TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, APRIL 1, 2025

TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING

HELD ON TUESDAY, APRIL 1, 2025 VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS

PRESENT WERE: Mayor Tobias Councillor Brown Councillor Kowalewich Councillor Lemon Councillor Mattson Councillor MacKenzie Councillor Rogers

PRESENT ALSO: S. Sommerville, Chief Administrative Officer S. Jones, Director of Corporate Administration/Deputy CAO L. Taylor, Director of Development Services I. Leung, Director of Engineering J. Chow, Senior Planner S. Scory, Senior Planner E. Bolster, Deputy Corporate Officer 8 members of the public 0 members of the press

1. CALL TO ORDER

Mayor Tobias called the meeting to order at 7:00 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Rogers SECONDED: Councillor Brown

THAT the agenda be amended by including items 9.1 a) ii, 9.2 g) - k), and 13. b);

AND THAT the agenda be approved as amended. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held March 18, 2025

MOVED BY: Councillor Brown SECONDED: Councillor Rogers

THAT the minutes of the Council meeting held March 18, 2025 be adopted as presented. CARRIED

4. MAYOR’S REPORT

The Mayor noted he attended the official opening of the new handyDart facility on March 28. He discussed tree clearing for the Ministry of Transportation and Transit’s Bus on Shoulder Project, and the Town’s requirements for candidate’s election signs.

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

a) B. Richmond, View Royal resident, spoke to Council regarding View Royal’s funding to the Capital Regional District (CRD) Arts Service and requested that Council not decrease this funding.

b) I. Case, View Royal resident, spoke to Council regarding View Royal’s funding to the CRD Arts Service and requested that Council not decrease this funding.

7. BUSINESS ARISING FROM PREVIOUS MINUTES

a) Amend Variance Permit Policies/Bylaws – Councillor Rogers

MOVED BY: Councillor Rogers SECONDED: Councillor Brown

C-51-25 THAT variance application reports include a checklist that considers impacts to adjacent properties. CARRIED

b) Redesign Eltham Road Egress onto Helmcken Road – Councillor Rogers

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-52-25 THAT a report be provided regarding road improvements related to the development at 294, 296 Eltham Road and 242 Helmcken Road to include two separate exit turn lanes, left and right, onto Helmcken Road. CARRIED

c) 2025 Budget – Councillor Rogers

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the Town reduce its Capital Regional District Arts funding level from Group 1 to Group 2. DEFEATED Mayor Tobias, Councillors Brown, Kowalewich, and Lemon opposed

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the Town become a municipal member of Destination Greater Victoria for $800/year. WITHDRAWN

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the 2025 Financial Plan include funds for the provision of a “pop-up dog off-leash” area (approximately $5,000) in the Atkins/Six Mile neighbourhood. WITHDRAWN

d) Six Mile Road – Councillor Brown

MOVED BY: Councillor Brown SECONDED: Councillor Mattson

C-53-25 THAT staff report back on options for the Shell Gas Station access/egress at Six Mile Road and Island Highway to alleviate traffic concerns;

AND THAT accident statistics for this area be obtained. CARRIED

8. REPORTS

8.1 STAFF REPORTS

a) Development Permit 2025-02 – 3560 Highland Road

1. Report dated March 26, 2025 from the Senior Planner

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

C-54-25 THAT Council, after giving notice, consider the following motion:

THAT Council authorize the issuance of Development Permit 2025-02 for 3560 Highland Road, in accordance with plans submitted to the Development Services Department on January 29, 2025, subject to:

1. The proposed development meeting all the Town’s Zoning Bylaw requirements, except for the following variances:

• to permit the siting of an accessory building in the front yard. CARRIED

b) Official Community Plan Review, Business Mixer Workshop – What We Heard Report

1. Report dated March 25, 2025 from the Senior Planner

MOVED BY: Councillor Lemon SECONDED: Councillor Rogers

THAT the report dated March 25, 2025 from the Senior Planner titled “Official Community Plan Review, Business Mixer Workshop – What We Heard Report” be received. CARRIED

c) Official Community Plan Review, Vision and Guiding Principles Survey – What We Heard Report

1. Report dated March 25, 2025 from the Senior Planner

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the report dated March 25, 2025 from the Senior Planner titled “Official Community Plan Review, Vision and Guiding Principles Survey – What We Heard Report” be received. CARRIED

d) 2025 Grants in Aid

1. Report dated March 26, 2025 from the Manager of Accounting

MOVED BY: Councillor Rogers SECONDED: Councillor Lemon

C-55-25 THAT a 2025 Grants in Aid be approved in accordance with Policy No. 1600-12 – Grants in Aid to Juan de Fuca Performing Arts Centre Society for $2,000. CARRIED Councillor Mattson opposed

MOVED BY: Councillor Rogers SECONDED: Councillor Lemon

C-56-25 THAT a 2025 Grants in Aid be approved in accordance with Policy No. 1600-12 – Grants in Aid to Vancouver Island South Film and Media Commission for $2,000. CARRIED Councillor Mattson opposed

MOVED BY: Councillor Rogers SECONDED: Councillor Lemon

C-57-25 THAT a 2025 Grants in Aid be approved in accordance with Policy No. 1600-12 – Grants in Aid to ReImagine West Shore Community Society for $1,150. CARRIED Councillor Rogers opposed

MOVED BY: Councillor Rogers SECONDED: Councillor Lemon

C-58-25 THAT a 2025 Grants in Aid be approved in accordance with Policy No. 1600-12 – Grants in Aid to View Royal Community Association for $6,600. CARRIED Councillors MacKenzie, Mattson and Rogers opposed

MOVED BY: Councillor Rogers SECONDED: Councillor Lemon

C-59-25 THAT a 2025 Grants in Aid be approved in accordance with Policy No. 1600-12 – Grants in Aid to LifeCycles Project Society for $4,000. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Lemon

C-60-25 THAT a 2025 Grants in Aid be approved in accordance with Policy No. 1600-12 – Grants in Aid to FED Urban Agriculture Society for $1,000. CARRIED Councillor Mattson opposed

MOVED BY: Councillor Rogers SECONDED: Councillor Lemon

C-61-25 THAT a 2025 Grants in Aid be approved in accordance with Policy No. 1600-12 – Grants in Aid to Strawberry Vale District and Community Club for $10,000. CARRIED Councillors Kowalewich, MacKenzie and Mattson opposed

MOVED BY: Councillor Rogers SECONDED: Councillor Lemon

C-62-25 THAT a 2025 Grants in Aid be approved in accordance with Policy No. 1600-12 – Grants in Aid to Peninsula Streams Society for $7,500. CARRIED Councillor Mattson opposed

MOVED BY: Mayor Tobias SECONDED: Councillor Rogers

C-63-25 THAT the Wear2Start Society be invited to provide a presentation to Council regarding their 2025 Grant in Aid application;

AND THAT consideration of a 2025 Grant in Aid to the Wear2Start Society be made after receipt of a presentation to Council. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Lemon

C-64-25 THAT the Spasticity Research and Awareness Society be invited to provide a presentation to Council regarding their 2025 Grant in Aid application;

AND THAT consideration of a 2025 Grant in Aid to the Spasticity Research and Awareness Society be made after receipt of a presentation to Council. CARRIED

Council confirmed the use of Casino revenue and associated reduction of the Grant in Aid funds for its 50/50 cost share up to $17,000 as approved at the December 10, 2024 Special Council meeting (C-157-24) for the Gibraltar Bay gazebo replacement project where the Town has a public use statutory right-of-way.