TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, JUNE 20, 2023

MINUTES OF A COUNCIL MEETING

HELD ON TUESDAY, JUNE 20, 2023

VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS

PRESENT WERE:

• Mayor Tobias
• Councillor Brown
• Councillor Kowalewich
• Councillor Lemon
• Councillor MacKenzie
• Councillor Mattson – via Microsoft Teams
• Councillor Rogers

PRESENT ALSO:

• K. Anema, Chief Administrative Officer
• S. Jones, Director of Corporate Administration
• D. Christenson, Director of Finance
• L. Taylor, Director of Development Services
• I. Leung, Director of Engineering
• E. Bolster, Deputy Corporate Officer
• 12 members of the public
• 0 members of the press

1. CALL TO ORDER

Mayor Tobias called the meeting to order at 7:00 p.m.

The Mayor acknowledged that the meeting is being held on the traditional territory of the Songhees Nation and Esquimalt Nation.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Brown SECONDED: Councillor Lemon

THAT the agenda be approved as presented. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held June 6, 2023

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the minutes of the Council meeting held June 6, 2023 be adopted as presented. CARRIED

4. MAYOR’S REPORT

The Mayor noted that he attended the recent West Shore Parks and Recreation Society Annual General meeting and while utilization rates are increasing at the facility, there are staffing challenges.

5. PETITIONS & DELEGATIONS

a) S, Kong, Thinkeco Power Inc., V. Young and J. Winnett, Penmark/AECOM, Re: Testing of Battery Operated Train Technology within the Capital Regional District

Mr. Kong gave a presentation regarding a proposal to test a battery-operated ultra-light rail system in the region. He noted that there would be no cost to the Capital Regional District (CRD) and the E&N rail bed is not under consideration as a test site at this time. He requested endorsement, in principle, for a two-to-three kilometre pilot track along a suitable route in the CRD.

Mr. Young spoke to Council regarding the proposal, commitment, and track and vehicle options.

Council, Mr. Kong, Mr. Young, and Mr. Winnett discussed engagement with the Island Corridor Foundation, track system and construction, safety, pilot location selection criteria, funding, corporate five-year vision for involvement in the region, post pilot project funding, light pollution, and emissions.

MOVED BY: Councillor Lemon SECONDED: Councillor Mattson

C-80-23 THAT Council supports the testing of battery-operated ultra-light train technology in principle;

AND THAT staff report back to Council on potential two-to-three kilometre test run sites that may be available in View Royal;

AND FURTHER THAT the Town advocate to the Capital Regional District and the Cities of Colwood and Langford to receive the same presentation and encourage the Cities of Colwood and Langford to consider suitable test sites in their municipalities. CARRIED Councillor MacKenzie opposed

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Town Hall Condensing Unit Replacement

1. Report dated June 12, 2023 from the Director of Engineering and Parks

MOVED BY: Councillor Mattson SECONDED: Councillor Brown

C-81-23 THAT the replacement of five (5) condensing units be pre-approved for up to $110,000 plus GST and be awarded to Island Temperature Controls in accordance with Purchasing Policy No. 1600-021, to be funded by Casino Revenue;

AND THAT the 2023-2027 Financial Plan be amended to accommodate this project. CARRIED

b) Financial Planning Process and Calendar

1. Report dated June 14, 2023 from the Director of Finance

The Director of Finance provided a summary of the report to Council.

Council and staff discussed the Growing Communities Fund; timeline for grant in aid applications and budget packages from the Greater Victoria Public Library and West Shore Parks and Recreation Society; and the new RCMP building.

MOVED BY: Councillor Brown SECONDED: Councillor Rogers

C-82-23 THAT the proposed 2024-2028 Financial Planning Calendar be approved. CARRIED

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

MOVED BY: Councillor Brown SECONDED: Councillor Mattson

C-83-23 THAT a letter be sent to Supt. Preston, West Shore RCMP, with a copy to the Chair, Greater Victoria School District No. 61, Songhees First Nation Chief and Council, Esquimalt First Nation Chief and Council, City of Colwood, City of Langford, City of Victoria, District of Highlands, District of Metchosin, District of Oak Bay, District of Saanich, Township of Esquimalt and Insp. Rose (West Shore RCMP), stating that View Royal Council supports and encourages school liaison programs in View Royal schools, including, but not limited to, crime prevention, traffic and personal safety programs. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-84-23 THAT a report be prepared on the implications of allowing some commercial activity, such as food trucks, markets, outdoor fitness/yoga/meditation classes, and musical performances to occur in a View Royal park identified at staff’s discretion. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-85-23 THAT Development Procedures Bylaw No. 730, 2009 be updated to ensure that the public hearing procedures are consistent with the Local Government Act;

AND THAT a new public notification bylaw be drafted that includes the following notification requirements:

• direct notice mailout;
• posting the notice in the public notice posting place; and
• uploading information to the Town’s website and social media;

AND FURTHER THAT the delegation of minor variances be further explored and a follow-up report provided to Council. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-86-23 THAT an application for the Complete Communities Grant be supported for the Off-Street Parking Review as per the June 8, 2023 report from the Director of Development Services titled “Complete Communities Grant Application”. CARRIED

8.3 OTHER REPORTS

9. CORRESPONDENCE

9.1 FOR ACTION

a) Letter dated June 14, 2023 from K. Morley, Corporate Officer, Capital Regional District, Re: Municipal Consent for Bylaw No. 4541 – Water Supply Local Service Area Establishment Bylaw No. 1, 1997, Amendment Bylaw No. 5, 2023

MOVED BY: Councillor Rogers SECONDED: Councillor MacKenzie

C-87-23 THAT the Town of View Royal provide consent to the Capital Regional District adopting Bylaw No. 4541, “Water Supply Local Service Area Establishment Bylaw No. 1, 1997, Amendment Bylaw No. 5, 2023”. CARRIED

b) Letter dated June 5, 2023 from M. Essery, Chair, Intermunicipal Advisory Committee on Disability Issues (IACDI), Re: IACDI and BC Provincial Accessibility Legislations – Corporate Officers Approach

Council and staff discussed that a working group follow-up meeting is anticipated between representatives from IACDI and area Corporate Officers. Various options for a committee structure from a recent meeting between staff the Province’s Director of Policy from the Accessibility Directorate were described. The Mayor noted that there are legislative requirements and timelines to be met and that consultation on an accessibility plan will be iterative and occur over time. It was noted that any appointment of a citizen representative to IACDI could be through the Town’s typical committee appointment process.

MOVED BY: Councillor Rogers SECONDED: Councillor Brown

THAT the Intermunicipal Advisory Committee on Disability Issues (IACDI) be the designated View Royal Accessibility Committee;

AND THAT staff continue to work with IACDI on their terms of reference to ensure compliance with the BC Accessibility Act;

AND FURTHER THAT the IACDI Council representative and alternate advertise for and appoint a community member to serve on this Committee. TABLED

While the motion was tabled, it was requested that when the matter comes back to Council, that it include the committee structure options discussed at this meeting.

9.2 FOR INFORMATION

a) Email dated June 13, 2023 from K. Bourgeois, District of Saanich, Re: District of Saanich Referral – 450 Creed Road

Council discussed access to the RV storage site, increased traffic, and speed of vehicles, whether the property is within the Agricultural Land Reserve, and stormwater management.

The Director of Development Services stated that she would contact the District of Saanich and request clarification on these issues.

MOVED BY: Councillor Rogers SECONDED: Councillor Brown

THAT the email dated June 13, 2023 from K. Bourgeois, District of Saanich, Re: District of Saanich Referral – 450 Creed Road be received for information. CARRIED

b) Letter dated June 9, 2023 from B. Stavdal, Re: New Developments

MOVED BY: Councillor Rogers SECONDED: Councillor Brown

THAT the letter dated June 9, 2023 from B. Stavdal, Re: New Developments be received for information. CARRIED

10. BYLAWS

11. NEW BUSINESS

a) Appointment to the West Shore Arts and Culture Centre Intermunicipal Advisory Ad Hoc Committee

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-88-23 THAT Councillor Gery Lemon be appointed as the Town’s representative and Councillor Alison MacKenzie as alternate to the West Shore Arts and Culture Centre Intermunicipal Advisory Ad Hoc Committee to December 31, 2023. CARRIED

b) Tenant Assistance Policy – Mayor Tobias

MOVED BY: Mayor Tobias SECONDED: Councillor Mattson

C-89-23 THAT the proposed Tenant Assistance Policy be referred to staff for further review and engagement prior to consideration of policy adoption and report back to the July 4, 2023 Council meeting. CARRIED

12. QUESTION PERIOD

a) C. McDougald, resident, inquired as to lane width required for ultra-light rail.

13. MOTIONS & NOTICES OF MOTION

a) New Report Section – Impact Mitigation on Surrounding Neighbourhoods – Councillor Rogers

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-90-23 THAT the proposed addition by Councillor Rogers of “impact mitigation on surrounding neighbourhoods” in staff reports be referred to staff. CARRIED

14. RISING REPORT

15. CLOSED MEETING RESOLUTION

16. TERMINATION

MOVED BY: Councillor Brown SECONDED: Councillor Rogers

THAT this meeting now terminate. Time: 9:20 p.m. CARRIED

MAYOR

CORPORATE OFFICER