greater Victoria Velodrome Association (GVVA) during the April board meeting.
- The recommendation is to repair the concrete and seek grant funding for the larger project.
- Kimberely asked how we can partner with the organization and possibly help with a grant and raising of funds. Grant – any type of an application they would probably require input from us.
The board thanked Ron for the additional follow-up and briefly mentioned potential to support the organization with seeking grants and raising funds.
PEG LABIUK LEFT THE MEETING AT 7:06PM
MOVED/SECONDED BY DIRECTORS ANDERSON AND DONALDSON THAT THE BOARD OF DIRECTORS DIRECT STAFF TO PROCEED WITH GVVA’S REQUESTED CONCRETE REPAIRS OF $10,815 WITHIN THE 2025 OPERATING BUDGET AND THAT STAFF RESPOND TO GVVA’S SEALING REQUEST, ENCOURAGING GVVA TO SEEK GRANT FUNDING TO COVER THE $124,320 CAPITAL PROJECT COST. CARRIED
CORRESPONDENCE 10. N/A
FOR INFORMATION 11. a) Administrator’s Report The administrator highlighted the following:
- The aquatic program assistant has completed their training and is now able to offer training for WSPRS staff.
The board inquired about the ‘no phones in hot areas’ policy and expressed support for the policy; and inquired about the current field shutdown.
Administration/Human Resources With the conclusion of the 2024 year-end process and finalizing of the financial statements, the finance department will focus its efforts on catching up on 2025’s tasks that were set aside for the first few months of the year. Two of the auditors’ recommendations resulting from the 2024 audit have already been addressed, including centralizing the storage of grant agreements to ease access, as well as noting grant funding timelines which will be reviewed as part of year-end processes to ensure extension documentation is sought when timeframes are prolonged, thereby providing a clear paper trail.
The 5-year External Audit services agreement with KPMG has expired. An RFP for annual audit services has been posted on BCBid that will cover the next 5-year term. The competition closes May 16th.
In March the human resources (HR) team attended virtual Municipal Pension training to review new and enhanced features of the Termination and Retirement Tool. Staff also participated in ComVida and Scout training, to help them better understand each software’s capabilities, and have been participating in a focus group with ComVida to help identify opportunities to enhance the software for the end user. HR facilitated an all-day training event for the occupational health and safety (OH&S) committee in April. This training served as the committee’s required 8 hours of training per year. An instructor from the BCFED Health and Safety Centre was invited to run an advanced course on improving OH&S committee effectiveness. The training was useful and has created a good focus for the committee over the coming year, helping staff to further develop policies and procedures to increase its ability to deliver a valuable health and safety program, in addition to providing guidance on new legislation and useful tools. Hiring has increased greatly in April, with summer camps and seasonal positions, as well as the push to fill vacant maintenance positions. Through this HR staff continue to fine tune the onboarding and orientation process.
The administrator attended the 2025 Recreation Facilities Association of BC conference held in Penticton from April 28th to May 1st. Sessions were categorized into 4 streams: Programs & Services, Facility Leadership, Arena Operations and Pool Operations. Attended sessions included Mentoring and Coaching, Facility Allocation, Managing Workplace Violence Risk and Management Risks to name a few. Being 1 of 2 industry conferences for the parks and recreation field in BC, it provides the opportunity brush up on industry trends and learn and share strategies from colleagues facing the same challenges as seen at WSPR. Learnings and highlights will be shared with the WSPR leadership team during an upcoming meeting. Another 7 staff will be attending the 2025 BC Recreation and Parks Association conference during the first week of May.
Operations Maintenance In maintenance, pivotal work was carried out during the annual 3-week pool shutdown, where the main pool's UV system was successfully installed. The UV system will improve main pool water and air quality for everyone to enjoy. In addition, several critical repairs were made, including the replacement of two valves on the leisure pool UV system and the replacement of a valve for the hot tub UV system. A leaking hot tub pump was repaired and reinstalled, ensuring safety and functionality. Yearly checks and maintenance were performed on the pool, and a proper drain was installed off the leisure pool’s perlite filter to improve drainage efficiency. Mechanically, the pool dehumidifier was repaired with rebuilds to some key components including the supply fan for improved heat reclaim.
Furthermore, all three changerooms underwent deep cleaning and painting, with old and faulty dispensers replaced, and floors and showers grouted where necessary. Several essential repairs included the replacement of the sauna element, fixing a light fixture above the leisure pool, and optimizing air circulation by installing new fans on the water slide tower and a corner near the janitor's closet. Repairs were also made to the fan at the top of the waterslide stairs, and all hot tub jets were resealed with new parts. The resurfacing process for the leisure pool and hot tub was completed as well, with the marcite patched by Belzona. In addition, concrete and tile were removed from a pole in the river run, revealing rust that was promptly addressed by having a welder cap it under the guidance of a structural engineer. The surge tank was emptied and cleaned, broken tiles on both the pool deck and sauna were replaced, and rust around the pool deck was treated and repainted. Lastly, weather stripping and rusty hardware were replaced on exterior doors to ensure security and efficiency.
Utility work continues on the new human resources space where staff are building the walls and contractors are managing the flooring, electrical and mechanical components. The 55+ Activity Centre’s auditorium work has been pushed out a week as the installer encountered an unrelated setback with the subfloor installation. This does not impact the expected completion as staff are still waiting for the flooring to arrive to complete the project.
Spring is officially here as ice has been removed in the JDF Arena in advance of the Outdoor Show coming up. The maintenance team was extremely busy as the pool shut down and ice out overlapped; however, they were able to have lacrosse step into the JDF Arena within 3 days of the ice plant being turned off.