Project Summary C-136: West Shore RCMP building expansion-design validation

Project Summary

Priority: Required Project Name: West Shore RCMP building expansion-design validation Reference: 2-2-12301-310 CC1266 Submitted by: K. Anema, CAO

Executive Summary

The RCMP building design validation process is intended to advance conceptual designs of an expanded West Shore RCMP detachment to accommodate growth for a twenty-year horizon to inform the project approval, borrowing bylaw approval and ultimate construction.

Business problem and opportunity

Population growth on the West Shore has led to an increase in our RCMP staffing contingent and a consequential need for an expanded policing support facility. The West Shore communities have jointly explored options with respect to expansion of the current policing facilities and are recommending that we proceed with project validation through additional design work.

Proposed project objectives

The Joint Steering Committee (3 CAOs) has recommended we pursue an Integrated Project Delivery (IPD) procurement approach, which will enable the communities to come to a proposed budget while meeting project requirements efficiently.

With approval of the recommended budget of $1,200,000, the communities will proceed with procuring an IPD advisor and IPD team to develop a validation report in mid-2023. A validation report reflects the IPD team’s commitment to achieve the target cost, budget, appropriate level of design, contingency, risk, schedule, and other details to ensure owner requirements will be met. One community (likely Langford) will act as fiscal agent for the communities through this process. The Town of View Royal proportionate share of the total budget of $1,200,000 is $186,720 or 15.56%.

Business risks

The RCMP Police Unit Agreement requires that municipalities supply the accommodation for RCMP. If suitable accommodation is not supplied police morale and police operations may be negatively impacted.

Proposed sources of funding

Police capitalization reserve

Costs and benefits

Costs	FY1	FY2	FY3	FY4	FY5	5-year Total
Capital	186,720					186,720
Operational						0
Total	186,720	0	0	0	0	186,720

Benefits
Tangible	Further define the RCMP building project requirements and goals; to arrive at a point where a decision on whether the project should proceed can be made.
Intangible

Recommendation

THAT the Committee recommend the 2023-2027 Financial Plan include RCMP building design validation to be funded by police capitalization reserve.

Additional Information

Estimated Municipal contributions on the basis of current agreements is described as follow:

	50% Population (2021) 50% Assessment (2021)	Capital Cost Contributions
Langford	60.13%	$721,560
View Royal	15.56%	$186,720
Colwood	24.31%	$291,720
Total		$1,200,000