2023 07 04 Council Agenda - Agenda - Pdf
TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, JUNE 20, 2023
Formal minutes recording the proceedings and decisions from the council meeting held on June 20, 2023.
TOWN OF VIEW ROYAL COUNCIL REPORT: DEVELOPMENT PERMIT 2023-01 – 2820 Shoreline Drive
A staff report recommending approval of a development permit with variances to allow construction of landscape features within a natural watercourse and shoreline development permit area.
Subject Property Map - 2820 Shoreline Dr (Council Report Attachment 1)
A geographical map identifying the location and surrounding context of 2820 Shoreline Drive.
Letter from Andrew van Egmond Re: Development permit application landscape 2820 Shoreline Drive
A letter from the landscape designer explaining the design philosophy and environmental considerations for the 2820 Shoreline Drive project.
Swell Environmental Consulting Ltd. RE: Addendum to Natural Watercourse and Shoreline Development Permit Area Review for 2820 Shoreline Drive
An environmental review addendum addressing proposed landscaping within the Shoreline Development Permit Area (SDPA).
SDPA Review for 2820 Shoreline Drive
An environmental review and site photo documentation prepared by Swell Environmental Consulting Ltd. regarding the proposed development at 2820 Shoreline Drive.
Landscaping Plan by Andrew van Egmond
Detailed landscape design schematics, including a development permit schematic and a tree/planting plan for 2820 Shoreline Drive.
Planting Plan - List - Ref-images
A detailed reference document listing botanical and common names for trees, shrubs, and perennials as part of the landscaping plan for 2820 Shoreline Drive.
L 1.0 Site Plan
Architectural site plan drawing for the 2820 Shoreline Drive property showing layout, floor levels, and retaining wall positions.
L 1.1 Material Specification
A specification table detailing the materials, responsible parties, and requirements for landscape items such as concrete tiles, gabion walls, and planters.
L 2.1 - Details A1-A2
Detailed cross-sections and site plan views (Scale 1:50 to 1:10) for garden staircase and outdoor kitchen features.
L 2.2 - Details A3-A5 & B1 - B3
Detailed construction drawings for the BBQ unit, concrete base recesses, and aluminum railings.
L 2.3 - Details C & C1-2
Architectural details for the boardwalk, fireplace, and cedar framing elements of the development project.
L 2.4 - Details E & E1-E2
Detailed drawings for the address marker, concrete steps, and site levels for the lower path area.
L 13.1 Lighting Plan
Electrical and lighting layout plan for the property showing locations for spotlights, lanterns, and transformers.
L 5.1 Tree Plan - Planting Plan
A comprehensive planting layout identifying the exact positioning for trees, shrubs, perennials, and bulb matrixes.
L 5.2 Planting Plan - List - Ref-images
Reference image list and blooming schedule for the proposed plant species at 2820 Shoreline Drive.
L 6.1 Development permit Schematic
A schematic overlay demonstrating high tide lines, setbacks, and ecological restoration zones relative to existing and proposed structures.
Gabion Wall Structural Sketch and Narrative
An illustrated conceptual sketch of the tiered gabion wall system showing heights, lengths, and transition points.
Presentation: Development Permit 2023-01 - 2820 Shoreline Drive
Staff presentation slides regarding the purpose and background of Development Permit 2023-01 for 2820 Shoreline Drive.
Report to Council - View Royal Park Stormwater Management Construction Award
This report recommends awarding the northern portion of the View Royal Park Stormwater Management project to Michell Excavating Ltd. after initial tenders exceeded the budget.
Project Summary C-035: View Royal Park development
Financial and implementation details for the View Royal Park development project, including budget allocations for 2023-2027.
TOWN OF VIEW ROYAL COUNCIL REPORT - DRAFT TENANT ASSISTANCE POLICY
A report presenting proposed amendments to the draft Tenant Assistance Policy to align with neighboring jurisdictions and legal recommendations.
Report to Council Re: Draft Tenant Assistance Policy
The concluding portion of a staff report regarding the proposed Tenant Assistance Policy, summarizing legal counsel advice and recommending approval with specific amendments.
Attachment 1: Draft Tenant Assistance Policy
The full draft of the Tenant Assistance Policy designed to mitigate negative impacts on tenants displaced by substantial renovations or redevelopment.
Attachment 2: District of Saanich Tenant Assistance Policy Stakeholder Engagement Summary
A stakeholder engagement report prepared for the District of Saanich by MODUS, outlining feedback from housing organizations and renters to inform their own policy development.
Tenant Assistance Policy Engagement Report
An engagement summary report detailing feedback from stakeholders, including non-market housing providers and renters, regarding the impact and requirements of the proposed Tenant Assistance Policy.
APPENDIX A: NON-MARKET HOUSING SESSION NOTES
Detailed session notes and visual diagrams capturing feedback from non-market housing organizations on policy criteria, risks, and implementation success.
APPENDIX B: RENTERS AND COMMUNITY REPRESENTATIVES’ SESSION NOTES
Engagement records and visual board summaries from sessions with renters and community advocates focused on essential policy criteria and necessary relocation supports.
POLICY SUPPORTS & POLICY SUCCESS Workshop Notes
Infographic summaries of workshop feedback regarding policy requirements for tenant assistance, focusing on relocation support and definitions of policy success.
APPENDIX C: MARKET HOUSING SESSION NOTES
A cover page for the session notes related to market housing, part of the Tenant Assistance Policy engagement materials.
POLICY CRITERIA & POLICY SUPPORTS & SUCCESS Infographics
Visual summaries of policy criteria, including discussion on secondary rentals, voluntary compliance challenges, and business perspectives on tenant assistance requirements.
Proposed Changes to Draft Tenant Assistance Policy (Presentation)
A slide deck presenting proposed amendments to the Draft Tenant Assistance Policy, including changes to applicability thresholds and right of first refusal terms.
TOWN OF VIEW ROYAL COUNCIL REPORT: DRAFT ANNUAL REPORT FOR YEAR ENDED DECEMBER 31, 2022
Staff report recommending that Council receive the Draft Annual Report for 2022 and make it available for a 14-day public review period.
Town of View Royal Annual Report - Year Ended December 31, 2022 (Draft)
The introductory sections of the 2022 Draft Annual Report, including the table of contents and a message regarding municipal achievements.
Minutes of the Council meeting held June 20, 2023
Formal record of the proceedings, motions, and decisions from the View Royal Council meeting conducted on June 20, 2023.
Draft Annual Report for Year Ended December 31, 2022
An excerpt from the 2022 Annual Report detailing departmental highlights, including the 2022 local government election results, climate action strategies, and protective services statistics.
Town of View Royal - Annual Report 2022
Excerpts from the 2022 Annual Report and the 2019-2022 Strategic Plan, documenting progress on municipal projects, environmental goals, and financial sustainability initiatives.
Staff Report dated June 27, 2023: View Royal Park Stormwater Management Construction Award
Recommendation to award the construction contract for the View Royal Park Stormwater Management project to Michell Excavating.
Town of View Royal Notes to Consolidated Financial Statements Year ended December 31, 2022
Detailed financial notes and accounting policies for the Town of View Royal's fiscal year ending December 31, 2022, including disclosures on assets, debt, and liabilities.
Schedule 1 Town of View Royal Consolidated Schedule of Segment Disclosure by Service Year ended December 31, 2022
A financial schedule providing a breakdown of 2022 actual revenues and expenses across various municipal service segments.
Schedule 2 Town of View Royal Consolidated Schedule of Segment Disclosure by Service Year ended December 31, 2022
A financial schedule providing comparative 2021 actual revenue and expense data broken down by service segment.
Schedule 3 - Consolidated Schedule of Tangible Capital Assets
A financial schedule detailing the town's tangible capital assets, including land, buildings, and engineering structures for the year ended December 31, 2022.
Schedule of Payments Made for the Provision of Goods and Services
A report listing total payments made to suppliers exceeding $25,000 and a summary of grants and contributions during the 2022 fiscal year.
Statement of Remuneration and Expenses
Financial disclosure of remuneration and expenses paid to elected officials and employees with remuneration exceeding $75,000 in 2022.
Statement of Guarantee and Indemnity Agreements
A statement confirming that the Town of View Royal provided no guarantees or indemnities under the relevant regulation during 2022.
Statement of Severance Agreements
A statement confirming that no severance agreements were made between the Town and its non-unionized employees in 2022.
Statement of Permissive Tax Exemptions
A listing of organizations and places of worship that received municipal property tax exemptions in 2022.
Statement of Development Cost Charges (DCCs)
A report on the balance and activities within development cost charge accounts for drainage, highways, parks, and sewers.
Statistical Information (Unaudited)
Historical data on taxable assessments, property tax rates, and a listing of the town's principal corporate taxpayers.
Minutes of the West Shore Parks and Recreation Society Board of Directors Meeting
Minutes from the May 11, 2023 meeting detailing society business, including updates on a new skatepark and community recreation programs.
Minutes of the West Shore Parks and Recreation Society Annual General Meeting held June 16, 2022
Final page of the minutes from the West Shore Parks and Recreation Society AGM, recording the adjournment of the meeting.
Letter from A. Walker, District of Saanich Re: District of Saanich Draft Official Community Plan
A formal letter from the District of Saanich regarding a strategic update to their Official Community Plan and a request for feedback.
Letter from Mayor Alto, City of Victoria Re: Support for the 2023 Truth and Reconciliation Day Ceremonial Event
A request from the Mayor of Victoria for a municipal contribution to support the Songhees Nation's 2023 cultural celebration at Royal Athletic Park.
Letter from Chief Ron Sam, Songhees Nation Re: Sponsorship Opportunities for the 2023 South Island Powwow
A letter from Chief Ron Sam of the Songhees Nation inviting sponsorship for the second annual South Island Powwow on National Day for Truth and Reconciliation.
Songhees Nation South Island Powwow 2023 Sponsorship Packages and Opportunities
A sponsorship brochure detailing goals, participant levels, and tiered pricing for the 2023 South Island Powwow event.
South Island Powwow Volunteer and Sponsorship Presentation
A promotional document detailing volunteer opportunities and sponsorship requests for the South Island Powwow.
Letter from Township of Esquimalt re: Response letter from Ministry of Transportation & Infrastructure (MOTI) regarding Municipal Speed Limits
A letter from Mayor Barbara Desjardins to municipal mayors and councils sharing a response from MOTI regarding the authority to set municipal speed limits.
Appendix: Response Letter from Ministry of Transportation and Infrastructure regarding Municipal Speed Limits
A formal response from the provincial Minister of Transportation and Infrastructure regarding requests to amend the Motor Vehicle Act for municipal speed limit control.
Letter from District of Metchosin re: Homes for People Action Plan
A letter expressing Metchosin Council's support for provincial housing initiatives while highlighting the district's specific infrastructure and environmental constraints.
Email from Doug Foord, Invictus Commercial Investment Corp. re: Tenant relocation plan
Stakeholder feedback regarding the proposed Tenant Assistance Policy, specifically criticizing the 'First Right of Refusal' provision as impractical for developers.
Town of View Royal Council Report: Financial Plan Bylaw Amendment
A staff report proposing amendments to the 2023-2027 Financial Plan to account for unforeseen expenses and updated revenue projections.
Financial Plan Bylaw No. 1118, 2023 Schedule 'A' - Consolidated Financial Plan For the years 2023 to 2027
A financial schedule detailing projected revenue, expenses, capital transfers, and surpluses for the town from 2023 through 2027.
Financial Plan Bylaw No. 1118, 2023 Schedule 'B' - Consolidated Capital Plan For the years 2023 to 2027
A table outlining the town's capital sources of revenue and planned capital expenditures across departments for a five-year period.
Financial Plan Bylaw No. 1118, 2023 Schedule 'C' - Consolidated Reserves Plan For the years 2023 to 2027
A detailed report of projected transfers to and from municipal reserves, including operating and capital reserves.
Project Summary-Revised: Parks Vehicle Replacement Plan
A proposal to replace Parks Department fleet vehicles over five years to ensure safety and consistent service levels.
Additional Information: Fleet Replacement Plan 2023-2027 Financial Plan
Detailed breakdown of the specific municipal vehicles scheduled for replacement and their associated costs per year.
Project Summary-Revised: Information technology infrastructure hardware replacements
A plan to replace planned servers and add redundant critical infrastructure such as switches and firewalls to ensure system reliability.
Project Summary-Revised: Helmcken Bay pump station upgrade
Report requesting a 2023 budget carryover to complete the upgrade of the Helmcken Bay Pump Station, including a new electric kiosk and valve chamber.
Additional Information: Location Map for Helmcken Bay PS
An aerial map showing the geographic location of the Helmcken Bay Pump Station within the municipality.
Project Summary: Town Hall HVAC replacements
Proposal to accelerate the replacement of five condensing units at Town Hall with air source heat pump units following equipment failures.
Additional Information: June 20, 2023, Council Report, Town Hall Condensing Unit Replacement Link
Reference link to the full council report regarding the replacement of Town Hall's condensing units.
Financial Plan Bylaw Amendment Presentation
Visual presentation summarizing the additions, timing differences, and funding sources for the proposed Financial Plan Bylaw Amendment.
Financial Plan Bylaw Amendment Presentation
A presentation slide outlining the recommendations for the Financial Plan Bylaw Amendment.
TOWN OF VIEW ROYAL BYLAW NO. 1118
A bylaw to amend Financial Plan Bylaw No. 1113, 2023, by replacing Schedules A, B, and C.
Schedule 'A' Consolidated Financial Plan For the years 2023 to 2027
A detailed table showing projected revenue, expenses, capital expenditures, and reserve transfers from 2023 to 2027.
Schedule 'B' Consolidated Capital Plan For the years 2023 to 2027
A breakdown of capital sources of revenue and capital expenditures by service department for 2023-2027.
Schedule 'C' Consolidated Reserves Plan For the years 2023 to 2027
A plan detailing transfers from and to municipal reserves, including police operating, capital renewal, and community amenity contributions.
Town of View Royal Annual Report 2022 - Strategic Goals and Financial Highlights
Excerpts from the 2022 Annual Report detailing strategic goals for governance and safety, alongside a summary of the Town's financial position.
Statement of Financial Information Approval
The official approval document for the Statement of Financial Information, signed by the Director of Finance and the Mayor.
MANAGEMENT'S RESPONSIBILITY FOR FINANCIAL REPORTING
A statement by the Town's management acknowledging responsibility for the preparation and integrity of the consolidated financial statements.
Independent Auditor's Report
Report from MNP LLP providing an unmodified audit opinion on the Town's consolidated financial statements for the 2022 fiscal year.
Consolidated Statement of Financial Position (Statement A)
Statement showing the Town's financial assets, liabilities, and accumulated surplus as of December 31, 2022.
Consolidated Statement of Operations (Statement B)
Statement detailing the Town's revenues and expenses for the 2022 fiscal year.
Consolidated Statement of Change in Net Financial Assets (Statement C)
Statement reconciling the annual deficit to the change in net financial assets for the year.
Consolidated Statement of Cash Flows (Statement D)
Statement showing how the Town's cash position changed through operating, capital, and financing activities.
Notes to Consolidated Financial Statements
Supplementary notes providing detailed information on accounting policies and financial statement components.
Letter from A. Walker, District of Saanich Re: Draft Official Community Plan
Correspondence from the District of Saanich regarding their draft OCP and its potential regional implications.
Letter from Mayor Alto, City of Victoria Re: Support for the 2023 Truth and Reconciliation Day Ceremonial Event
Request from Victoria for municipal support and participation in the 2023 Truth and Reconciliation Day event.
Letter from Mayor Desjardins, Township of Esquimalt Re: Municipal Speed Limits
Information shared by Esquimalt regarding provincial responses to requested changes in municipal speed limit regulations.
Letter from Mayor Little, District of Metchosin Re: Homes for People Action Plan
Correspondence regarding the provincial 'Homes for People' housing action plan initiative.
Email from D. Foord, Invictus Commercial Investment Corporation Re: Tenant Relocation Plan
An email regarding the implementation or details of a tenant relocation plan.
Staff Report dated June 26, 2023: Financial Plan Bylaw Amendment
Report from the Director of Finance outlining proposed amendments to the Town's current financial plan bylaw.
Financial Plan Bylaw No. 1113, 2023, Amendment Bylaw No. 1118, 2023
The formal bylaw document amending the financial plan, presented for its first three readings.
MINUTES – MAY 11TH, 2023
Minutes of the West Shore Parks and Recreation Society Board of Directors meeting held on May 11, 2023, covering financial updates, facility maintenance, and program reports.
Minutes of the West Shore Parks & Recreation Society ANNUAL GENERAL MEETING Thursday, June 16th, 2022 in the Fieldhouse
Minutes from the 2022 Annual General Meeting of the West Shore Parks & Recreation Society, featuring the 2021 annual report, audited financial statements, and strategic plan updates.