TOWN OF VIEW ROYAL COUNCIL MEETING AGENDA
Meeting agenda for the October 15, 2024 View Royal Council meeting.
TOWN OF VIEW ROYAL COUNCIL MEETING
TUESDAY, OCTOBER 15, 2024 @ 7:00 PM
VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
AGENDA
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You may provide your written comments to the Town via email to info@viewroyal.ca or drop them off at the Town Hall or put them in the Town's mail drop box (located to the left of the main doors at Town Hall, 45 View Royal Avenue), up until 1:00 p.m. on Tuesday, October 15, 2024 for inclusion in the October 15, 2024 agenda.
If you have any questions, please contact the Administration Department at 250-479-6800.
CALL TO ORDER (Mayor Tobias)
APPROVAL OF AGENDA (motion to approve)
MINUTES, RECEIPT & ADOPTION OF (motion to adopt) a) Minutes of the Council meeting held October 1, 2024 (Pg.5 - 13)
MAYOR’S REPORT
PETITIONS & DELEGATIONS
PUBLIC PARTICIPATION PERIOD
BUSINESS ARISING FROM PREVIOUS MINUTES
REPORTS
8.1 STAFF REPORTS
a) Official Community Plan Review and Update - Request for Proposal Draft Terms of Reference
- Report dated October 8, 2024 from the Director of Development Services (Pg.14 - 26)
Staff Recommendation: THAT the report dated October 8, 2024 from the Director of Development Services titled "Official Community Plan Review and Update - Request for Proposal Draft Terms of Reference" be received for information.
b) Draft Town of View Royal Accessibility Plan
- Report dated September 18, 2024 from the Corporate Officer (Pg.27 - 138)
Staff Recommendation: THAT the draft Town of View Royal Accessibility Plan be made available for public comment until November 15, 2024.
c) Active Transportation Grants
- Report dated September 26, 2024 from the Director of Engineering (Pg.139 - 143)
Staff Recommendation: THAT Council authorize staff to:
- apply for the Province of British Columbia's Vision Zero Grant in support of the Speed Reduction Strategy Program; and
- apply for the Province of British Columbia's Active Transportation Infrastructure Grant in support of the Atkins Road Sidewalk Project (C-107) and the Helmcken Road at Watkiss Way Intersection Improvements Project (C-128).
d) Jedburgh Sidewalk Construction Award
- Report dated October 3, 2024 from the Director of Engineering (Pg.144 - 149)
Staff Recommendation: THAT Council approve the award of the Jedburgh Road sidewalk project to Ralmax Contracting Ltd. in the amount of $317,172 net of GST;
AND THAT the budget be amended to $375,172 to cover the construction costs, contract administration, engineering inspections and contingencies, net of GST.
e) Feasibility Analysis: Deconstruction and Demolition Waste Management Bylaw
- Report dated October 9, 2024 from the Community Planner (Pg.150 - 173)
Staff Recommendation: THAT Council not proceed with a new Deconstruction and/or Demolition Waste Management Bylaw until a review of the Official Community Plan, and the Town's existing housing stock are completed;
AND THAT staff prepare a project summary for the creation of a deconstruction and/or demolition bylaw for the 2025 budget deliberations;
AND FURTHER THAT staff continue to work with the Capital Regional District to raise awareness and educate the public about waste diversion efforts.
8.2 COMMITTEE OF THE WHOLE RESOLUTIONS
a) From the October 8, 2024 Committee of the Whole meeting:
Official Community Plan Review and Update THAT the Committee recommend to Council that "safety" and "wellness" be added to the Request for Proposal key focus areas. (COW-46-24)
THAT the Committee recommend to Council that "arts", "culture", and "heritage" be added to the Request for Proposal key focus areas. (COW-47-24)
THAT the Committee recommend that Council:
- endorse the following ten key focus areas in the Official Community Plan review and update project and include in the Request for Proposal: Community Profile, Vision and Guiding Principles; Land Use Designations and Special Planning Areas; Housing; Transportation and Mobility; Climate Action, Adaptation and Resiliency; Environmental Preservation and Enhancement; Growth Management Considerations; Reconciliation; Development Permits and Design Guidelines; and Regional Growth Statement, Implementation and Monitoring;
- approve the proposed three-phase project timeline and associated project scope with a project start date of January 2025 and an anticipated completion date of September 2026 (18 months) for Phase 1 and Phase 2; and
- approve the draft Terms of Reference for the Official Community Plan Advisory Committee.(COW-48-24)
8.3 OTHER REPORTS
(motion to receive)
CORRESPONDENCE
9.1 FOR ACTION
9.2 FOR INFORMATION
a) Email dated October 9, 2024 from S. Sedman, Re: Notice of Permissive Tax Exemption Bylaw (Pg.174) b) Email dated October 8, 2024 from D. Ridout, Re: 181 Island Highway (Pg.175 - 176)
- Email response dated October 10, 2024 from the Director of Engineering to D. Ridout, Re: 181 Island Highway (Pg.177 - 179) c) Letter received October 7, 2024 from O. Booth, Re: Consideration of Pride Coloured Crosswalk (Pg.180)
BYLAWS a) Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1148, 2024 A Bylaw to Amend the Town of View Royal Sanitary Sewer Rates in Fees and Charges Bylaw No. 958, 2016 (adoption)
- Bylaw No. 1148 (Pg.181)
b) Public Notification Bylaw No. 1106, 2023, Amendment Bylaw No. 1150, 2024 A Bylaw to Amend the Public Notification Bylaw in Relation to Method and Timing for Delivery of Notices (adoption)
- Bylaw No. 1150 (Pg.182)
c) Tax Exemption Bylaw (Places of Worship and Community Halls) No. 1149, 2024 A Bylaw to Provide Tax Exemptions for Places of Worship and Community Halls (adoption)
- Bylaw No. 1149 (Pg.183)
NEW BUSINESS a) Pride Coloured Crosswalk - Councillor MacKenzie (Pg.184)
QUESTION PERIOD
MOTIONS & NOTICES OF MOTION a) Trustee Electoral Area Election Model - Councillor Brown (Pg.185)
CLOSED MEETING RESOLUTION
RISING REPORT
TERMINATION
Next Regular Council Meeting: Tuesday, November 5, 2024 at 7:00 p.m.