Minutes of a Council Meeting Held November 4, 2025

1. CALL TO ORDER

Mayor Tobias called the meeting to order at 6:21 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Brown SECONDED BY: Councillor Rogers

THAT the agenda be amended to include item 7. a) 4. b), table item 7. e), and move item 10. c) to item 11. a);

AND THAT the agenda be approved as amended. CARRIED Councillor MacKenzie opposed

3. PUBLIC PARTICIPATION PERIOD

4. BYLAWS

a) Official Community Plan Bylaw No. 811, 2011, Amendment Bylaw No. 1156, 2025

A Bylaw to Amend Official Community Plan No. 811, 2011 to Introduce New Land Use Designations for the Small-Scale, Multi-Unit Housing (SSMUH) and Hospital Transit-Oriented Area, and New Housing Policies to Align the Official Community Plan with the 5 and 20-Year Housing Need in accordance with the Province of BC’s Bill 44 – Housing Statutes (Residential Development) Amendment Act, 2023 and Bill 47 – Housing Statutes (Transit Oriented Areas) Amendment Act, 2023

Staff discussed the difference between an Official Community Plan and a Zoning Bylaw, provided clarification on the intent to create a new Small Scale, Multi-Unit Housing land designation that applies to all properties with the current Residential or Large Lot Residential Official Community Plan land use designations, including properties with or without small scale, multi-unit housing zoning. Staff confirmed that these changes would not result in inconsistencies between the Official Community Plan and current zoning given the description of the proposed Small-Scale, Multi-Unit Housing land use designation. Staff further explained that the Official Community Plan is high-level land use policy direction and regulations on how properties can be developed from a use, density, height, siting, etc., is regulated through zoning.

MOVED BY: Councillor Brown SECONDED BY: Councillor Rogers

C-168-25 THAT Official Community Plan Bylaw No. 811, Amendment Bylaw No. 1156, 2025 be referred back to staff to address concerns with respect to certain parcels being added to the new Small-Scale, Multi-Unit Housing Land Use Designation that are not currently zoned for small-scale, multi-unit housing in the Zoning Bylaw;

AND THAT for parcels where small-scale, multi-unit housing is not permitted in accordance with the Zoning Bylaw, the current land use designations remain as Residential or Large Lot Residential in the Official Community Plan. CARRIED Councillor MacKenzie opposed

b) Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1160, 2025 to Amend the CD-26 Zone for 258 Helmcken Road

1. Report dated October 20, 2025 from the Senior Planner

Council and staff discussed the desire to secure a medical clinic on the ground floor in addition to a designated café space, number of commercial retail units that could be accommodated on the ground floor, and the intent for a grocery store at the time of rezoning.

MOVED BY: Councillor Lemon SECONDED BY: Councillor Rogers

THAT the report dated October 17, 2025 from the Senior Planner be received. CARRIED

2. Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1160 A Bylaw to Amend the CD-26 Zone for 258 Helmcken Road

MOVED BY: Councillor Lemon SECONDED BY: Councillor Brown

C-169-25 THAT Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1160, 2025 be given first and second reading;

AND THAT staff work with the owner to establish agreed conditions for a covenant on title to secure a medical clinic on the ground floor to be brought forward to Council prior to consideration of third reading. CARRIED

5. MAYOR’S REPORT

The Mayor discussed Bill M216 – 2025, the Professional Reliance Act, which proposes to allow certified professionals to override Council decisions in order to streamline housing approvals. The Mayor encouraged the public to review Bill M216 and share their views with their Member of the Legislative Assembly.

6. PETITIONS & DELEGATIONS

7. STAFF REPORTS

a) Development Variance Permit 2025-02 - 157 View Royal Avenue

1. Report dated October 17, 2025 from the Senior Planner

The Senior Planner gave a summary of the report to Council.

Council and staff discussed the property’s existing covenant that pertains to lot size for future subdivision.

2. Comments from the Applicant

F. McColl, View Royal Avenue, discussed that he canvassed the neighbourhood and received support from neighbouring property owners.

3. Comments from the Public

4. Correspondence

a) Letter dated October 21, 2025 from D. Wilson, Re: Application for Variances

MOVED BY: Councillor Rogers SECONDED BY: Councillor Kowalewich

THAT the letter dated October 21, 2025 from D. Wilson, Re: Application for Variances be received. CARRIED

b) Email dated October 29, 2025 from F. McColl, Re: Petition of Support – Potting Shed – 157 View Royal Avenue

MOVED BY: Councillor Rogers SECONDED BY: Councillor Kowalewich

THAT the email dated October 29, 2025 from F. McColl, Re: Petition of Support – Potting Shed – 157 View Royal Avenue be received. CARRIED

MOVED BY: Councillor Brown SECONDED BY: Councillor Lemon

C-170-25 THAT Development Variance Permit No. 2025-02 for 157 View Royal Avenue be issued in accordance with plans submitted to the Development Services Department on August 11, 2025, subject to the development meeting all of Town’s Zoning Bylaw requirements, except for the following variances:

1. increase the maximum coverage of accessory buildings and structures from 60m² to 190.1m²; and
2. increase the maximum building floor area of all buildings from 727m² to 917.1m². CARRIED

b) Development Variance Permit 2025-03 - 1449 (1301-1305) Burnside Road W

1. Report dated October 20, 2025 from the Community Planner

The Community Planner gave a review of the report to Council.

2. Comments from the Applicant

3. Comments from the Public

4. Correspondence

MOVED BY: Councillor Rogers SECONDED BY: Councillor Brown

C-171-25 THAT Development Variance Permit No. 2025-03 for 1449 (1301-1305) Burnside Rd W be issued in accordance with plans submitted to the Development Services Department on August 29, 2025, subject to the development meeting all of the Town’s Sign Bylaw regulations, except for the following variances: i. Variance to Section 6.2.b) to increase the maximum number of freestanding signs within the Attached Residential Sign District from 0 to 3 in association with the apartment residential use of the property; ii. Variance to Section 6.2 to increase the maximum sign area from 0.3m² to 1.7m² for Sign 3 within the Attached Residential Sign District; iii. Variance to Section 6.7.a) to permit unilluminated wall signs within the Attached Residential Sign District with a maximum area of 0.21 m² in association with the apartment residential use of the property for Sign 4C; and iv. Variance to Section 6.7.a) to permit unilluminated wall signs within the Attached Residential Sign District with a maximum area of 0.88m² in association with the apartment residential use of the property for Sign 4D. CARRIED

c) Development Permit with Variances 2025-07 - 9 Erskine Lane

1. Report dated October 20, 2025 from the Community Planner

The Community Planner gave a review of the report to Council.

2. Comments from the Applicant

3. Comments from the Public

4. Correspondence

MOVED BY: Councillor Lemon SECONDED BY: Councillor Brown

C-172-25 THAT Development Permit with Variances No. 2025-07 for 9 Erskine Lane be issued in accordance with plans submitted to the Development Services Department dated September 12, 2025, subject to the development meeting all of the Town’s Zoning Bylaw regulations, except for the following variances: i. Increase the height of Building C retaining wall from 1.2m to 4.0m. ii. Increase the height of Building D retaining wall from 1.2m to 2.1m. iii. Decrease the minimum horizontal separation ratio for reinforced retaining walls from 1:1 to 2:0.70 ratio for Building C retaining wall. iv. Increase the length of a structure (garbage and recycling enclosure) for Building A B from 7.5m to 8.8m. v. Increase the length of a structure (garbage and recycling enclosure) for Building C D from 7.5m to 7.55m. CARRIED

d) Glenairlie Pumpstation Upgrades Tender Award

3. Report dated October 8, 2025 from the Director of Engineering

Council and staff discussed funding for the overages and contingencies, the increase to the size of the pump station, accommodations for neighbourhood growth, the cost for water main replacement, and the lifespan of a pump station.

MOVED BY: Councillor Rogers SECONDED BY: Councillor Brown

C-173-25 THAT the 2025 Glenairlie Pumpstation Upgrades Contract be awarded to IWC Excavation Ltd. at a price of $520,564.40 plus GST;

AND THAT the 2025-2029 Financial Plan be amended to cover the small construction overage, contingencies and engineering inspections and contract administration. CARRIED

e) UBCM Grant Application - Resolution Amendment

1. Report dated October 17, 2025 from the Director of Engineering (tabled)

8. BUSINESS ARISING FROM PREVIOUS MINUTES

9. CORRESPONDENCE

a) Email dated October 24, 2025 from K. Fisher, Executive Director, Ministry of Education and Child Care, Re: Seeking Feedback: Proposed Variance to School District 61 Trustee Electoral Areas

MOVED BY: Councillor Brown SECONDED BY: Councillor Lemon

C-174-25 THAT the Mayor write a letter in support of the proposed amendments to the Trustee Electoral Areas within School District 61. CARRIED

b) Email dated October 23, 2025 from C. Clark, Re: Shoreline Middle School Traffic Safety Issue

MOVED BY: Councillor Rogers SECONDED BY: Councillor Brown

C-175-25 THAT the issue of traffic safety at Shoreline Middle School be referred to staff to provide a report back to Council. CARRIED

10. CONSENT AGENDA

a) Minutes from the Council meeting held October 21, 2025

MOVED BY: Councillor Rogers SECONDED BY: Councillor Brown

THAT the minutes from the Council meeting held October 21, 2025 be adopted. CARRIED

b) Letter dated October 19, 2025 from L. Freeman, President, Strawberry Vale & District Community Club, Re: Final Report - Grant-in-Aid for Hall Roof Replacement View Royal File #1850

MOVED BY: Councillor Rogers SECONDED BY: Councillor Brown

THAT the letter dated October 19, 2025 from L. Freeman, President, Strawberry Vale & District Community Club, Re: Final Report - Grant-in-Aid for Hall Roof Replacement View Royal File #1850 be received. CARRIED

c) Email dated October 21, 2025 from G. Smith, Re: Short Term Rentals, Bylaws and Complaint

(moved to item 11. a))

11. CONSIDERATION OF MATTERS REMOVED FROM CONSENT AGENDA

a) Email dated October 21, 2025 from G. Smith, Re: Short Term Rentals, Bylaws and Complaint

MOVED BY: Councillor Lemon SECONDED BY: Councillor Brown

C-176-25 THAT the Mayor write a letter to G. Smith to clarify regulations for short-term rentals in View Royal. CARRIED

12. NEW BUSINESS

13. QUESTION PERIOD

14. MOTIONS & NOTICES OF MOTION

a) Motion: Remove Shared and Bi-Directional Bike Lanes - Councillor Rogers

C-177-25 THAT the following motion be brought forward to the November 18, 2025 Council meeting:

“THAT all recommendations for the creation of shared paths (cycling, pedestrians, etc.) and bi-directional bike/cycling lanes be removed and revised from the received Active Transportation Network Plan and any and all capital projects (2025 and onwards).”

b) Notice of Motion: Medical Services Proposal - 346 Island Highway - Councillor Rogers

C-178-25 THAT the following motion be brought forward to the November 18, 2025 Council meeting:

“THAT staff prepare a high level report assessing the three proposed own/lease options for a Medical clinic and services presented in the October 14, 2025 petition by Mr. D. Foord (as well as variations);

AND THAT staff verify that a “left in/left out” traffic access would be permitted for this proposed commercial/professional development separate from a traffic light at Prince Robert Drive.”

15. CLOSED MEETING RESOLUTION

16. RISING REPORT

17. ADJOURNMENT

MOVED BY: Councillor Brown SECONDED BY: Councillor Lemon

THAT this meeting now adjourn. Time: 8:09 p.m. CARRIED