TOWN OF VIEW ROYAL COUNCIL MEETING AGENDA

AGENDA

Should you wish to participate electronically, this meeting will be live webcast commencing at 7:00 p.m. and may be viewed by clicking on the following link:

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If you would like to participate in the meeting by phone, please see information below:

Phone: 778-402-9227 and use Conference ID: 537 232 017#

You may provide your written comments to the Town via email to info@viewroyal.ca or drop them off at the Town Hall or put them in the Town's mail drop box (located to the left of the main doors at Town Hall, 45 View Royal Avenue), up until 1:00 p.m. on Tuesday, March 5, 2024 for inclusion in the March 5, 2024 agenda.

If you have any questions, please contact the Administration Department at 250-479-6800

CALL TO ORDER (Acting Mayor, Councillor Mattson)
APPROVAL OF AGENDA (motion to approve)
MINUTES, RECEIPT & ADOPTION OF (motion to adopt) a) Minutes of the Special Council meeting held February 15, 2024 (Pg.5 - 6) b) Minutes of the Council meeting held February 20, 2024 (Pg.7 - 11)
MAYOR’S REPORT
PETITIONS & DELEGATIONS
PUBLIC PARTICIPATION PERIOD
BUSINESS ARISING FROM PREVIOUS MINUTES
REPORTS

8.1 STAFF REPORTS

a) Development Permit Application 2022/09 - 1681 Island Highway

Report dated February 28, 2024 from the Senior Planner (Pg.12 - 65)

Staff Recommendation: THAT Development Permit Application 2022/09 be approved as per the report dated February 28, 2024 from the Senior Planner titled "Development Permit Application 2022/09 - 1681 Island Highway."

Supplemental drawing for Development Permit 2022/09 dated March 4, 2024 from Hearth Architectural (Pg.66)

b) Purchase of Brush Truck

Report dated February 28, 2024 from the Fire Chief (Pg.67 - 70)

Staff Recommendation: THAT Council approve the sole source purchase of a used fire engine brush truck from Brindalee Mountain Fire Apparatus through a notice of intent to award for a value not to exceed $350,000 CAD.

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

a) From the February 14, 2024 Special Budget Committee of the Whole meeting:

Non-Core Projects THAT the Committee recommend to Council that the Communications and Engagement Coordinator (N-103) position begin as a 0.5 FTE in 2024 with a review of that equivalency status to be undertaken in one or two years. (COW-06-24)
THAT the Committee recommend to Council that Project N-111 Asset management program improvements be approved in the 2024-2028 Financial Plan; AND THAT staff apply for the BC Infrastructure Planning Grant to Support the Funding of asset management program improvements as described by Project N-111 that are scheduled for 2024. (COW-07-24)
THAT the Committee recommend to Council that the Additional policing municipal employees (N-053) position for 2024 begin July 1. (COW-08-24)

b) From the February 15, 2024 Special Budget Committee of the Whole meeting:

Summary from February 14, 2024 meeting THAT the Committee recommend to Council that Additional RCMP members (N-054), requesting an officer in 2024, be approved for the position to commence in October 2024. (COW-09-24)
THAT, in addition to the October 2024 position, the Committee recommend to Council that the 2024-2028 Financial Plan's Additional RCMP members (N-054) request be supported for one member in 2027. (COW-10-24)
Capital Projects THAT the Committee recommend to Council that the priority for the Atkins Road sidewalk - Anya Court to Langford border (C-107) capital project be moved from "strategic" to "required". (COW-11-24)
THAT the Committee recommend to Council that the Curb and sidewalks – Burnside Rd W-Helmcken to Saanich border (C-117) capital project be moved from 2024/2025 to 2025/2026. (COW-12-24)
THAT the Committee recommend to Council that $100,000 be put toward a noise barrier study in 2024 for the Noise barrier fencing – Hwy. 1 off-ramp at Six Mile Road (C-179) capital project. (COW-13-24)
THAT the Committee recommend to Council that data be collected to identify the volume of grey water/sewer by source in the vicinity of the Sewer gravity main upgrade-Fort Victoria to Pheasant Lane (C-109) capital project (Kislingbury to Pheasant Lanes). (COW-14-24)
THAT the Committee recommend to Council that the Development of road ends (C-114) capital project be deferred to 2025. (COW-15-24)
THAT the Committee recommend to Council that the Disc golf course (C-116) capital project be removed from the 2024-2028 Financial Plan in perpetuity. (COW-16-24)

c) From the February 20, 2024 Special Budget Committee of the Whole meeting:

Continued Budget Deliberations THAT the Committee recommend to Council that the tax-funded reserve contributions be reduced by the equivalent of a 0.25% tax increase; AND THAT the use of accumulated surplus be increased by the equivalent of a 0.25% tax increase. (COW-17-24)
THAT the Committee recommend to Council that the transition to taxation for the West Shore Parks and Recreation service be deferred from 2024 to 2026. (COW-18-24)

8.3 OTHER REPORTS

(motion to receive)

CORRESPONDENCE

9.1 FOR ACTION

a) Email dated March 4, 2024 from T. Dennison, Executive Coordinator, AVICC, Re: View Royal Resolution - Modernize the Municipal Police Cost Sharing Formula (Pg.71 - 73)

9.2 FOR INFORMATION

a) Letter dated February 29, 2024 from Min. Farnworth, Minister of Public Safety and Solicitor General, Re: Costs for Police Dispatch and Province Wide Equity (Pg.74 - 76)

BYLAWS
NEW BUSINESS
QUESTION PERIOD
MOTIONS & NOTICES OF MOTION
CLOSED MEETING RESOLUTION THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(e) - land and (k) – municipal service.
RISING REPORT
TERMINATION

Next Regular Council Meeting: Tuesday, March 20, 2024 at 7:00 p.m.